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COCAINE ANONYMOUS WORLD SERVICE
BOARD OF TRUSTEES
Minutes of Regular Quarterly Meeting
May 19 – 21/1992
Montreal, Quebec, Canada
Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage – to facilitate communication within the Fellowship – was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.).
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May 19, 1992
The regular quarterly meeting of Cocaine Anonymous World Service Board of Trustees, at the Le Meridien Hotel, Montreal, Quebec, Canada was called to order at 7:40 p.m. with quiet time and the Serenity Prayer.
The Twelve Traditions were read.
Roll Call:
Chairperson: Jack Perry – Atlantic South Regional Trustee
Vice-Chair: Bill Zimmerman – World Service Office Trustee
Lee Arter – Pacific South Regional Trustee
Craig Harris – Midwest Regional Trustee
Debbie Harris – Trustee at Large
Mike Pine – Pacific North Regional Trustee
Jim Scott – Atlantic North Regional Trustee
H. Lee Slavin – Southwest Regional Trustee
Tradition 7 was read in long and chapter form with discussion.
Tradition 8 was also read in long and chapter form with discussion.
Personal reports were given.
New Business items were added to the agenda.
A change was made to the minutes of April 21, 22, and 23, 1992; minutes were accepted as amended.
Meeting time was set for Wednesday, May 20, 1992 at 9:30 a.m.
Meeting adjourned at 11:08 p.m. with the Lord’s Prayer.
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May 20, 1992
Meeting called to order at 9:40 a.m. with quiet time and Serenity Prayer.
The Twelve Traditions were read.
Concepts 4,5 and 6 were read and discussed.
Roll Call:
Chairperson: Jack Perry – Atlantic South Regional Trustee
Vice-Chair: Bill Zimmerman – World Service Office Trustee
Lee Arter – Pacific South Regional Trustee
Craig Harris – Midwest Regional Trustee
Debbie Harris – Trustee at Large
Mike Pine – Pacific North Regional Trustee
Jim Scott – Atlantic North Regional Trustee
H. Lee Slavin – Southwest Regional Trustee
1. TRUSTEE COMMITTEE REPORTS:
A. World Service Conference Reports
1) Structure and Bylaws – Lee Slavin
H. Lee went over his report. He has spoken with Tom Tabet and Bob Lemon. Bob L. does not feel that the replacement Trustee process is quite right yet.
2) Literature, Chips and Format – Mike Pine
Three people attended the last committee meeting held in March 1992. Mike had been unable to attend but reported that work is underway on “Reaching Out To The Hearing Impaired”. The “Crack” piece is still in the planning stages due to lack of specific direction by the Conference.
2a) Storybook – Bill Zimmerman and Jim Scott
Bill reported that communication has opened up between the Book Sub-Committee, Trustees and the fellowship.
A conference call took place on May 17, 1992 between the Book Subcommittee and Jim S. Some questions brought forth and issues
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covered during the meeting were:
- Do we still print the story of a relapsed author if he/she returns to the fellowship?
- Are addendums to stories to be added?
- Are stories updated by authors to cover the time period between acceptance of the story and publishing?
Two stories were discovered to have been written by one individual (a couple’s story and her own). After discussion, the couple’s story was removed from the roster of 29 stories which includes one remaining couple’s story. Another discussion took place as to whether a couple’s story has a place in the book at all. The remaining couple’s story was left in keeping the current story total at 28.
Discussion also took place regarding what should be done with the story of an individual who may not be attending CA meetings any longer.
References to the Big Book and 12 & 12 in stories were discussed. Will there be any copyright problems?
Stories will be sent back to the authors requesting anonymity of other 12 Step programs, common names, sobriety dates and places.
3) Finance – Craig Harris
There has been little recent committee activity. Jim, the Finance Committee Chairperson, has spoken to Steve L. , the WSO Treasurer and has offered his Committee’s assistance.
Craig hopes to meet with the Committee prior to the Conference. Craig feels that “there is knowledge to be tapped out there*’.
Bill Z. suggested that Michael Chaks, the Finance Committee and Steve L. meet before the Conference.
4) Hospitals and Institutions – Lee Slavin
H.Lee has spoken to Susan T. but had no report. Lee A. said that Susan T. is now H & I Chairperson at the WSO and is compiling a list of H & I contacts around the country.
5) World Service Conventions
* Montreal 1992 – Jim Scott
A taping contract with Audio Archives in Montreal has been arranged. From an operations standpoint the Convention Committee
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is ready.
There is a slight / schism between French and English Canadians. There is a limited number of English speaking people who can be of service at the convention.
Convention Committee minutes are not detailed enough.
The Convention will most likely not make as much money as in previous years. We might also look at future convention sites’ accessibility.
Jack P. reported that coffee will be refilled upon request and not automatically as done in the past. There will be 300 free gallons of coffee and 15 gallons of tea.
Jack P. also reported that 650 room nights have been contracted and 369 room night reservations reserved. If remaining room nights are not reserved we must pay $7000 for the meeting rooms. If we book under 400 reserved rooms it would be financially advantageous to pay for the remaining rooms to save us from the penalties.
* Houston 1993 – H. Lee Slavin
H. Lee reported that there have been problems Setting up an account with two signatures. Technically they are not hard to get but banks will not guarantee “policing” them.
H. Lee requested input from the WSBT regarding separating the checkbook from the signatory account -v- bonding the treasurer.
A few logo entries have been submitted and the entertainment is coming along.
The hotel contract has been signed. The room rate is $62 per night. , This rate applies for 3 days before and after the convention. There will be a gallon of free coffee/tea free for every room night.
The size of the Trustee meeting rooms are in question. Parking has not yet been worked out. Our cost for the Saturday night banquet will be approximately $16.95.
Jack P. stated that Tina Green’s services as a representative of C.A. to the hotel have been politely declined.
The convention dates will be May 28, 29, 30 and 31, 1993.
H. Lee presented the outreach flyer.
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He will also be looking over a proposed deal with Continental Airlines. Bill Z. pointed out possible tradition violations with Continental wishing to be C.A. ‘s ’’official” airline for this event.
H. Lee reported that the Fundraising Committee is being spearheaded by an enthusiastic individual and the region is very supportive.
6) Public Information – Debbie Harris
John Pytel is the Chairperson of the Public Information Committee. Activity will pickup between now and the conference.
PSA Sub-Committee – The PSA Sub-Committee met in Seattle in March 1992 with an advertising company but did not like its ideas because they felt drugs were depicted as too glamorous.
Some great ideas have come up in committee for PSAs that show minorities and recovery.
1992 WS Convention – 200 press releases in French and English were sent out simultaneously for the convention on May 19, 1992. A press conference will take place on Friday, May 21, 1992 at 10:00 a.m. A job well done.
1993 WS Convention – Fred Young will be the Public Information coordinator for Houston.
Conference PI and WSOPI – These committees need to work together to provide literature for conventions.
7) WS Conference – Lee Arter and Jack Perry
Burton has been doing a wonderful job of coordinating the 1
Conference and has been communicating well with K.D. He ha» requested that his expenses be paid at the Conference.
8) Unity Outreach – Lee Slavin
Nothing to report.
B. Trustee Committee Reports
1. Trustee Literature and Publications Committee – Bill
Nothing to report.
1) Trustee Conference Committee – Jack Perry and Lee
Nothing to report.
2) Trustee Finance Committee – Craig Harris
Nothing to report.
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3) Trustee Hospital and Institutions Committee – Lee
Nothing to report.
4) Trustee Hospital and Institutions Committee – H. Lee
Nothing to report.
5) Trustee Public Information Committee – Lee Arter
’Billboards – Lee reported that billboard bids are being obtained.
1/2 Price Literature – Guidelines for a 1/2 price break on literature for Public Information Committees are in place and subject to review at the 1992 Conference.
Networking – WSOPI Networking among PI Chairpersons is being attempted by Dan T., the WSOPI Chairperson.
Loners Group – Ben L. has presented a list of loner sponsors and loners.
Spanish Information Requests – There is now a Spanish cover letter for people inquiring about C.A. in Spanish speaking areas.
Press Kit Folders – They are ready to have information inserted and mailed. Debbie will contact Dan T. regarding what should be placed inside.
Tradition Information – Discussion took place regarding whose responsibility it is to determine what is attraction rather than promotion for an area ? The suggestion that “attraction rather than promotion. ..but not invisibility” be a future article for the Newsgram was made.
6) Trustee Unity and Identity Committee – H. Lee and Debbie Harris
Nothing to report.
7. Trustee Negotiating Committee – Jack Perry
Burton successfully negotiated a contract with the Hyatt Regency in Houston using the negotiating guidelines that the Committee worked on.
8) Trustee Legal Committee – Jack Perry and Lee Arter
Lee had nothing to report. Jack reported that he and Bill Zimmerman met with the Le Meridien Hotel people and signed a
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microphone contract that saved $300 and eliminated $18.00 flipchart fees for marathon meetings.
9) Trustee Nominating Committee – H. Lee Slavin
Debbie has sent letters to the Southwest Region candidates requesting service resumes of them and notifying them of the upcoming interview process.
Letters acknowledging contingency slate nominees will also be sent.
Lee Arter listed the Pacific South Contingency Slate Nominees:
Carrie Calderone
Karl Urbach
Ben Lesko
Howard Eley
Craig Harris listed the Midwest Contingency Slate Nominees:
Eddie Johnson
Andrew Kirk
Kevin Dodd
Jim Van Namen
Mike Pine listed the Pacific North Contingency Slate Nominees:
Craig Williams
Bob Carlson
Cynthia Cronkite
Ken M. (unknown last name)
Jim Scott listed the Atlantic North Contingency Slate Nominees:
Ronnie Mintz
John Pytel
Robert Lyle
H Lee Slavin listed the Southwest Regional Contingency Nominees:
Darryal Williams
Jennifer Jones
Michael Doll
Chris Phillips
H Lee indicated that a stable Nominating Committee is needed. Bob L.’s letter was read by H .Lee in which Bob expressed his opinion regarding the contingency trustee process.
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The Nominating Committee currently consists of Bob L. , Jack Perry, Bob Campbell and H. Lee Slavin. Mike Pine expressed interest in being of service on this committee.
2. AA REPORTS – Jim Scott
Jim reported that the AA General Service Office has moved. Debbie asked Jim to obtain AA Conference reports.
3. WSO REPORT – Bill Zimmerman
Bill reported as follows:
All financial reports and WSOB minutes have been sent to the Trustees.
Brian N. is working out great as the new Chairperson of the WSO. Attendance of WSO Committee Chairpersons is strong and steady.
PROJECTS COMPLETED:
NEWSGRAM:
Bill read part 2 of “CAWSO Reorganizes” which was printed in the 2nd quarter Newsgram.
A quarterly donation list (Gratitude List) is now a part of the Newsgram. It was suggested by Craig that a donation list for the CA Book publishing fund be implemented as well.
A center page will be added. Due to a lack of space, the current issue does not include “Where to Write, Who to Ask” nor a section of recovery writings.
Newsgrams are sent with delegate mailings, literature orders and by request.
FINANCIAL BUSINESS:
Year End Financial Statements were sent in the last delegate mailing, January, February and March 1992 statements were sent to all Delegates.
Convention Committee funds were mistakenly deposited along with Office funds. All funds are now accounted for. What is now needed is a format for reporting information. Steve Levine, the WSO Treasurer will be asked to do this.
A budget tracking system has been implemented and broken down
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into 3 categories: WSO, Trustees and Conference.
Michael Chaks is not checking the backs of checks. This issue will be reviewed since he has his own way of checking for embezzlement.
The $1200 TCD will not be released until January 1993.
Better communication will be established between Steve Levine and the WSC Finance Committee.
Donations are now being reported by Area, District and Group.
A new donation form has been distributed to the fellowship.
The current signatories on the Sanwa Bank account are:
Brian North – Chairperson, Bill Zimmerman – Vice-Chair/WSO Trustee, Carrie Calderone – Secretary, Steve Levine – Treasurer, Jerry Lischke – Director, Bob Campbell – World Service Trustee, and Lee Arter – Pacific South Trustee.
Discussions regarding the segregation of accounts have been going on at the WSO.
CHIPS AND LITERATURE:
A list of who and how much literature is being bought by area has been compiled.
Bill presented unauthorized reprints of literature distributed by the Sun Valley Intergroup. Apparently, this is also being done in Utah. The issue is being researched.
The WSOB will be investigating all literature orders addressed to Serenity Shops.
Fifty thousand copies of each new pamphlet (…And All Other Mind-Altering Substances, What is CA?, and Suggestions For Relapse Prevention And Recovery”) have been ordered.
Pocketcards will qualify as 50% off literature to H & I and Public Information Committees.
A new literature order form which includes all new literature is now available.
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The second quarter edition of the Infoline pamphlet is now available.
Chips and literature sales statistics to date for May 1992:
Total orders shipped – 87
Average dollar amount of each order – $119.00
Chips and literature sales total for April 1992 was $10,437.00
PERSONNEL:
Jan Lindstrom has replaced Jane Schumacher as office assistant.
ONGOING PROJECTS:
World Service Office Manual – Bill distributed the rough draft. The office assistant’s job description has been included. Comments and suggestions will be appreciated.
Newsgram – future articles are always in the works.
Archives – always an ongoing project.
WSO BOARD COMMITTEES:
WSO Public Information Committee – Dan T.
We have to commit to ordering 100 billboards at $22.00 each. When an Area orders from the WSO a snipe with the Area’s telephone number will cost $160.00 more whether 1 or 10 are ordered.
Loners’ Group – Ben L.
Ben has devised a system for routing Loner/Sponsor correspondence.
WS Directory – Chairperson Commitment Available
Numerous individuals have expressed interest in being of service yet none have taken the commitment.
WSO Volunteer committee – Jerry L.
Jerry will be designing a flyer for distribution throughout the Pacific South Region requesting volunteers to help out at
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the WSO answering telephones and assisting with Delegate mailings.
WSO Spanish Outreach Literature Translation Committee – Pablo H.
The translation of literature is now 85% complete. The three new pieces, . . .And All Other Mind-Altering Substances, What is CA? and Suggestions for Relapse Prevention and Recovery will be held for translation until after the 1992 Conference.
Six pieces of translated literature will be typeset and sent to the printer by the next WSO meeting.
MISCELLANEOUS:
Signature Cards: Changed to Sanwa Bank. Telephone transfers are possible from the interest bearing account to the noninterest bearing account. A third account is our Conference mandated account which requires checks to transfer money.
WSO Non-Profit Number: This number will be sent directly to television and radio stations to avoid problems of possible misuse.
New York Literature Request: A great deal of 1/2 price
literature had been ordered by New York. This was researched and thS issue is now resolved.
CompuServe: John Pytel entered some CA literature in the
CompuServe database.
Speaker List Requests: The WSO Board declined to provide a list of speakers willing to travel. It was agreed that providing such a list was not the job of the WSO.
International Starter Kits: Starter kits have been sent to Baranquilla, Colombia; Paris, France; Vancouver, Toronto and Ottawa, Canada; and Trinidad, West Indies.
International Starter Kit Shipping Costs: Shipping kits to Trinidad and London cost the WSO $64.00 and $56.00 respectively. K. D. will be instructed to look into less expensive shipping options.
KCT Luckyline: Chip prices have risen from $ .121 to $ .129 each.
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State of New York Division of Substance Abuse Programs: Requested information about CA and will be put in touch with Jim Scott.
London, England CA: Alan F. will be attending the WS
Convention in Montreal.
Delegate Mailing: The mailing was sent over three days in March (3/18, 3/19 and 3/21/92)
Incorporation Kits: Now available at the WSO.
WSO Board Reimbursement for Montreal: Expenses will come in much lower than the $2500 allotment.
WSO Booth at Montreal: To be discussed during WSO Board meeting to be held prior to the start of the convention. Houston Tax ID Questions: The WSO informed that it could not assist with local tax issues.
Suzanne Somers’ Book: Cocaine Anonymous will be mentioned in her next book as a recovery resource.
Missing Banners: Missing since the 1991 WSC, they were found by the Radisson Hotel.
Starter Kit Value: The value of a starter kit was determined to be $44.00 retail. Our cost is $15.92 not including shipping.
Business Tax Registration Certificate: A non-compliance notice was erroneously sent to the WSO. K.D. immediately sent a letter to the Los Angeles City Clerk’s Office responding to the notice and included a copy of our Tax Exempt Status Certificate from the Internal Revenue Service.
Phone Mail: Three bids have been obtained. Still investigating.
4. REGIONAL REPORTS:
A. Atlantic South – Jack Perry
Georgia: John Henson is now the MACAI (Atlanta) treasurer and he arranged for the $5,000 CD money to be released. The check was sent to the WSO in March. Georgia will be hosting the Atlantic South Regional Conventional over the July 4th weekend. At that time the Trustee slate will be voted on.
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North Carolina: Jack spoke with Brad Shields of Raleigh, N.C, and gave him information on becoming an area, upcoming conventions, etc. He says their groups have been sending contributions to the WSO.
Virginia: Jack spoke with Jay Zachary of Norfolk, VA and reported that there are 17 meetings within a 100 mile radius.
Tennessee: Memphis is planning a convention and called K.D. at the WSO for a delegates mailing list to send flyers. K.D. (correctly so) would only supply the addresses of the various areas and districts.
Florida: Their area meeting was held in May. The main topic of discussion was the upcoming Florida convention in June.
B. Midwest – Craig Harris
The Midwest Region Service Assembly was held on April 11th in Romulus, Michigan. Delegates and Area Chairpersons from Illinois, Wisconsin and Ohio were in attendance.
Ohio: Area meetings are now held bi-monthly. There are now 106 meetings which is a considerable increase from 92 meetings last year: The Area has seven delegates and are wondering about coverage in their districts when they go to three delegates in 1993, The 1994 World Service Convention Committee is active. The best site looked at so far is the Cleveland Sheraton which is 20 minutes from the airport. The room rate is $55.00. There will be a state convention held in Youngstown in August.
Indiana: Groups in Ft. Wayne and Indianapolis want to know whether they should become a part of the Illinois or Ohio Areas. Wisconsin: The Central Office is now a storefront open to the
public in a part of Milwaukee that has plenty of potential members. The office is open from 2 p.m. – 6 p.m. soon to be 10 a.m. – 6 p.m. The Area has three delegates. Meeting growth is slow. The H & I meeting in Oshkosh may become self-supporting soon.
Illinois: The Area has 5 delegates but is only planning on sending 3 to the Conference. There has been some discussion about sending a fourth delegate. This would depend upon the Area’s financial situation after the financial results are obtained following the Unity Convention that took place earlier this month. Contingency Slate Trustee nominee candidate elections were held.
Much discussion took place regarding electing a minority Trustee. There was universal displeasure associated with this action; Questions as to why a motion was need and objection to the word “minority.” Statements such as, “Addiction has no color”, and
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Principles first” were made. A discussion of economic barriers to participation in”higher” levels of service took place.
A discussion of WSO financial reports took place. Desire for YTD
last YTD comparisons was expressed. Additionally, side by side monthly results, spanning several months, and percent of total and percentage changes in comparison to budget would be helpful.
There were some complaints of delayed literature shipments.
C. Atlantic North – Jim Scott
The regional assembly was held on March 7, 1992. Contingency Slate Trustee Nominees were elected.
Massachusetts: The assembly welcomed Massachusetts to their first assembly. The area will host the next regional assembly at Boston in 1993. Hospitals and Institutions is doing well and new detox commitments have been started. The activities committee needs support.
New York: New York now has districts. The first NY Area meeting is next week. The NY Area will have an office which will house meetings so it can be self-supporting. A successful Dance Around
The World was held with 30% of the profits committed to delegate costs. The NY Area Summer Convention will take place over the July 4th weekend in Pawling. “Share-A-Day” was held on April 25th. Many expressed concern over Montreal Convention hotel prices. Westchester and Northern New Jersey are sharing a district at this time. Over 95% of monies coming in are due to special events because donations are down. A source book for conventions is being worked on with the assistance of Richard the WS Convention Co-Chair so that “the wheel doesn’t get recreated” each time a convention is held.
Connecticut: The Area’s 1st State Convention will take place
November 27 -29, 1992. The Area currently has 42 regular meetings and 15 H & I meetings. There currently three districts and talk of creating a fourth. Each districts plans events as well as working on Area events to promote unity. PSAs have been shown on the cable network. Several thousand dollars of airtime have been received with showings on MTV, ESPN and Cablevision 12 (a local station).
Penhsylvania/New Jersey: The Area has 40 – 42 meetings with an additional three meetings in Delaware. Fifty percent of these meetings are handicapped-accessible. The majority of these meeting are small. A core of 50 people carry the Area. The original Pennsylvania meeting recently folded. Financially, donations are down with 90% of funds deriving from the 7th Tradition. The new
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Public Information Chairperson is doing such a good job that Hotline coverage costs have doubled. H & I is currently in 30 rehabs. The Area’s 1st Regional Convention is upcoming. Profits will help seed next year’s Convention and make a donation to the WSO possible; Pennsylvania wanted to know how to proxy votes due to the cost of sending delegates to the Conference. Some meetings have been passing the baskets twice, specifically to gather delegate dollars.
Rhode Island: The Area has a small local fellowship and currently has 6 H & I meetings in 95% of its rehabs. AA had asked CA for its meeting schedule. “Spring Fling” was held in April. A 4th Anniversary dinner will take place in November. The Area wants and needs a hotline. The idea of districting has come up since the fellowship is branching out across the state. A meeting in Providence attracts 100 people weekly. It was suggested that anonymous donations be sent to meeting sites which refuse rent so that the Traditions might be adhered to. Public Information has met with six high schools, Boy Scout Troops and a Police station. The Area is listed in its State’s publication on recovery resources.
C. Pacific North – Mike Pine
The Regional Assembly was held on March 14, 1992 in Seattle, Washington. Four Contingency Slate Trustee Nominees were selected from eight candidates one of whom was nominated by two Areas. The “minority Trustee” issue was discussed in depth. A letter to the WSBT will be sent by the Northern California Area expressing their views on the matter.
Washington: The host Area for the Assembly was concurrently holding a convention that seemed to be doing quite well. Three contingency candidate names were brought to the Assembly.
Oregon: Brought three contingency slate names to the Assembly.
Utah: In the planning stages of the Area’s third Recovery in the Rockies Convention. One name for contingency candidate was brought to the Assembly.
Northern California: The Area will hold it’s regional convention in March 1993. Outreach in California is being worked on. Mike will attend the June district meeting to help them get started.
One contingency slate candidate name was brought to the Assembly
Calgary, Alberta, Canada: The Area was welcomed to it’s first Regional Assembly.
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Vancouver, British Columbia, Canada: The Area was welcomed to it’s first Regional Assembly.
D. Southwest – H. Lee Slavin
Arizona: The Area will host the 2nd Regional Convention October 8, 9 and 10, 1992 in Tucson. The proceeds from the 1st Regional Convention were misappropriated by its Chairperson. Financial restitution is being worked on. The Area currently has a about $900 worth of memorabilia leftover from its state ,convention. Arizona currently has about 40 regular meetings and 37 H & I meetings.
New Mexico: Experiencing steady meeting growth.
Oklahoma: The Oklahoma Area now has 27 meetings.
Texas: The Texas Area now has 12 6 meetings. The Texas State Convention will take place soon (dates not available).
Kansas: No report.
E. Pacific South – Lee Arter
The Regional Assembly took place in February 1992 during the Tri- Valley Convention hosted by San Fernando, San Gabriel/Pomona Valleys. Four Contingency Slate Tr|u^tee Nominees were selected from numerous candidates.
Discussion took place on the impending 1993 ”3 Delegates per Area” ratio. Los Angeles generally expressed a great deal of discontent. Discussion of districting of Areas not already practicing the concept took place. Also, districting of the entire Region was discussed. The idea of a Regional Convention will be brought to the next Inter-Area meeting. However there was some concern about whether the Inter-Area could hold a Regional event according to the bylaws. The Inter-Area Group held a very successful Unity themed CampVention in April 1992. There seems to be a proliferation of 4th Step One-Day Workshops with the next one to be held in Los Angeles on May 8th. The San Fernando Valley is considering holding such events on a quarterly basis.
F. Trustee At Large – Debbie Harris
Debbie has been in contact with Alan F. of London, England where there are now two meetings with a core of 40 – 50 members. He will be attending the Montreal Convention.
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A starter-kit follow-up letter was sent to Sweden but has yet to garner a response. It is possible that the requestor was a treatment center rather than an individual;
A follow-up letter was also sent to London, Ontario, Canada. This new meeting was informed of the strong fellowship in Toronto which is its closest contact Area.
Debbie attended the first-ever District Convention in North Suburban Chicago which was very well attended. A seed was planted at the Chicago Area Service Committee about sending an additional delegate to the Service Assembly in Detroit, Michigan. Feedback on the “minority Trustee” issue was less than positive.
G. World Service Trustee – Bob Campbell
Not present.
H. WSBT Secretary Report – Debbie Harris
Fenn P. will sort through his archives and forward information. Thank you letters for being of service were sent to Ray G., Reggie L. and Pam K.
OLD BUSINESS:
A. Funds From Palm Springs Convention Memorabilia Sales –
Carry this over to August. (Bob)
B. CAWS VS. WSBT (Legal Issues) –
Carry this over to August. (Bob)
C. Hazelden –
Carry over to August. To be resubmitted to Literature and Finance Conference Committees.
D. Mark Pratt Taping Proposal –
Mark Pratt of Coast to Coast Audio would like to contract with CA for WS Conference and WS Conventions. A short term (1 or 2 years) contract was suggested. A stipulation was made not to allow Coast to Coast Audio to create a mailing list from any of the address labels generated by purchases by members of the fellowship. Motion was made to enter into a two year contract with Coast to Coast Audio to tape the Houston and Ohio World Service Conventions and in
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consideration therefore Mark Pratt provide tape and taping equipment at no charge to us for the 1992, 1993 and 1994 World Service Conferences. Additionally, that Bill and Lee negotiate with Mark Pratt to drop ship tapes of CA speakers ordered by members of the fellowship through the World Service Office. Motion was seconded and passed.
E. Adding a “Minority Addict” Trustee –
A letter dated May 12, 1992 from the Northern California Area was presented for consideration by the WSBT regarding this issue. A motion was made to the WSC to express its group conscience on the WSBT Minority Addict Trustee motion. Motion seconded and tabled.
F. Collection of Royalties From Montreal (Which Prints its Own Literature)
Carry over to August.
G. Continued Discussion: Trustee Expense Reimbursement Policy
Craig will rewrite the policy for review in August.
H. Sale of Chips & Literature to Hazelden vs. Serenity Shops vs. Hospitals vs. Jails vs. Salvation Army
Carry over to August.
I. Trustee Articles for Newsgram –
Jim will submit his Newsgram article for August.
J. Free Air Tickets –
Los Angeles: Not enough paid tickets per Bob Campbell.
Phoenix: H. Lee reported that we have a ticket for America West Airlines which expires January 1993. Carrie C. will take the ticket to the WSO Board.
K. Use of Master Accounts –
Jim urged everyone to reconcile their accounts.
Carry over to August.
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I. Getting Increased 7th Tradition Donations –
Carry over to August. (Jim)
M. Policy for Safeguarding Fellowship Assets –
It was suggested that this should be included in the WSO Manual. Carry over to August.
N. Reducing the Number of Annual Trustee Meetings & Scheduling
It was suggested that Trustee meetings be scheduled after conventions on Mondays and Tuesdays to make use of vacation days, holidays and to save the fellowship money.
Motion to reduce the number of Trustee meetings from four yearly to three per year on a trial basis for the purpose of saving money and so that the Structure and Bylaws Committee can address the issue. Motion seconded and passed.
O. CA Book –
The CA Book Sub-Committee requested feedback from the WSBT regarding two pending issues.
1. Policy if the author of a selected story relapses and then gets clean again ?
Pull the story prior to publication and create a contingency plan for the replacement of stories.
2. The CA Book Sub-Committee wants to use only Conference approved literature and/or CA history.
Use “What is CA” by the Public Information Committee and Conference approved literature.
P. Money for CA Book and PSA –
Advise the WSO to print the “Be A Part Of It !11 flyer as a new CA Book fundraising tool.
Q. Letter to Newsgram Concerning CA Logo on Jewelry –
Carry over to August. (Bob)
R. Sheraton Room Tax –
Jim will contact Bob for completion prior to August.
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S. AA’s Conference Committee on Trustees: Information
Carry over to August. (H. Lee)
11. WSO – OLD BUSINESS:
A. Cardboard Posters
Carry over to August. (Bill)
B. Continued Negotiations With Wendells
Carry over to August. (Bob)
12. Meeting time set for 9:30 a.m., Thursday, May 21, 1992.
13. Meeting adjourned at 9:03 p.m. with the Serenity Prayer.
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May 21, 1992
Meeting called to order at 9:40 a.m. with quiet time and the Serenity Prayer.
The Twelve Traditions and Concepts 7, 8 and 9 were read.
Roll Call:
Chairperson: Jack Perry – Atlantic South Regional Trustee
Vice-Chair: Bill Zimmerman – World Service Office Trustee
Lee Arter – Pacific South Regional Trustee
Craig Harris – Midwest Regional Trustee
Debbie Harris – Trustee at Large
Mike Pine – Pacific North Regional Trustee
Jim Scott – Atlantic North Regional Trustee
H. Lee Slavin – Southwest Regional Trustee
5. NEW BUSINESS:
AA. Minority Addict Trustee –
H. Lee spoke to Darryal W., the Unity Outreach Chairperson, to get his Committee’s input on this issue.
After extended discussion on the issue of minority addict Trustee, it was decided that a letter to Lucy S., of WSC Chair will be written explaining that if we need to, the WSBT would like the Conference to suspend the rules to allow ratification of each contingency candidate nominee for the selection of a new Trustee at Large position.
A. New Recording Secretary for WSBT for August –
Motion made to appoint Carrie C. as recording secretary for the WSBT in August. Motion seconded and passed.
B. Thank You Letter to Adrienne –
Debbie will send a thank you letter to Adrienne for being of service as WSBT recording secretary.
C. “Conference List May Not Be Used as a Mailing List for Any Individual or Group” (Memphis Convention) –
The proper procedure is for areas to provide flyers for conventions
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to the WSO for mailing in literature orders and delegate mailings.
D. Burton Cagen’s Request That His Expenses Be Paid at the Conference –
It was agreed that Burton’s room be half paid for, he will receive a $25.00 per day food allowance and his $78^00 airfare be paid for. Lucy S. and P. Clay’s expenses will likewise be paid, (see Manual p.14e)
E. Election of New WSBT Chairperson –
Motion made to elect Bill Zimmerman as WSBT Chairperson for the remainder of the quarter plus one year. Motion was not seconded. After discussion it was agreed that Bill fulfill the unexpired term of Jack Perry’s Chairmanship.
F. Reassignment of Trustees to Conference & Trustee Committees
For the remainder of the quarter, Bill will replace Jack on the Conference Committee and Lee will replace Jack on Unity Outreach. Carryover to August when the Trustees are scheduled to rotate.
G. Use of Phoenix Air Ticket –
Carrie C. will contact P. Clay regarding his possible use of the America West Airline ticket for the Conference.
H. Thank You Letter to Roberto & the Montreal Convention Committee –
Motion to write a thank you letter to Roberto V. and the Montreal Convention Committee prior to the end of the Convention. Motion seconded and passed.
I. Image of WSBT –
Withdrawn.
J. Trustee Nominating Committee –
Lee is to develop a comprehensive plan by August.
K. Bonding of WSO Treasurer –
Bill will investigate bonding the entire WSO Board of Directors.
L. Texas Franchise Tax –
H. Lee will take this back to the Houston Area.
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M. Tina Green –
Jim will write a letter to Tina Green and clear up all matters of her representing CA. The letter will be reviewed by Debbie prior to mailing.
N. Motion made to have Craig write a answers questions regarding Traditions for inclusion in the Trustee summary of meetings. Motion seconded and passed.
Various letter from the fellowship were discussed.
O. Unauthorized Reproduction of Copyrighted Literature –
Lee will contact Arizona and Utah Area Chairpersons to explain copyright ownership.
The WSBT will meet with members of the Montreal fellowship to discuss this issue the evening before the convention begins.
P. WSO Service Guidelines –
Carry over to August.
Q. Money For CA Book –
A collection of $51.00 was made from the WSBT.
SCHEDULES
Meeting time for the next CAWSBT meeting was set for Sunday, August 30, 1992 prior to the WS Conference at 7:30 p.m.
Meeting adjourned at 3:55 p.m. with the Lord’s Prayer.