WSBT Minutes
Q2 Quarterly meeting May 18th – 20th, 2026
Topic: WSBT Q2 meeting
*** Moment of silence followed by the“WE”version of the Serenity Prayer *** Group Sharing
Roll Call
- Gary P TAL1/WSBT Chair
- Stuart J ERT / WSBT Vice Chair
- Jonathan H WSOT / WSBT Secretary – Not Present
- Tina R MWRT/ WSBT Assistant Secretary
- Richard B ANRT
- Barry H ASRT
- Richard E MERT
- Jenn S PNRT
- Dan S PSRT
- Karmen K WST
Readings
- 1 Traditions…Stuart J
- Tradition 1 and discussion…Tina R
- Concept 1 and discussion…Richard B
| Agenda Item | Page # |
| Chairs Opening Remarks WSO Reports
CAWS Convention Reports & Updates Copyright and Trademark Protection |
2 |
| Standing Business
1) Project Chart (Stuart) 2) Correspondence (Tina) 3) Referral Tracker (Tina)–review/update outstanding referrals. 4) Status of World Service Office (Jonathan) 5) Trustee Election Committee (Richard B)–Election new Trustees 6) Financial Overview (Jonathan) 7) All-Rise Conference Report (Gary) |
3-5 |
| Old Business Items
1) Trustee dinner (Gary) 2) Hybrid Conference (Gary) |
5 |
page 1 of 230
| 3) TEC vice chair | |
New Business Items
|
6-7 |
| Appendix A WSO Reports | 10-15 |
| Appendix B Referral Responses | 16-22 |
| Appendix C WSBT Officers Reports | 23-25 |
| Appendix D Trustee Reports | 26-213 |
| Appendix E Conference Committee Reports | 214-227 |
| Appendix F Summary of Motions | 228-230 |
Chairs Opening Remarks
I’m grateful to be here for our second quarterly meeting. It feels like it has not been very long since our last quarterly, but I’m glad we have this time together again to continue the work in front of us.
I’m looking forward to hearing the reports, seeing the progress being made, and working together on the items that need our attention. I appreciate everyone’s continued service, participation, and willingness to show up for the good of the fellowship.
Thank you all for being here, and I’m excited to get to work.
WSO Reports (Appendix A)
- WSOB – Chair
- WSOB–DOO
- WSOB–Treasurer
Motion to accept WSO reports
Passed with minor opposition
CAWS Convention Reports & Updates
page 2 of 230
- CAWS 2026 Florida (Barry)
Ready to go, no barriers. Everything on track for a profitable convention
- CAWS 2027 Washington (Jen)
Registration ready to launch at handoff during Convention
- CAWS 2028 Scotland (Stuart)
Everything is on track. Individual Hotel contracts are making their way through TNC
- CAWS 2029 Toronto (Richard B)
Committee Chairs are filling positions. Seed money deposited to local account
Motion to accept Convention reports
Passed unanimously
Place Marker / Business Items (items retained on agenda for every meeting) Copyright and Trademark Protection (Karmen)
Matter No. | Country | Mark | Renewal Due
- 59628-0001 Canada WE’RE HERE AND WE’RE FREE September 30, 2027
- 59628-0002 U.S. COCAINE ANONYMOUS September 4, 2030
- 59628-0003 Canada COCAINE ANONYMOUS December 13, 2031
- 59628-0004 U.S. C.A. December 20, 2028
- 59628-0005 Canada C.A. June 12, 2032
- 59628-0006 U.S. C.A. HOPE FAITH COURAGE (logo) April 24, 2030
- 59628-0007 Canada C.A. HOPE FAITH COURAGE (logo) August 9, 2032
- 59628-0008 U.S. WE’RE HERE AND WE’RE FREE April 2, 2026 59628-0009 Europe COCAINE ANONYMOUS April 1, 2026
- 59628-0010 Europe C.A. HOPE FAITH COURAGE (logo) July 26, 2026
- 59628-0011 Europe C.A. July 25, 2025
- 59628-0012 South Africa COCAINE ANONYMOUS June 30th, 2027
- 59628-0013 South Africa C.A. Provisional Refusal
- 59628-0014 South Africa CA HOPE FAITH COURAGE (logo) June 30th, 2027
- 59628-0015 CA.org October 19, 2026
- 59628-0016 cocaineanonymous.org
- 59628-0017 cocaineanonymous.com
- 59268-0018 cocaineanonymous.net
- 59268-0019 cocaine-anonymous.org
- 59268-0020 cocaine-anonymous.com
- 59268-0021 cocaine-anonymous.net
- 59268-0022 cagroup.com
a. Protection for emerging Areas–Karmen (Chart)
b. App copyright update
Two are updated for the UK. Norway and Switzerland not covered by copyrights. Will wait until Norway is recognized and then bring the cost to move forward with both back to the board.
page 3 of 230
South Africa Refused to Trademark We can appeal >Karmen to bring cost of appeal back to board
Standing Business
1) Project Chart (Stuart)
2025-08 Regional Questionnaire Revamp
Motion to accept the revamped area questionnaire (2025-08 in project chart).–Passed unanimously
2025-12 Adhoc ORA – Met and created list of potential violations. We discussed with Kaleb possible unlinkin aspects
2025-12 Update CAWS Bylaws–This Project remains open pending feedback from S&B on update to the bylaws to the World service manual on Concepts short form
2026-03 Regional Rotation for Trustee Quarterly–Sent out request for pros and cons to committee members
Suggestion that New Project be created to evaluate the viability of building our own registration platform for conventions and Confernce. It currently resides with IT and will be monitored
2) Correspondence (Tina)
Q1-09 2026-04-09 Transparency/Guidelines
Stuart, Daniel, Jen, and Barry Formed a committee to review Trustee Orientation documents for suitability for putting on the website
Motion to approve correspondence 26Q1 2026-05-09.
Friendly amendment to strike :existing materials” insert “WSM and the WSBT orientation documents“
Passed unanimously
3) Referral Tracker (Tina)–review/update outstanding referrals. (Referral Responses – Appendix B) WSBT 2025-11 Use of the A.A. Plain Language Big Book in C.A. Meetings
Action Taken: No further action taken at this time.
Motion to approve referral WSBT2025-11 “Use of the A.A. Plain Language Big Book in C.A. Meetings”
Approved with 1 abstention
page 4 of 230
WSBT 2025-07 Concerns Regarding International Travel Restrictions and Participation at the World Service Conference
Action Taken: No further action taken at this time.
Motion to approve referral WSBT2025-7
Passed Unanimously
WSBT 2025-05 / WSBT 2025-06 Tradition Ten Perspective Regarding U.S. Port-of-Entry Practices and Conference Participation
Action Taken: Combined response issued to both referrals. No further action taken at this time. WSBT 2025-07 Trustee Rotation and Continuity of Service
Action Taken: No further action taken at this time.
Motion to approve referral WSBT2025-02 Passed Unanimously
4) Status of World Service Office (Jonathan)
Things are going well. WST and WSOT are having every other week Wednesday meetings with office staff. WSO Chair is there weekly. New part time staff member to assist DOO
5) Trustee Election Committee (Richard B)–Election new Trustees
TAL, SWRT, ANRT are open. Coordination of TV/Internet resources in progress. There will be 16 Interviews. All Regions submitted slates. Travel and rooms coordinated for all Delegates
Floor Opened for TEC Vice Chair nominations. Dan S elected TEC Vice Chair
6) Financial Overview (Jonathan)
Deficit in 7th tradition YTD raises question about the need to revise projected income. We do have a larger prudent reserve and emergency fund on a positive note. Taking both these things into account the overall financial health is still good for the fellowship
7) All-Rise Conference Report (Gary)
Conference scheduled for mid July in Nashville. Effort spearheaded by PI committee, TAL will attend
Motion to approve standing business Passed Unanimously
Old Business Items
1) Trustee dinner (Gary)
Chair suggests that we consider changing Trustee Dinner to be by committee chaired by the TAL
2) Hybrid Conference (Gary)
page 5 of 230
There was much discussion and RFP’s not being considered by the Conference Committee based solely on the basis that they proposed a hybrid options.
Motion to add language to the conference committee guidelines to accept RFP responses for
hosting World Service Conference that allow hybrid/ virtual option. Motion Tabled
3) TEC vice chair
Business closed with nomination and selection of TEC Vice-chair
Motion to close old business. Passed unanimously
New Business Items
1) S&B creation of trustee guidelines
The board discussed the possibility of new guidelines coming to the floor for inclusion in the WSM and the potential impact to the board operations
2) WSBT budget tabled
Regional Trustee budgets were revised on a region by region basis to bring overall alignment with Conferenced approved Trustee Budget.
Motion to move $2000 of the remaining TAL budget to the WSBT Travel budget. Barry-
seconded Tina Request to table Richard/ Unanimous Passed Unanimously
Motion to move $9000 from the Trustee regional budgets to the common Trustee travel budget. ANR :$1000,ASR: $1000,PNR:$1000,PSR: $2000,ERT: $1000,MRT: $1000,TAL $2000 (From Previous Motion)
Friendly amendment insert“$9000”after move, Accepted by maker Passed with 1 abstention
Motion to move 1000 form WSOT , 1000 from SWRT Regional Travel budget and, Move 2000 for Q2 to Q1 and 100 from Q3 to Q1 Common Trustee Travel Budget
Passes with 1 abstention
3) Annual letter to the WSOB
Discussed the presentation of an annual letter from the WSBT to the WSO outlining goals and objectives for the coming year, The was a practice that was in place several boards ago
4) Orientation docs updated
Question raised with board to see if there had been any suggested updates to Orientation docs, The board decided to review the addition of credit card policy , No action taken
5) Q1 minutes (Jonathan)
Still in progress due to mid meeting change of secretary and poor audio quality of recording
6) Letter to fellowship or ratification (Karmen)
Discussed whether or not a letter should be sent to fellowship after a ratification, No action taken
7) DOO, WSOB Chair and Treasurer questions
Board reviewed and modified questions for WSO Interviews. Questions approved by poll
page 6 of 230
Motion to send questions but ask the DOO to attend interview on her own.
Passed with substantial opposition
Motion to rescind
passed with minor opposition
Motion to close new business Passed Unanimously
8) Starter pack kit list (Misc folder is the list)
Board reviewed outstanding Starter pack requests
9) New region discussion
Discussed upcoming Region application
10) Newsgram (Tina)
Discussed the resignation of Newsgram Chair and plan to get the Newsgram out while a replacement is sought, Reviewed assignment of Trustees for upcoming articles
11) Ad hock ORA (Karmen)
Discussed options relating to ORA
Motion to have the ORA website unlinked from CA.org–Karmen /seconded by Barry Passed with minor opposition
12) Archives Flier (Karmen)
Flyers reviewed bu no action taken as previous action allowed for Trustee to Approve
13) S&B A.A. correspondence
Chair to get with previous Chair regarding contact with AA
14) Correspondences (Tina)
No additional Correspondence to cover
WSBT Officer Reports (Appendix C)
- Chair (Gary)
- Vice-Chair (Stuart)
- Secretary–(Jonathan)
- Assistant Secretary (Tina)
Motion to accept WSBT officer reports Passed unanimously
Trustee Reports(Appendix D)
- Atlantic North Region Trustee (Richard)
- Atlantic South Region Trustee (Barry)
- European Region Trustee (Stuart)
- Mainland Europe Region Trustee (Richard E)
- Midwest Region Trustee (Tina)
- Pacific North Region Trustee (Jenn)
- Pacific South Region Trustee (Dan)
- Southwest Region Trustee (Gary)
- Trustee at Large 1 (Gary)
- World Service Office Trustee (Jonathan)
page 7 of 230
- World Service Trustee (Karmen)
Motion to accept Trustee Reports
Passed Unanimously
WSBT Subcommittee Reports
External Communications (Gary)
No Activity to report for this period Finance (Jonathan)
No current Projects
International Structure and Development (Stuart) No updates to report at this time.
Legal (Karmen)
No updates to report at this time. Long-term Planning (Gary)
No current Projects
Long-term Planning Advisory Committee (Gary) Current Active Projects
- Storage and Formatting of Documents
- Print on Demand North America
- Global Expansion
- Regional Structure
- Digitalizing Area Reports
News Gram (Tina)
Update covered in New bisiness Orientation (Stuart)
Subcommittee to evaluate if Orientation Docs can be added to website TEC (Richard b)
Active Trustee Slates: ANRT, SWRT, and TAL1 . All preparations are made for meeting Sunday August 30th – Tuesday September 1st
TNC (Karmen)
A number of contacts in queue for CAWS 27,28, and 29 Trustee Outreach (Gary)
No updates to report at this time. World Service Conference (Richard)
The final selections were presented to the Conference Committee at the May 17th meeting.
Motion to close WSBT subcommittee reports Passed Unanimously
Trustee Conference Committee Reports (Appendix E)
- Archive (Karmen)
- Conference (Stuart)
- Convention (Tina)
- Finance (Barry)
- Hospitals & Institutions (Gary)
- IT (Jonathan)
page 8 of 230
- Literature, Chips & Formats (Dan)
- Public Information (Richard E)
- Structure & Bylaws (Richard B) Unity (Jenn)
Motion to Approve Conference Committee Reports
Approved unanimously
Any Other Business
Motion to approve Edinburgh Hampton Inn Contract for CAWS 2028. Karmen Passed with one abstention
Group Inventory
Correspondence – Inquiries & Acknowledgements (Open)
Correspondence – Responses (Closed) Referrals – (Open)
Referrals – Responses (Closed)
Dates and Times for Upcoming Conference Calls and Quarterlies 2024-2025
- 2025 – Q4/Q1 Conference Call Meeting … January 25th (4hr-5hr zoom meeting)
- 2025 – Q1 Meeting … March 26th, 27th, 28th / London, ENG
- European Regional Convention … March 28th, 29th, 30th
- 2025 – Q2 Conference Call Meeting … April 12th (4hr-5hr zoom meeting)
- 2025 – Q2 Meeting … May 19th, 20th, 21st – Phoenix, AZ
- CAWS 2025 WS Convention … May 22nd, 23rd, 24th, 25th, 26th
- 2025 – Q3 Conference Call Meeting … June 28th (4hr zoom meeting)
- 2025 – Q3 Meeting … August 22nd, 23rd, 24th / Dallas, TX
- TEC Meeting … August 24th, 25th, 26th, 27th,
- CAWS 2025 WS Conference August 28th, 29th, 30th, 31st
- 2025 – Orientation Call … September 13th (4hr-5hr zoom meeting)
- 2025 – Q4 Conference Call Meeting … October 11th (4hr-5hr zoom meeting)
- 2025 – Q4 Meeting … December 5th, 6th, 7th – location Pheonix AZ
- 2026- Q1 Meeting – March 25th-27th Location Denmark
- 2026- Q2 Meeting – May 18th-20th Location Orlando FL
- 2026- Q3 Meeting- Aug, 27-sept 1st Location Dallas Tx
*** Moment of silence followed by the“WE”version of the Serenity Prayer ***
page 9 of 230
For all attached reports see: https://documents.historyofca.org/wp-content/uploads/2026/08/2026-05-18-20-WSBT-Q2-Quarterly-Minutes.pdf
Appendix F–Summary of Motions
Motion to accept the revamped area questionnaire (2025-08 in project chart). Passed unanimously
Motion to accept WSO reports Passed with minor opposition
Motion to accept Convention reports Passed unanimously
Motion to add language to the Conference Committee guidelines to accept RFP responses for hosting WSC that allow hybrid/virtual options
Tabled
Motion to close old business. Passed unanimously
Motion to have the ORA website unlinked from CA.org Passed with minor opposition
Motion to send questions but ask the DOO to attend interview on her own. Passed with substantial opposition
Motion to rescind
passed with minor opposition
Motion to accept officer reports Passed unanimously
Motion to accept Trustee Reports Passed Unanimously
Motion to approve Edenborough Hampton Inn Contract for CAWS 2028. Passed with one abstention
Motion to approve correspondence 26Q1 2026-05-09.
Friendly amendment to stike :existing materials” with “WSM and the WSBT orientation documents“Passed unanimously
Motion to approve referral WSBT2025-11 “Use of the A.A. Plain Language Big Book in C.A. Meetings”
Approved with 1 abstention
Motion to approve referral WSBT2025-7 Passed Unanimously
page 228 of 230
Motion to approve referral WSBT2025-08 Approved with 1 abstention
Motion to approve referral WSBT2025-02 Passed Unanimously
Motion to Approve Conference Committee Reports
Motion to move $2000 of the remaining TAL budget to the WSBT Travel budget.
Tabled
Motion to move $9000 from the Trustee regional budgets to the common Trustee travel budget. ANR :$1000,ASR: $1000,PNR:$1000,PSR: $2000,ERT: $1000,MRT: $1000,TAL $2000 (From Previous Motion)
Friendly amendment insert“$9000”after move, Accepted by maker Passed with 1 abstention
Motion to approve standing business Passed Unanimously
Motion to close old business Passed Unanimously
Motion to close new business Passed Unanimously
Motion to accept WSBT officers reports Passed Unanimously
Motion to close Trustee reports Passed Unanimously
Motion to close WSBT subcommittee reports Passed Unanimously
Motion to close Trustee conference committee reports Passed Unanimously
Motion to close WSO officer reports online Passed Unanimously
Motion to ratify Chair and Treasurer as a slate. Passed with one abstention
page 229 of 230
Motion to close Q2 meeting Passed Unanimously
Motion to move 1000 form WSOT , 1000 from SWRT Regional Travel budget and, Move 2000 for Q2 to Q1 and 100 from Q3 to Q1 Common Trustee Travel Budget
Passes with noted abstention
page 230 of 230
For all attached reports see: https://documents.historyofca.org/wp-content/uploads/2026/08/2026-05-18-20-WSBT-Q2-Quarterly-Minutes.pdf
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