CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING
May 17th – 20th 2015
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT Quarterly Sunday May 17th -20th, 2015 Minutes
Start at 8:20 pm
Personal Sharing (approx 3-5 minutes each)
Moment of silence and Serenity Prayer
Roll call
Ira Land – WST
Frank Pappano – WSOT
Rob Wellhauser – TAL / ERT
Anne Bouley Meyer – ASRT
Jay Parker – SWRT
Deborah Giles – PNRT
Yves White – ANRT / WSBT Secretary
Duane Miller – PSRT / WSBT Vice-chair
Brian Tenenbaum – MWRT / WSBT Chair
Reading of the 12 Traditions – Deborah
Read long form of Tradition 6 and discuss – Ira
Read Concept 6 and discuss – Yves
Chair’s opening remarks: (Brian T)
Reminders: watch for the noise, say your name to introduce your talk. We need to be at TEC on Friday 1pm and 2h30pm in this room, Long Term Planning and Meet the Trustees on Saturday, Great Exchange on Sunday Meet and Greet Ice Cream on Thursday after speaker (around 10pm) to serve ice cream. Meet the general Convention meeting on Thursday morning (10am). Wednesday night invited by Laurie for dinner at her brother restaurant. Also we will meet WSO chair, treasurer and DOO.
Trustees Ratification process
All have been ratified
Dal Ratification for Scott Stevenson
Motion to ratify Scott Stevenson by Frank seconded Ira. Voted unanimously
Question about bringing more person to the board. Maybe by having alternate positions, or vice positions to build replacement. WSOB would look at possible alternative
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WSBT officer reports (discussion on reports previously submitted for review):
Chair (Brian)
Vice-Chair (Duane)
Secretary (Yves)
Motion to approve the WSBT officers’ reports by Rob seconded by Ira. Voted unanimously.
Trustee reports (discussion on reports previously submitted for review):
Atlantic North Regional Trustee (Yves)
Atlantic South Regional Trustee (Anne)
Midwest Regional Trustee (Brian)
Pacific North Regional Trustee (Deborah)
Pacific South Regional Trustee (Duane)
Southwest Regional Trustee (Jay)
European Regional Trustee (Rob)
Trustee At Large (Rob)
World Service Office Trustee Report (Frank)
World Service Trustee Report (Ira)
Motion to approve the trustee reports by Ira seconded by Deborah. Voted unanimously
WSBT Subcommittee reports – lead member listed first (discussion on reports previously submitted for review):
Finance (Frank)
International Structure and Development (Yves)
Legal (Duane)
Long Term Planning (Rob)
Newsgram (Deborah)
Orientation (Duane)
Trustee Election (Jay)
Trustee Negotiating (Ira, Brian, Duane, Jay, Rob)
Trustee Outreach (Brian)
World Service Conference (Anne)
Motion to approve the WSBT subcommittee reports by Rob seconded by IRA. Voted unanimously
Trustee Conference Committee reports (discussion on reports previously submitted for review):
Archives (Frank – Duane 2nd)
Conference (Anne – Ira 2nd)
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Convention (Ira – Brian 2nd)
CAWS 2015 (Rob)
CAWS 2016 (Brian)
CAWS 2017 (Deborah)
CAWS 2018 (Yves)
Finance (Jay– Brian 2nd)
Hospitals & Institutions (Brian – Deborah 2nd)
IT (Yves – Rob 2nd)
Literature, Chips & Format (Rob – Anne 2nd)
Public Information (Duane – Jay 2nd)
Structure & Bylaws (Yves – Duane 2nd)
Unity (Deborah – Frank 2nd)
Motion to approve the Trustee Conference Committee reports by Rob seconded Ira. Voted unanimously
CAWS Convention updates
- CAWS 2015 (Rob)
- CAWS 2016 (Brian)
- CAWS 2017 (Deborah)
- CAWS 2018 (Yves)
- CAWS 2019 Bid updates
Confirmed Sweden, possible SWR Arizona and ASR Memphis
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Ira) –
To remain on agenda for quarterly review
Next Review – Principle register – September 4, 2020
Review of On-Line Copyright Issues
| Service Marks | Where Protected | ||
| We’re here and we’re free | USA and EU | ||
| Cocaine Anonymous name | USA EU | ||
| C.A. | USA | ||
| CA logo | USA EU | ||
The following marks have been registered in Canada:
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| 1. | Trademark: WE’RE HERE AND WE’RE FREE | Renewal Date: 9-30– 2027 |
| 2. | Trademark: CA HOPE FAITH COURAGE& Design Renewal Date: 8-9-2021 | |
| 3. | Trademark: COCAINE ANONYMOUS | Renewal Date: 12-13-2021 |
| 4. | Trademark: C.A. | Renewal Date: 6-12- 2022 |
Scotland agreement has been signed. Canada would be re-registered in 2016
MARKER 2006.08.13 Signature of annual corporate documents (All)
To be completed @ at fall quarterly
MARKER 2009.05.09 Status of WSO – (Frank & Ira)
Report has been submitted. Questions regarding the workload upon our DOO
MARKER NADCP – (Rob)
Motion to rescind previous motion that was sending Anne instead of Rob to the next NADCP convention, by Anne seconded by Ira. Voted unanimously.
When it come back to Washington in 2 years would be great to have ASR Trustee because a lot of attendees are coming from the south-east and it would be good contact for C.A.
MARKER TEC – (Jay, Rob second)
2 interviews, one from EUR and one from MWR on Friday 22nd at 1pm and 2h30pm.
All the slate are in.
OLD BUSINESS
2011.03.01 European fulfillment facility – (Rob/Frank/Brian)
There will be discussion with Russell during the convention and then we could evaluation future actions.
2013.10.02 Legal Update (Duane)
Nothing to discuss. Insurance is important to be carried for area events.
2013.11.06 Transcriptions of the quarterly update (Yves/Anne)
Anne reported on the search for a transcriber: this require about 3-4hours per hours on recording to do the job, which this would bring our budget at about 1,000$ to 2,000$ per quarter.
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Motion: in consideration of the costs involved in written transcription of our quarterly meetings that we stop doing the actual written transcriptions (starting with 1405 quarterly) but keep recording of our deliberation for archiving purposes and transparency by Yves, seconded by Ira
Motion to reconsider, by Ira, seconded by Duane. Withdrawn
Motion: in consideration of the costs involved in written transcription of our quarterly meetings that we stop doing the actual written transcriptions (starting with 1405 quarterly) but keep recording in line with our Procedures for recording WSBT meetings by Yves seconded by Jay. Voted substantial unanimity.
2014.01.01 New www.ca.org site update (Yves/Brian/Frank)
We have a work in progress web site. We have put in place regular conference calls to go to completion. Our plan is to have it complete for review by the end of June and after verification and thorough testing we are on track for a launch at our next conference.
2014.05.03 Financial year – (Frank/Jay)
Different reports were provided about our financial year, all is looking good and we are with a positive net income of $16,727.12 at the end of April.
2014.06.02 Long term financial comparison – (Jay)
Nothing to report
-Fiscal Year Start Update (Frank)
We have in the WSOReports, the 2015 6 months, 2016 full year and CAWS2015 convention budget.
SR14 budgets are ready for presenting to the conference (6 months and 2016 full year) in line with changing our fiscal year to calendar year.
-Discuss the Holland translation of the First Step (Rob)
Rob did help on Area inventory in Holland. They were told that they don’t have a correct First Step translation. They are discussing and will decide on it. But if they do not correct it WSBT will have to send them a letter asking them to change to our standard. Rob will follow-up with them.
-Selling chips and literature at Hazelden and other venue (Frank).
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Discussions are ongoing
– Scotland CA Trademark (Ira)
Resolved, we signed an agreement with the accountants association
NEW BUSINESS
Facebook, our trademarks, copyright and Traditions impacts (Yves)
WSCITC is working on a presentation about the risk in using Facebook, mainly in public, closed pages. At this point only secret page seems to have a good control about anonymity. But there is also another question, regarding the use of our IP: most of our WSM statement of policy is not followed. Yves will keep the board posted on the findings of our test with the Facebook page types and the presentation.
What would we like to see as Long Term Planning topics (Rob)
We will take time later to discuss this during our quarterly.
Would we need to fill the DRPD at WSO (Ira)
Discuss free rooms allocations decision process All was done in order to minimize to costs to C.A.
Motion to approve the following answer to referral 2015WSBT-01 by Duane seconded by Ira response to passes unanimously
No Action Taken:
Newly selected trustees walk to the front of the auditorium and stand with the current board of the trustees. The newly selected trustees are then congratulated by the entire conference. Obviously, newly selected trustees unable to attend the entire conference would not be available at that time. It would not be reasonable to attempt to make an appearance mandatory.
Motion to approve the following answer to referral 2015WSBT-02 by Deborah second by Frank, voted unanimously
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Action taken:
Thank you for your suggestion: the WSBT do think it is a good suggestion and we will change our process to provide the written questions, for the duration of the interview, to the candidates.
Motion to change the TEC Interview Process – for Members of the TEC by Ira seconded by Anne
Members of the TEC take turns asking the interview questions. We will start with a different TEC member during each interview. If the candidate does not understand a question, the candidate may ask the person reading the question to repeat it, and at the same time each candidate will be provided the question in written form but TEC members may not offer any additional clarification or explanation. This is to help ensure that the questions are presented in the same way to each candidate.
Motion to repeat the same language from the TEC Interview Process – for Members of the TEC to the TEC Interview Process by Anne seconded by Deborah Voted unanimously
Motion to approve the following answer to referral 2014WSBT-01 to refer this referral to H&I by Anne seconded by Deborah Voted with substantial unanimity
Motion to approve the following answer to referral 2015WSBT-03 to refer this referral to LCF by Rob seconded by Ira, voted unanimously
Motion to answer the first 2 points from this correspondence by Yves seconded by Deborah:
Thank you for your correspondence. Our answer is as following:
1. The TEC elect a trustee.
2. The WSBT as tasked by our guidelines on the WSM on page 54, “if no candidates on the submitted slate are selected by the TEC, then no Trustee shall be chosen from that Region that year, and the WSBT will assign an existing Trustee to fulfill the duties of that position until the next Conference, when this process begins again” we have selected the TAL to fulfill all the duties of the European Trustee.
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Motion to table By Ira, seconded by Duane, voted unanimously
Motion to remove from the table by Ira, seconded by Deborah, voted unanimously
Motion to answer the first 2 points from this correspondence by Yves seconded by Deborah:
Thank you for your correspondence. Our answer is as following:
- The TEC elect a trustee.
- The WSBT as tasked by our guidelines on the WSM, “if no candidates on the submitted slate are selected by the TEC, then no Trustee shall be chosen from that Region that year, and the WSBT will assign an existing Trustee to fulfill the duties of that position until the next Conference, when this process begins again” the WSBT has selected the TAL to fulfill all the duties as the interim European Regional Trustee.
Voted unanimously
Motion to answer 3rd point from this correspondence by Anne seconded by Deborah:
Any member of Cocaine Anonymous is allowed to share from the podium. We expect that all trustees uphold the Traditions.
Motion voted unanimously
Motion to approve the following answer to the correspondence by Anne seconded by Deborah, voted unanimously
Thank you for your correspondence. Our answer is following:
- The TEC elect a trustee.
- The WSBT as tasked by our guidelines on the WSM, “if no candidates on the submitted slate are selected by the TEC, then no Trustee shall be chosen from that Region that year, and the WSBT will assign an existing Trustee to fulfill the duties of that position until the next Conference, when this process begins again” the WSBT has selected the TAL to fulfill all the duties as the interim European Regional Trustee.
- Any member of Cocaine Anonymous is allowed to share from the podium. We expect that all trustees uphold the Traditions.
CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:
From: Jim Silverlock <jimcauk.delegate@yahoo.com>
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Date: Wednesday, April 29, 2015
Subject: ERT or TAL or both?
To: “wsbt@ca.org” <wsbt@ca.org>
Cc: Caukdelegates <caukdelegates@yahoogroups.com>
Hi Ira,
Questions for the board:
please answer the following questions with either a yes or a no:
- Does the WSBT have the authority to elect an European Regional Trustee?
- Does the TAL have the authority to appoint himself as the ERT?
- Is it ever OK for a Trustee to talk from the podium at an event that he is attending in his capacity as Trustee and tell the members that in his opinion it is OK to talk about Cocaine Anonymous and associate with it as members effectively breaking anonymity on FaceBook and thus violate our Traditions?
Many thanks,
in loving service,
Jim
PS – please disregard my last email and questions as I think these ones are much more to the point of what I would like answered.
Jim Silverlock (CAUK delegate)
WSCITC secretary
+44 7825614616
jimsilverlock@yahoo.com
Skype: jimsilverlock
Hangouts: jimsilverlock@gmail.com
REFERRALS OUTSTANDING:
2014WSBT-01 Lead: Brian, Duane and Ira support
To remove the H&I can as a separate fund raising tool of H&I. The simple fact is H&I is not an autonomous entity within CA it’s not unlike any other standing committee. H&I like PI should have a designated budget. Passing a separate can creates financial dispensation from financial responsibility of the Area or District. It creates an unfair disadvantage and the language in the H&I Guidelines almost insinuates that its expenditures are agreed on by only its committee when in fact any funding should reside in the body in which created the committee either the District or the Area. When H&I has more money in donations then the District does to pay for vital necessities like rent, it creates an unfair disadvantage. And to use H&I money for anything other than H&I is fraud.
2014WSBT-02 Lead: Jay and Rob support
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To expand the Cocaine Anonymous brand in order to make it more drug inclusive by adding a tagline that coincides with what are first step says we are: Suggestions include: COCAINE ANONMYOUS “Recovery from cocaine and all mind altering substances.” or COCAINE ANONYMOUS “And all other mind altering substances”
POST-CONFERENCE REFERRALS TO BE ADDRESSED:
2015WSBT-01 Lead: Duane
When the new trustees that are voted in and announced to the conference floor, that the new Trustee stand up and be visually identified so we can know who these new trustees are and what they look like.
2015WSBT-02 Lead: Yves and Deborah, support
Please consider to provide the candidates being interviewed for a position, a written version of the same questions that are provided to the TEC members – for ONLY the time of the actual interview off course. Some questions are quite lengthy and providing a written version to the candidate can help them ‘get’ (all of the aspects- of) the questions. I feel this will benefit non-English native people specifically. Both ways: when a non-English native TEC member reads out the question, possible mispronunciations may lead to a misconception off the question. On the other side of the table, non -English native speaking candidates will be a lot better facilitated if they were able to read along when a question is read out to them. Thus eliminating (some of the) unwanted discrimination between candidates based on what language you natively speak. Thank you. P.S. My phone number is 0031 6 420 912 93.
2015WSBT-03 Lead Rob and Frank support
In the preamble, change “experience, strength and hope” to “hope, faith and courage
- Validate the backup process in place for all of WSO IT infrastructure.
- Discussion from the meeting between WSO and UK about European fulfilment center.
DONM ~ WSBT Conference Call
June 13th 2015 at 10am PST
DONM ~ WSBT Quarterly
August 28th 2015 with dinner 6h30pm at the Gateway
WSBT Group Inventory
Close – Serenity Prayer
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For all attached documents and reports see:2015-05-17-20_WSBT_Quarterly_Summary_of_Minutes_Final_Approved.pdf