C.A. WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING
Saturday, May 16, 2020- Saturday, May 23, 2020
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT Quarterly 2 Meeting 2020 Minutes
May 16-23, 2020
Originally to be held in Austin, TX
Now Via Video Conferencing Using Go To Meeting Platform
Meeting Details Below
2020 Q2 WSBT Meeting Day One Part One
Sat, May 16, 2020 12:00 PM – 4:00 PM (PDT)
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/858958877
You can also dial in using your phone.
United States: +1 (669) 224-3412
Access Code: 858-958-877
2020 Q2 WSBT Meeting Day Two Part One
Sun, May 17, 2020 8:00 AM – 11:00 AM (PDT)
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/190124357
You can also dial in using your phone.
United States: +1 (872) 240-3412
Access Code: 190-124-357
2020 Q2 WSBT Meeting Day Two Part Two
Sun, May 17, 2020 12:00 PM – 4:00 PM (PDT)
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/219033453
You can also dial in using your phone.
United States: +1 (571) 317-3122
Access Code: 219-033-453
2020 Q2 WSBT Meeting Day Three Part One
Sat, May 23, 2020 12:00 PM – 4:00 PM (PDT)
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/910332261
You can also dial in using your phone.
United States: +1 (224) 501-3412
Access Code: 910-332-261
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MINUTES
Call to order with a moment of silence and Serenity Prayer at 12:03 pm PDT
Personal Sharing (approximately 3-4 minutes each)
Roll call
- Yvette Holman – WST
- Jason Laurence – TAL1 / acting MERT
- Kevin Murphy – WSOT
- Kerry Wesley – SWRT
- Sarah Taylor – ERT
- Clay Plummer – MWRT / WSBT Assistant Secretary
- Tom Phelan – PSRT / WSBT Secretary
- George Mooney – ANRT/acting ASRT/ WSBT Vice Chair
- Wade Staples – PNRT / WSBT Chair
- Vanessa Matthews Jackson – TAL2 (Deceased)
- Chris Redd – ASRT (Deceased)
Reading of the 12 Traditions by Kevin
Read long form of Tradition 7 and discussed Jason; “to be perfectly frank that long form about sums it up.”
Read Concept 8 and discussed George; noted role of WSBT as overseers and not involved in the day to day issues of operations. The board should remain focused on the big picture.
Chair’s opening remarks-continuing to connect with WSOB chair; continue to be mindful of our role as serving the fellowship in the capacity of oversight. Acknowledged the passing of Vanessa and Chris and the impact their loss has had on the board.
WSBT officer reports
Motion to accept and approve the WSBT Officer Reports, made and seconded; motion passed unanimously
- Chair (Wade)
- Vice-Chair (George)
- Secretary (Tom)
- Assistant Secretary (Clay)
Trustee reports
- Atlantic North Regional Trustee (George)
- Atlantic South Regional Trustee (George-Acting)
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- Mainland European Regional Trustee (Jason)
- Midwest Regional Trustee (Clay)
- Pacific North Regional Trustee (Wade)
- Pacific South Regional Trustee (Tom) Brief discussion regarding OSA questions Southwest Regional Trustee (Kerry)
- European Regional Trustee (Sarah)
- Trustee At Large 1 (Jason)
- Trustee At Large 2 (Jason-Acting)
- World Service Trustee Report (Yvette)
- World Service Office Trustee Report (Kevin)
Motion to accept and approve Trustee reports, made and seconded; motion passed unanimously.
WSBT Subcommittee reports – lead member listed first
Finance (Kerry/Jason/All) Discussed projected cash flow projections and CAWSO financial position
Legal (Yvette/Tom) discussed use of registered trademarks by individuals without area authorizations, see new business
NewsGram (Clay) theme for Q3 Newsgram will be “Moments of Clarity”
TEC (George/Sarah) No report, for quarterly (3) discuss extra TAL; also Non-Addict Trustee discussion Note-carry over items for Q3
Long-term Planning (Jason/All)
Orientation (George/All)
International Structure and Development (Sarah, Wade, Kevin, Jason) Discussed Print-on-demand process for pamphlets; also noted royalty agreement status…
TNC (Yvette, Kerry, Sarah, Jason, Wade)
Trustee Outreach (Wade)
World Service Conference (Kevin/George) discussed prospect of virtual conferences and other related matters
External Communications (Jason/All)
Motion made to accept and approve WSBT subcommittee reports, made and seconded: passed unanimously
Trustee Conference Committee reports – lead member listed first
- Conference (Sarah, Yvette) offered thoughts about virtual conference
- Public Information (George, Clay)
- Hospitals & Institutions (Kevin, Kerry)
- Literature, Chips & Formats (Clay, Tom) question about publishing updates on existing books
- Structure & Bylaws (Jason, Kevin)
- Convention (Yvette, Sarah)
- Archive (Tom, Wade)
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- Unity (Tom, Kerry) discussed problem with meeting deadline set for submission of artwork for celebrate around the world; discussion took place regarding worldwide listing zoom links
- Finance (Kerry, Jason) discussed due date of submissions and problems with meeting it
- Information Technologies (Wade, George) discussed app status
Motion made to accept and approve the conference committee reports made and seconded; passes unanimously
CAWS Convention updates
- CAWS 2021 (Kerry) Committee excited to move forward, zoom meeting scheduled.
- CAWS 2022 (George) committee is looking forward to direction
- CAWS 2023 (George) discussed concerns regarding committee participation and hotel contract re-negotiations
Motion made to have the ad hoc committee formed for the 2021 convention address existing 2022 contract, made and seconded; passed unanimously
- CAWS 2024 (Jason) The committee is excited, working together well and exploring hotel options; concerns were raised about the cost and process of room nights and event space costs
Motion to accept and approve CAWS convention reports, made and seconded; passed unanimously
Interview with Randy M – WSOB Chairperson ~30 minutes (1:00 PM PDT on Sunday, May 17th).
Questions for Randy
May 17, 2020
1) Licensing provisional areas not yet recognized; translation assistance…WSOB chair acknowledged concerns with respect to de facto granting area status, WSBT to review
2) Contract for 800 type call service for areas outside North America…yes
3) Is there a way to facilitate moving translations forward…yes
4) Office opening issues…hoping to start phasing in June 1 in two week stages, Linda first, Adriane next then Brian. Randy emphasized consideration being given to safeguard employees.
5) Revenue from Newsgram sales…still to be reviewed, discussion took place about current version being made available to fellowship.
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6) Print on demand and volunteer…WSOB fully accepts this volunteered assistance. Randy to follow up with Sarah.
7) Forwarding PI release form to office
8) Look at some financial codings…Randy and Frank will communicate with Kerry this coming Wednesday
9) RE: the new DAL position, 1) communication; item in Newsgram, 1 resume in hand and 2 more pending 2) WSBT involvement; 3) cost increase…DOO three candidates, formulate interview questions, end of July beginning of August expect candidate to propose. Including a two or three week period for training.
Motion made to support the WSOB in making this quarter’s pdf version of the Newgram available at no cost to the fellowship made and seconded; passes unanimously.
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Vanessa/Yvette) – To remain on agenda for quarterly review
| Matter No. | Country | Mark | Renewal Due: | ||||||
| 59628-0001 | Canada | WE’RE HERE AND WE’RE FREE | September 30, 2027 | ||||||
| 59628-0002 | U.S. | COCAINE ANONYMOUS | September 4, 2020 | ||||||
| 59628-0003 | Canada | COCAINE ANONYMOUS | December 13, 2021 | ||||||
| 59628-0004 | U.S. | CA | December 20, 2028 | ||||||
| 59628-0005 | Canada | CA | June 12, 2022 | ||||||
| 59628-0006 | U.S. | CA HOPE FAITH COURAGE (logo) | April 24, 2020 | ||||||
| 59628-0007 | Canada | CA HOPE FAITH COURAGE (logo) | August 9, 2021 | ||||||
| 59628-0008 | U.S. | WE’RE HERE AND WE’RE FREE | April 2, 2026 | ||||||
| 59628-0009 | Europe | COCAINE ANONYMOUS | April 1, 2026 | ||||||
| 59628-0010 | Europe | CA HOPE FAITH COURAGE (logo) | July 26, 2026 | ||||||
| 59628-0011 | Europe | CA | November 15, 2021 | ||||||
| 59628-0012 | South Africa | COCAINE ANONYMOUS | ? | ||||||
| 59628-0013 | South Africa | CA | June 30, 2027 | ||||||
| 59628-0014 | South Africa | CA HOPE FAITH COURAGE (logo) | June 30, 2027 | ||||||
NOTE: From previous online business this quarter: The motion to renew our U.S. Trademark No. 1593568 (U.S. Service Mark Reg. No. 1,593,568) CA Hope, Faith, Courage logo due April 24, 2020 was passed.
MARKER 2006.08.13 Signature of annual corporate documents (Wade/All)
To be completed @ at Winter Quarterly
Have we received copies of the Directors and Officers Insurance?
(Important)
Any further action required for signing until 2020 December? NOTE: Can signing of these documents in December 2020 be facilitated via courier/electronic means?
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MARKER 2009.05.09 Status of WSO – (Yvette/Kevin) Office has been closed, not much to report. WSO chair has been doing everything
MARKER – TEC – (George/Sarah) Kevin to review TEC interview questions
MARKER – FINANCIAL OVERVIEW – (Kerry)
MARKER – LONG TERM PLANNING – (Jason)
MARKER – Trustee to write a NewsGram Article for next issue. Next Theme will be ‘’Moments of Clarity’’ Yvette volunteered an article
OLD BUSINESS
- Non-amended minutes from 20200119 (January Conference Call) went out in Delegate Mailing in March – please ensure correct copy is forwarded (Wade) addressed
- Archiving WSBT Minutes (Tom) Tom and Wade to coordinate completing this item
- Trustee Orientation Documents (Wade) Timeline now extended, but we will continue this work online and then WSBT approval of the revised documents and also review with possibility in mind of making some or all available to the Fellowship as a resource. Keep on agenda
- Office Procedures Manual Review (Kevin) Addressed, remove from agenda
- “A Quiet Peace” in French – Current Status (George)George to follow up with Jay, keep on agenda
- Archiving Literature (Tom) being addressed in LTP project 2019-34. A communication will be sent from LTP to WSOB. (remove from WSBT agenda)
- World Area Contacts Document for Q1 2020 Follow-Up (Wade)
Clay as asst. secretary volunteered to organize this
NEW BUSINESS
- Approval of 20200411 Conference Call Minutes (Tom) to be completed online
- P.I. Release Form (George)
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Motion to return this item back to PI requesting that if it is to be dealt with as an urgent matter, that it should be submitted through the conference committee, made and seconded; passes with substantial unanimity.
- P.I. Updated Covid-19 Press Release Area Template (George)
Motion to return this item back to PI requesting that if it is to be dealt with as an urgent matter, that it should be submitted through the conference committee, made and seconded; passes unanimously.
- Online Meetings Service Structure (Jason)
Motion made to add Online Meetings service structure to C.A. LTP projects chart, made and seconded; passed unanimously.
- Digital versions of pamphlets being distributed w/o Royalties (Sarah)
Motion to add to ISD rolling out licensing to all areas of digital and hard copy pamphlets made and seconded; passes.
———Note-quarterly resumed after a week break——-
Motion to permit the distribution of C.A. pamphlets in pdf form during the duration of the Covid-19 crisis, made and seconded; motion passes with two abstentions
- Logging & Presenting motions from WSBT for next sitting (2021) of Conference (e.g.: submit a motion in accordance with SR14 for items such as the raising of the personal donation limit) (Jason) See WSBT admin in WSBT2 Groups.io and Minutes marker for tracking, item complete
- Possible Referral to S&B regarding possibly outlining business process in absence of a Conference. (Jason) Jason to work on getting something together to submit to S&B
Motion to approve April 11, 2020 conference call minutes, made and seconded; passed unanimously.
- Follow up letter to fellowship- opening up meetings; proper use of logo and trademarks; contributions to WSO; distribution of pdf pamphlets, assigned to Kevin and Jason
- WSBT election, rotation of officers and positions; ratification of WSBT and WSOB; Meeting with WSOB officers and full board to board meeting…discussion ensued regarding the issue of holding a TEC in the absence of a conference with too many difficulties to overcome.
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- Young people in C.A., asking for permission to use logo and block C.A. letters-brief discussion to encourage starting as groups affiliated with areas and regions
Motion to not fill 2nd TAL position at the 2021 conference, made and seconded; motion passes with substantial unanimity.
Motion to accept response by Yvette for cannabis question from Brian J Q2/02 2020/04/26 correspondence made and seconded; as amended motion passed unanimously.
- Discussed, at length, the book review process for Step Companion guide.
CORRESPONDENCE/RESPONSES FROM/TO THE FELLOWSHIP
Q1/06 2020/2/14
From: Mark Sankey <mark.jajema@gmail.com>
Date: Sun, Feb 9, 2020 at 10:33 PM
Subject: Re: Response to question about membership
To: wsbt@ca.org <wsbt@ca.org>
Attention: To the World Service Board.
After reviewing your response I see some errors. You said “I asked whether a Group may bar a person from membership, or bar them from sharing at an open meeting, if his addiction is purely to alcohol.” Your short answer was “No”.
That was not the question I asked.
My home group passed two rules saying “if you have recovered, by using the 12 Steps, from alcoholism only (no drug addiction issue) you may not speak at their open meetings nor can you chair any meetings.
As I look at my question I realize it leaves the possibility for misinterpretation. My group has voted and accepted a motion to prevent those who recovered strictly from alcohol from being a “chair person” at our closed meetings. They also will not accept a “Speaker” at an open meeting if they have only recovered from alcoholism.
We are still allowed to share at open and closed meetings.
If they can ban alcoholics from “Chairing” a meeting through group conscience what else is possible? Can they be denied being the secretary, librarian, treasurer, general service rep, making coffee etc etc. If I’m a member based on step 1 and tradition 3 can my role within a CA group be limited by group conscience in any way, or is a member a member with the same rights as all others?
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Does a group conscience vote on any of these definitions/services roles/activities remain the providence of the group or does it affect CA as a whole?
Thank you for responding to the original inquiry and I apologize for not wording my question properly. If you have any questions regarding what I’m asking I can be reached at 416-888-6917 or by email.
Mark S
APPROVED RESPONSE:
Q1.06.2020.02.14
Dear Mark:
Thank you for that clarification. “Speak” has several meanings and we took it to mean a more general sharing. However, note our further point about membership in general:
“Now, can some members be given privileges, such as sharing, or attending closed meetings, or voting in a Group Conscience that other members are denied? If there is any meaning to the discussion of the
3rd Tradition in the A.A. “12 & 12” the answer must be a firm “No.” It is perhaps permissible to ask those still under the influence to refrain from sharing, but that is because they are still under the influence, not because they are not members.
Like A.A. concluded decades ago, the bottom line is that a member is a member when they say they are.”
The list above was not meant to be exhaustive. It would also include carrying the message of C.A. as they understand that message, or any position of trust or service within C.A.
In short, there can be no differentiation among those who claim to be C.A. members, in any sense other than required service experience or sobriety qualifications. If an election is held, of course, members may vote as they see fit.
We hope this answers your questions more directly.
Sincerely,
Your World Service Board of Trustees
Q1/07 2020/3/18
From: john.curry@ourbrothersplace.org
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[mailto:john.curry@ourbrothersplace.org]
Sent: Tuesday, March 17, 2020 9:55 AM
To: cawso@ca.org
Subject: Non-approval
Greetings Family,
I have a simple question concerning the prohibition a particular piece of literature that I (humbly) consider to be spiritual in nature. (Why we were chosen)…. Would/Should this literature be prohibited if the individual member sees fit to share it (in a meeting) as a means of describing how he came to believe in a Power greater than himself or is this particular reading not allowed due to it not being “approved” C.A. literature?
APPROVED RESPONSE:
RESPONSE:
Dear John,
Again, thank you for your inquiry.
“Why We Were Chosen” was first spoken in 1943 at the 4th Anniversary of the Chicago Group of A.A. by Judge John T. It then was used as material in a small A.A. pamphlet, which is no longer in distribution by A.A. but has been put on posters, cards, and various other means.
To answer your inquiry if an individual member chooses to read or recite “Why We Were Chosen” in his or her “personal” share as you stated to describe how they “Came To Believe” should not be prohibited. If this piece was to be printed for sale or distribution at your meeting that would be an issue, as it is not C.A. World Service Conference approved literature.
Sincerely,
World Service Board of Trustees
WSBT REFERRALS
WSBT 2019-2 Referral forwarded from S&B – S&B number is 2017-15
Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions 15 (Jason/Kevin)
WSBT 2019-3 Referral forwarded from S&B – S&B number is 2018-13Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions and clarification of ¾ of the groups. (Jason/Kevin)
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WSBT 2019-4 from Susan B. OSA (In-Conference)
There was information in your opening report about seeing to it that our trademarks are up to date and used properly. I respectfully ask that the WSBT make sure that the block letters C.A. are used with the periods in all your forms, minutes and reports. We depend on and look to you for guidance and consistency. Thank you for your consideration!
Approved Response:
Dear Susan,
First of all, thank you for your enquiry. The World Service Board of Trustees (WSBT) will take every precautionary measure to proofread and ensure proper
usage of C.A. on our Opening and Closing Reports, Board forms, minutes, and Trustee Reports. We are not at liberty to make any changes to our “fellowship’s correspondence” that are emailed to the WSBT@ca.org. The correspondence and WSBT response will be included in our “Summary of WSBT Quarterly Minutes” that is sent out by our World Service Office (WSO) in the Delegate’s mailing.
Sincerely,
World Service Board of Trustees, Cocaine Anonymous
For 2021 Conference Approval tracker-
1) Personal Contribution limit motion (approved)
2) Area petition-Indonesia (pending)
- Dates and Times for Conference Calls and Quarterlies (Wade):
Conference Call: Sunday, July 19th, 2020 @ 9AM PST
Q3 2020: Planned for Tuesday, Sept 1 to Friday, Sept 4th in Austin originally. New Proposed: Video Conferencing: Saturday, August 29th to Monday, August 31st, 2020 (Proposed 9AM – 5
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PM PDT each day, with 1hr lunch and appropriate breaks.)
Conference Call: Sunday, October 18th, 9:00 AM – Noon PDT
Q4 2020: Possible: December 4-6th, 2020 (Friday to Sunday)
WSBT Group Inventory – Tradition 2
Motion to adjourn 4:09 pm PDT May 23, 2020
Close – Serenity Prayer
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For all attached reports and documents see: https://documents.historyofca.org/wp-content/uploads/2020/08/2020-05-16-23-WSBT-Quarterly-Minutes.pdf
| WSBT Quarterly May 16-23, 2020 | 13 |