World Service Office Board of Directors Meeting
May 15, 1997
Proposed Minutes
MEETING was called to order at 7:46 p.m.
SERENITY PRAYER led by Scott
TRADITION TEN was read by Jeff
CONCEPT TEN was read by Lenny
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Steve Edwards, Director and Acting Secretary
Meredith Amos, World Service Trustee
Susan Turnbull, WSO Trustee
Joe Stephens, Pacific South Trustee
K.D. Zager, Director of Operations
QUORUM was met
Motion: To approve minutes of 3/27/97 as amended Seconded. PASSED.
OFFICERS’ REPORTS
Chairperson: Budget completed and sent to WSBT. Re: WS Forum at CAWS ‘97, WSBT Chair accepted invitation to participate. Conference chair will not be in attendance. Scott will talk to Amy B., Randall S. and Charles L. re: possible participation.
Scott has talked with K.D. and reviewed financial statements (without budget). Financial statements will appear at the convention with or without budget.
Vice Chair: No report.
Treasurer: Not present; no report. K.D. submitted a written report re: checkbook activity. Secretary: Not present; no report.
DIRECTORS’ REPORTS
Director at Large: Steve reported that he will serve on the Chips, Literature & Format Committee.
Page 1
TRUSTEE REPORTS
WSO Trustee: Susan had nothing to report.
WS Trustee: Meredith is still working on the form letter for hotel bids. She spoke with the Conference Committee Chair and got a lengthy list of “needs” for the conference. Had a discussion with a former trustee re: his PI ideas. Forwarded via e-mail WSOB members’ availability schedule for being of service at CAWS ‘97 to Steve A. Meredith still hasn’t contacted the Radisson, and is still searching for hotels to submit bids for the ‘98 conference. To that end, she is also trying to retrieve and archive previous hotel research in order to avoid continually re-inventing the wheel.
P-S. Regional Trustee: Joe is looking forward to Denver.
OPERATIONS REPORT – K.D. Zager
K.D. submitted a written report which was reviewed by the Board, and fielded a couple of questions regarding specific items in her report. She also announced that the website was receiving 180 “hits” per day.
BREAK at 8:25 p.m.
RECONVENED at 8:40 p.m.
COMMITTEE REPORTS
Finance: Financial statements are being reviewed.
Structure & Bylaws: Scott announced that he would be resigning from the Finance Committee in order to serve on the Structure and Bylaws Committee.
Convention: Lenny had nothing to report. Joe asked all WSOB members to stop by the second floor hospitality room in Denver for the CAWS ‘98 convention and offer to be of service. Scott then asked that all board members contact Jay and Steve upon arrival in Denver and offer to be of service at registration, hospitality, etcetera.
Conference: Meredith had nothing further to report.
Unity: No report.
OLD BUSINESS
Scott reminded the board that the World Service Forum at CAWS ‘97 would be held at 4:30 p.m. on Sunday. All other old business was tabled.
Page 2
NEW BUSINESS
Office Job Description Proposal: K.D. submitted a three-page proposed updated job description for all non-exempt WSO employees, which was reviewed by the board.
Motion: To accept proposed updated job descriptions. Seconded.
Motion: To table the above referenced motion. Seconded. Passed.
Motion: To not adjourn the next WSO Board meeting until the proposed updated job
i descriptions are passed or voted down. Motion was ruled out of order by the Chair.
Joe made a recommendation to “workshop” the proposed updated job descriptions. Scott announced that he would take Joe’s recommendation under submission.
WSO Report to Trustees: The report prepared by Susan was reviewed by the board, and individual members suggested corrections and amendments.
Board Directive: To include on all agendas and minutes all tabled motions and the date such motion was originally tabled, as well as the name of the moving party.
MEETING ADJOURNED at 9:42 p.m. with the Lord’s Prayer.
Respectfully submitted,
Steve Edwards, acting Secretary
Page 3
Date: May 15, 1997
To: CAWSO, Inc. Board of Directors
From: K.D. Zager, Director of Operations
RE: WSO Report
Projects Completed
-Georgia State Income Tax/Georgia Dept, of Revenue returns – Filed.
-Indiana Property Tax Return (for book storage at R.R. Donnelley) due 5/15/97-Fiied. -The 1st Quarter 1997 Financial Statements are in. Scott and I are currently reviewing them before submission to the Board of Trustees.
Projects Pending and Status/To Do List
-CAWS ’97 City Sales Event License – I contacted the city of Denver. They do not mail anything, we are just expected to report our sales and submit the 3.5% city/county sales tax. The collect their own, separate from the state. They have us on record. Everything is in order. This return is due 6/20.
-CAWS ’98 Bank Accounts – In the process of opening with City National Bank. -CAWS ’99 Bank Accounts – I am coordinating committee signatures with Quin. We may complete them in Denver.
-Phone system for the office – KD/Jeff – Pending. Scott pointed out to me that we may the extra lines with the upcoming convention in Southern California.
-CAWSO Corporate Status/Missing returns 1985-1990. 1988 is still pending. -Literature Release forms from authors of old literature: Choosing Your Sponsor, Relapse, What is CA?, Crack, 1st 30 Days, Deaf-still to get.
-Tools of Recovery pamphlet – being printed. Updated copyright information will be submitted to the US Copyright Office,
-Being of Service Pamphlet – complete. Will be printed as soon as the NewsGram is done.
-Correcting the Spanish Literature. Still pending.
-Montreal/French World Service Manual – Pending.
-NewsGram – At the printer. Will be complete by Denver.
For Your Information
-Kevin reports that the NewsGram on the web page is averaging 10 downloads per day.
-We were visited by Dr. Mahmood Nazar Mohamed, of the Universiti Utara in Malaysia. He is most interested in our methods of recovery. We provided him with printed materials and a starter kit. He will be contacting us in the next few months to follow up. His learning of our organization was entirely through the World Wide Web.
Questions
-None this week.
Referrals to/from Trustees/WSOB:
-None.
Held in Abeyance
-Filing our mark: We’re Here And We’re Free, in Canada. Pending. Deadline: September 21, 1997.
-Colorado Department of Revenue
– Sales Tax Due 6/20/97
-NewsGrams: May 1, August 1, November 1, 1997, February 1, 1998
-Delegate Mailings: June 1, September 1, December 1, 1997, March 1, 1998
-3/98 L.A. County Tax Exemption filing
-8/97 Order AA Conference Report and Updated Service Manual.