May 12, 1988 – WSOB Minutes

COCAINE ANONYMOUS WORLD SERVICE OFFICE

MINUTES OF BOARD MEETING

MAY 12, 1988

In Attendance:

Helene H., Sara C., Bob C., Steve P., Cory A., Jim B., Steve M., Reggie L., Ray G.

The meeting was called to order with the serenity prayer at 7:30pm. Reggie read long version of Tradition 12.

Sara C., read minutes of board meeting of April 28th.

Motion: To accept minutes as read. Seconded and carried.

Committee Reports:

**Treasury Report – Bob C.

Expenses:

• Office Salaries – 668.00
• Wendells – 410.50
• UPS – 233.94
• Culver Office – 75.64
• KCT – 226.31
• Copy Center – 811.49
• AAA Flag&Banner – 112.50
• Mark Martin – 95.00
• Total 2,538.38

Income Revenue/Chips& Literature $4,417.72
Trust Account Balance 12,359.14
Operating Account Balance 1,940.17
(less expenses above)
Wells Fargo Trust Account 274.68
Wells Fargo General Operating Account 563.67

1. Bob is to close out these accounts old accounts week of 5/16.
2. Bob will get signature cards.
3. Bob is getting help from Mike Carr.
4. Newsgram bill presented of $639.00. Bob will pay bill immediately.
5. Ray asked if income revenue could be split into donations/chips&lit.
6. Bob has bill ($53.26) for typewriter rental for literature committee, Bob recommended that it be paid and designated to come out of literature committee expense account. They were allocated $750.00 for expenses.
7. Bob has bill for Richard Wright ($285) binding minutes/conference committee expense.
8. Confusion on KCT bills, Bob recommended we pay current one. Bob will make Invoice notation on checks and in check register to avoid further confusion.
9. Bob suggested that it was time to renew the service contract on computer (due in June). Bob will bring paper work in to take care of it and also suggested we purchase surge protectors for computer and copier.
10. Jim B., to contact Bob C., regarding service contract on computer. Motion: To buy (2) surge protectors not to exceed $50. Seconded/Carried. Reggie will purchase a surge protectors.

Total bills of $3,557.38.

Motion: To pay bills. Seconded and carried.

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**Intergroup – Jim B.

Intergroup meeting May 21st. Jim will call and give location and info. Tony/Ontario was to send out invitations????

**World Service Directory – Steve M.

Steve and Helene to get together to look, at directory information.

Letter to go out to delegates asking for directories. Steve hand wrote letter and gave to Cory to send in upcoming mailing.

**Chips & Literature/Office – Corv

1. Inventory for chips and literature started and working out nicely.
2. Cory will present a report next board meeting on volume of business.
3. Cory ordered an additional 1,000 stickers.
4. Chicago ordered 1,000 pieces of each literature for selling at convention.
5. Motion: To give Chicago 5,000 pieces of literature. Seconded&Carried Motion: We take a sample kit of all of our products to convention along with order forms. Seconded and Carried.
6. CA sign to be taken to Chicago by Steve Purves.
7. Fire inspection passed.
8. Cory spoke to Greg Dobbs regarding insurance. Person handling insurance said that we should be carried in California. Greg suggested that we call Bill Malano. Cory to call Bill M., and ask for quote.
9. Insurance issue on Trustees agenda. Steve P., informed Ray that we are having a difficult time getting insurance written in California.
10. Helene presented letter going to fellowship regarding turn around time for chips and literature.

Old Business:

1. File cabinet – Bob to have information next board meeting.
2. Cory to bring/send insurance information to Helene.
3. Copy machine:

Steve P., and Helene looked at copy machines. Copiers range from $1,800 to $2,500. Sharp range of $2,100 without tax. Service contracts run $375 per year based on 30,000 copies per year. Helene and Steve P., looked at and talked regarding Xerox copier which leased over a three year period at $175/monthly/unlimited copies/$6,200 purchase price. Steve P., didn’t feel it to be within our budget. Cannon machine with 3 year contract/30,000 copies per year/$3,200 includes contract, stand and start up kit paying cash.

Ray suggested that the trustees discuss the possibility of going out to fellowship via a letter and ask for donations for a copy machine. He feels that the fellowship would more easily donate money knowing what it was to be used for. Ray will have letter go out next week.

Steve P., will check out better copiers to let know how much we need to ask for from fellowship. It was decided that we would wait until July to see how much money we can get. We can combine funds or use funds donated to purchase machine. Helene and Steve P., both to look at other machines.

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4. Ray to check on copyright.
5. Newsgram distribution – Ray is taking Newsgrams to trustees at weekend meeting. Reggie suggested that we each monitor our own meetings for distribution. Are the meetings getting Newsgrams? Newsgrams to be sent out to delegates and areas. Ray suggested that we send Newsgrams to responsible people in areas asking that they distribute them. Cory to distribute 10-15 each delegate envelope, 25 officers and 2,000 left over to go into various chip and literature orders.
6. WSO 30% donation discussed. Bob C., suggested that we inform the fellowship/area GSO meetings of conference approved 30% donation. Steve P., and Bob C., to meet with L.A. Board to discuss announcing this at area GSO meeting. ADHOC Committee headed out by Bob C., to handle the WS0/LA issues.
7. Quovadis Convention – Breaking of tradition was discussed, they used CA logo on directory, and within contents of directory referred to the convention as a CA Convention. They read the preamble at each of the meetings. Ray G., stated that the Trustees are the guardians of the traditions and would handle this situation. Helene to bring flyer to trustee meeting.
8. Steve P., suggested that he would like to see us spend a portion of a meeting to discuss the traditions.
9. Filings are still in process of being filed.
10. Job description meeting set for Tuesday, May 17th in Pasadena. Motion to adjourn meeting: Seconded and carried.

MEETING ADJOURNED AT 9:30PM

Next board meeting May 26th.

I am grateful to be of service.

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