WSOB Board Meeting
Approved minutes
May 10, 2001
Meeting opened at 7:46 with the Serenity Prayer. The 5th Tradition was read by David, the 5th Concept was read by Mark.
Members Present:
Chair, Steve Edwards
Secretary, Robin Chase
Pacific South Trustee, David Choate
World Service Trustee, Meredith Glaser (telephonically)
Office Manager/Paid Director, Patty Flanagan
Director 1, Kevin Murphy
Director 2, Mark Keaser
Members Not Present
Treasurer, Joy Hutcheson
Trustee-at-Large, Leon Mason
Visitors
Elizabeth Saldebar
1. Motion to approve the minutes as amended, Robin/David. Motion carries.
2. Motion to suspend the rules to entertain an item of new business. Kevin/Mark. Motion carries.
3. Motion to ratify Elizabeth Saldebar as the tenth director of the World Service Office Board. Patty/ Kevin. Motion carries.
Old Business
Officer Reports
Chair – Steve Edwards. Written report submitted. We will not do a board inventory this month, we will do it at the next regular board meeting following the WS Convention. Financials are attached.
Secretary—Robin Chase. No report Treasurer – Joy Hutcheson – Not present.
Director 1—Kevin Murphy. NewsGram is almost completed, must be in office by May 11.
Director 2—Mark Keaser. Has almost completed the 1997 review of policy, has a performance review form. Would like fundraising ideas to be placed into new business.
Director 3 – Elizabeth Saldebar. No report.
World Service Trustee—Meredith Glaser. Written report submitted.
Pacific South Trustee—David Choate. Gave report on Pacific Regional Convention. Went to Las Vegas. Trustee at Large—Leon Mason. Not present.
Office Manager/Paid Director – Patty Flanagan. Written report submitted. Additionally:
- We still have a $29,000 shortfall as of May 10. A balanced budget has been created.
Is working with Convention Committee and getting bills paid.
- The office now has DSL service.
- Accounts receivables are up because we bought books. Books to United Kingdom went out USPS, have still not arrived.
- There are still problems with Canada orders, there is always something missing, Office manager is checking into a customs broker. Patty would like to include the duty charge onto the invoices.
Committee Reports
Web Committee—Kevin. Is moving to a new server, will be in place by next meeting.
New Business Conference Referrals:
4. Motion to refer to Finance Committee that a policy be created for fiscal budgets regarding income projections and assumptions. Elizabeth/Robin. Motion carries.
5. Motion to refer to Convention Committee to reevaluate comp, room usage. Elizabeth/Robin. Motion carries.
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6. Motion to refer to Structure & Bylaws Committee and Finance Committee that all committee requests for line items exceeding $2,000 must be the subject of a separate motion. Convention and Conference Committees excluded. Kevin/Mark. Motion fails 3/4.
7. Motion to suspend the rules to extend time. David/Patty. Motion carries.
8. Motion to extend the time of the meeting to 10:30 to conclude new business. David/Meredith.
Motion carries.
9. Motion to close/limit debate on motion #6. Robin/Mark. Motion carries. Robin/Mark.
Motion #6 carries.
10. Motion to refer to Finance Committee to add to budgeting instructions to committees a request that unusually large expenses be made subject of a separate motion. Patty/Kevin. Motion carries.
Nominations for World Service Office Board Vice Chair: Elizabeth Saldebar.
11. Motion to close nominations. Robin/David. Motion carries.
Elizabeth Saldebar was elected World Service Office Board Vice Chair.
12. Motion to suspend the rules to extend time. Mark/Elizabeth. Motion carries.
13. Motion to extend the time of the meeting to conclude new business. Mark/Patty. Motion carries.
Fundraising Ideas:
- Have areas pledge money, $1 per meeting per week, worldwide.
- Put names on blocks in WSO offices. Buy a brick.
- Letter to all members soliciting funds and office wish list items.
- CA stickers Jewelry
- 7th tradition at convention in locked box (refer to convention committee)
- Sell water with CA Logo at conference
- World Service can, similar to H&i can for collection
14. Motion to refer to Literature, Chips and Formats Committee to update and distribute the 70/30 pamphlet. Kevin/Meredith. Motion carries.
Old Business
Trademark issue. Meredith will get information by next meeting.
15. Motion to return trademark issue back into old business until next regular scheduled World Service Office Board meeting. Robin/Kevin. Motion carries.
16. Motion to accept Patty’s projected budget estimate. Patty/Meredith.
17. Motion to call the question. Kevin/Meredith. Motion carries.
18. Motion #16 carries.
19. Motion to adjourn. Mark/Elizabeth.
Next meeting is June 14, 2001 at 7:30 pm.
Motion to adjourn 11:35. Robin/Joy.
Respectfully submitted,
Robin Chase
CAWSO Secretary
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