Minutes of the Meeting of CA World Service Office Board of Directors
March 13, 2014
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:15pm by Chair, Richard L.
II. Tradition 3 – Read by Johnny B.
III. Concept 3 – Read by Ira L.
IV. Birthdays – Johnny B. 22 years
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Susan D. (Vice-Chair/Secretary), Linda F. (DOO), Phyllis C. (Secretary), Laurie R (Treasurer), Morgan T. (DAL), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant), Bob C. (DAL – absent with prior notification)
VI. Guests Present: David B. CAWS 2014- Chair, Jay H, John B, Frank P, Duane M- Trustee, Earl H. CAWS 2015-Chair
VII. Chair Announcement – Chair wanted to Thank all for attending the CAWS drawing. Tom P. won raffle.
VIII. Approval of the minutes of the prior meeting
A. Linda F. motions to table the minutes from February 15, 2014. Seconded by Laurie R.
IX. Seventh Tradition- John B? Donated $100 from Men’s Group
X. Guest Reports:
A. David B. Report submitted and discussed. Boat cruise, min. 60, max.100, contract signed and sent in, deposit sent. Issues with Hyatt 800 number when calling for reservations. CAWS sent a Letter to Mayor of Long Beach regarding upcoming convention. Discussions, regarding the recording with theme and logo on CD cover. David looking for ideals on how CAWS can make money on CD’s without violating traditions.
B. Earl H. Chair CAWS 2015- Report submitted and discussed. Next call March 24 and Houston has raised $500 with no seed money
C. John B. Questions with WSO 800#, he took a look at it and has it working, but suggested we need to get a system upgrade. KJ is asking each trustee to have their area check 800# to see if working.
D. Frank P. Bob L. called about 800# and web site.
E. Duane M. No report
XI. Online Business: News Gram approval
A. Linda F. motions to ratify the motion to approve online business. 2nd by Morgan, motion passes unanimously.
I. Old Business
A. WSOB Director Openings – We have 1 applications submitted.
B. Financial reports updates – none
C. C.A. Trademark Challenge- Scotland (Ira) – (this item is staying on to ensure it is not dropped, but legal matters are being handled by WSBT) – Nothing new
D. Leach vs. CAWSO et.al. – Nothing new
E. CA.ORG website Current and New (Linda and Richard) –
1. Current- Still going link by link, item by item.
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2. New – Good subcommittee’s trustees, going through all the literature to be current. Presenting a PowerPoint of what we need on each link, trustees will also have a link for them to view. Want to make sure all is current and accurate.
F. European Fulfillment Center (KJ) No update
G. Meditation Book Status
1. Mediation book- format issues, trying to fine tune everything. Still working on it. No confirmed date until we get hard copy. Per our Chair we need to get a status of book or he wants the group to turn over book to board to get book and finish it, so we can get it out.
2. Ira wants to make a motion to have the meditation book turned over to the WSO.
3. KJ make a motion that Richard and Russell contacts the LCF chair to confirm the dead line of March 17 as they stated by LCF subcommittee chair to deliver meditation book in current format to WSO ASAP. 2nd by Laurie
H. Newcomer Booklet (Morgan) No update
I. IT Report (Linda) – all is going well
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II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. 285 Registered – Revenue $43,000
2. CR# 33 – $529.77 – Refund for food and Salsa dance. Linda motions to accept CR# 33 for $529.77, 2nd by KJ, motion passes unanimously.
3. CR# 34 – $2000.00 – for special events in budget. Linda motions to accept
CR #34, 2nd by Ira L. motion passes unanimously. 40 tickets have been sold of 60 minimal needed.
4. CR# 35 – $472.51 – Memorabilia in budget. Linda motions to accept CR #35,
2 nd by KJ, motion passes unanimously.
5. CR # 36 – $175.00 – Decorations in budget. Linda motions to accept CR# 36,
2 nd by KJ, motion passes unanimously.
6. CR # 37- $750.00 – Decorations backdrop in budget, Linda motions to accept CR#37and they can spend up to $750, 2nd by Ira, motion passes unanimously.
7. KJ offers to help decorations is seeing if she might have a local vendor who may help get backdrops a little cheaper, will follow up with Decorations chair.
8. Delegate mailing going out next week. Unity Luncheon, Susan sent email to confirm $15 cost and get food selection and flyer out for mailing.
B. Chair – Richard L. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Susan D. – Submitted verbal report (see committee and ad-hoc reports) Holland Book- No update, continues to work on ad- hoc
D. Treasurer – Laurie R. – Submitted written & verbal report (see committee and ad-hoc reports)
E. Secretary – Phyllis C.- No report
F. Director at Large – Bob C. – Absent with prior notification
G. Director at Large – Morgan T. – No Report
H. Director at Large – Open
III.Trustee Reports
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A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports) Book process also noted in KJ minutes
B. WS Trustee – Ira L. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Ira L. will not be at the next board meeting
C. Duane M – Trustee- No report
IV. Ad-Hoc Committee Reports
1. FinFun – No Report
B. Translations – Susan D.
1. Nothing New, still waiting on sign off on everything
V. Committee Reports – New committee assignments as follows
A. Finance: Linda F., Laurie R. & Bob C. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F. & Richard L. (Ira L.) – Nothing New
E. Unity: Phyllis C. (Kathy Jo R.) – 3 bids submitted for Unity Luncheon, Susan motion to approve to the Unity Committee, Unity luncheon will be provided by Rise & Shine.
2nd by Ira. (3 sandwich options and 2 salads and cost include delivery).
F. Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Phyllis C. – Nothing New
H. Public Information: Morgan T. (Ira L.) – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F. – Nothing New
VI. CAWS 2014 – Linda F.
A. Registrants: 285
B. KJ motions to approve letter for 2014 Conventions 30th CAWSC to elected official. 2nd by Ira. Motion passes unanimously. With friendly amendment with corrections to SoBrave.
C. KJ motions to accept Special event flyer with corrections. 2nd by Susan, motion passes unanimously.
VII. CAWS 2015 – CR# 001- $2865.50 Memorabilia in budget. Linda motions to accept CR # 001for up to $2900.00, 2nd by Ira motion passes unanimously
VIII. CAWS 2016 – Linda F. – Laurie is giving petty cash for 2016 pre-convention fund raiser.
IX. CAWS 2017 – Linda F. – Nothing New
X. New Business
A. Canadian Logo that is Bilingual
B. News Gram change- Snapshot of financials was deleted, looking for something better for that area? WSO Corner?
I. Next meeting: Saturday, March 29, 2014 @ 9 AM
II. 11:50pm Motion to Adjourn made by Phyllis C. Seconded by Kathy Jo R. Passed unanimously.
III. Meeting closed at 11:50pm by Chair, Richard L., with the “we” version of the Serenity Prayer.
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