Minutes of the Meeting of
CA World Service Office Board of Directors
March 27, 2008
I. Opening. Meeting called to order with the Serenity Prayer at 7:00pm by Chair, John B.
II. Tradition 9 read byKathy Jo R. Brief discussion ensued
III. Concept 9 read by Willie B. Brief discussion ensued.
IV. Birthdays—Patty F. (18 years), John B. (16 years) followed by spontaneous singing.
V. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), Tom P (WSOB Treasurer), KathyJo R. (WSOB Vice Chair) , Earl H. (WSO Trustee), Hayward H. (WS Trustee), Willie B. (Director at Large), Richard L. (Director at Large), Patty F. (RD&PD), Taffy W., (WSO Manager). A quorum is established.
B. Board Members Absent: Teresa N. (WSOB Secretary).
VI. Guests Present: none.
VII. Approval of the previous meeting’s minutes-.
VIII. On-Line Business-none.
IX. Old Business
A. E-mail solutions discussed, possibly an e-mail program to manage communications with members. Service providers, on-line, identified…discussion very preliminary. Clarity gained on issue as Patty discussed with maker of referral, motivation for referral-Can World Service Office serve fellowship by ‘blasting’ information e-mails notifying various membership groups of activities?-proposal to follow for presentation to conference.
X. Office Report – Taffy submitted written and verbal report.
A. Staffing
1. Taffy –met on Saturday with Oliver, meeting scheduled with Oliver, Taffy and Rocco first Saturday in April.
B. Equipment
1. Began pricing Shipping solutions. Bids pending from Pitney, Bowes & Neopost. Taffy termed interest as very high
C. Projects Pending
1. Conference committee. Motion to approve conference committee spending of $540, for tee shirts, amount to come from ‘secretary travel’ line-item in budget made by Taffy and seconded by Patty. Friendly amendment to have tee-shirts ‘pre-sale only’ made and accepted.
2. Delegate mailing going out.
3. UPS— deposit negotiation still in process.
4. Mandatory Volunteer Center Orientation 3/28—Taffy and Tony will attend.
5. HFC II, (book printing), staging and warehousing process being negotiated and planned. Fulfillment center Accurate in Indiana ideally to handle east of Mississippi and WSO office-west.
XI. RD&PD Report – Patty submitted verbal report.
A. CAWS 2008-Interacting daily. Presented draft of staging plan. Auction items approved by WSOB will be communicated to 2008 spending committee.
B. Printing HFC I French Canadian. Proof complete and printing should be complete and here in two to three weeks.
C. Motion made by Patty to transfer $11,000 from savings/MM to operations, pending trustee approval. Seconded by Kathy Jo. Patty spoke to her motion by submitting schedule
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showing past year’s transfer activity and by referencing time of year and need to pay current bills and payroll. Passed unanimously.
XII. Treasurer’s report-no report submitted.
XIII. Director Reports
A. Chair—John B. went to CA meeting in New York City. Encouraging and ‘at-home’ experience.
B. Vice Chair—KJ submitted written and verbal report.
1. By-laws project – in progress, discussion about majority action, revisions scheduled for completion in order to present to conference.
2. Reprint policy – sent to Carl – Hayward will send to Board for review.
3. Auction items inventory submitted.
C. Secretary—No report submitted.
Director at Large– Willie B. Presented thoughts with respect to planning special events for conventions based on surveys completed by Area hosting next convention.
D. Director at Large—Richard L.—question regarding D & O insurance.
XIV. Trustee Reports
A. WSO Trustee––Earl H. submitted written and verbal report.
B. WS Trustee––Hayward H. submitted verbal report. Yahoo group e-mail issues are being addressed. Lease on office-negotiations progressing.
XV. Seventh Tradition taken
XVI. Committee Reports
A. Finance: Tom, Earl—nothing
B. Structure & Bylaws: John—nothing
C. Convention: KJ, Patty—nothing
D. Conference: Hayward—Kick off meal to be at $24..
E. Unity: Willie—nothing
F. Literature, Chips & Formats: Teresa—nothing.
G. Hospitals & Institutions: Hayward—nothing
H. Public Information: Willie, Richard—nothing.
I. I.T.: KJ—nothing
J. Archives: Patty—nothing
XVII. CAWS 2008, Salt Lake City
XVIII. CAWS 2009, Denver
Motion made to suspend rules and extend meeting-10:00pm.
Registration form received today, however financial backup not sufficient for decision.
XIX. CAWS 2010, Milwaukee
A. Nothing new.
XX. CAWS 2011, Arizona
A. Nothing new.
XXI. New Business
A. Next meetings—Next meetings to be April 10 and April 24, 2008.
B. E-mail server cost-currently-$780 per year (Mailstreet)…based on info available we are currently exceeding budget. ****Move to Old Business*****
C. Taffy and Patty in planning on implementation of CA Help Desk. John and Mike to be included in process.
XXII. Motion to Adjourn made by Willie at 10: 38pm. Seconded by KJ. Vote taken. Passed unanimously.
XXIII. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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