Minutes of the Meeting of CA World Service Office Board of Directors
March 25, 2010
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:00pm by Chair, Tom P.
II. Tradition 4 read by Barry J. Brief discussion ensued.
III. WSM pp. 49 read by
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J.(WSOB Treasurer), Teresa N. (WSOB Secretary), Willie B. (WSO Trustee), Richard S. (WS Trustee ), Yvette H. (Director at Large), Elizabeth S. (Director at Large), Yvette L. (DOO). A quorum is established.
B. Board Members Absent: Richard L. (WSOB Vice Chair ).
VI. Guests Present: Stacey (Las Vegas); Russ (CAUK)
VII. Approval of the previous meeting’s minutes—March 11, 2010
A. Motion made by Willie B. to table the approval of the minutes. Seconded by Yvette H. Passed. Each director should go through the minutes and add what they can remember from their own report/section.
VIII. On-Line Business—Discussion of on-linr procedures. Teresa will make revisions and send on-line to group for ratification.
IX. Old Business
A. Referrals—carry over to next meeting.
B. WSOB Director Openings/DAL Ratification—No openings currently but always seeking resumes. Willie: would like to continue to pursue possibility of an international director. Discussion of the total number of directors allowed on the Board per WSM.
C. CA.ORG in Spanish — HelpDesk—
D. Bank Consolidation of Accounts Status—Willie: recommend that the bank account be opened ASAP. Barry: contacted HSBC to discuss international banking. HSBC will facilitate a limited number of international wire transfers for free.
E. Office Lease-outstanding –we need to get out books to the new location ASAP. Willie: receiving emails & phone calls from around the world from members stating there have been communication issues. Yvette H.: worked with Access and AT&T to resolve the issues. Seems to be resolved.
F. IT person—Willie should put a call out o the Fellowship.
G. Mail Street/Network Solution—Yvette will continue to work on this with Richard S.
H. Translations-glossary template (see translation policies). Sub-committee formed. Russell from CAUK will join the group.
X. GUEST REPORTS—Russ (CAUK) will report under PI committee.
XI. 8:00pm Break
XII.Meetings called back to order at 8:14pm
XIII.Office Director Reports
A. DOO Report – Yvette L. submitted verbal & written report.
1. Meeing-in-a-Pocket: received call from Trevor to remove inventory due to “How It Works”. Discussion ensued—we can use up our inventories of items with How It Works in the U.S. This is a valuable item to many members.
2. Walk-ins: With consideration to our smaller staff, we request that appointments be made ahead of time for WSO tours.
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3. Previous office space deposit: contacted the previous landlord for the return of our deposit and he stated he apologized for not contacting us, the owners were out of the country, that he’d contact us when a check was ready. I stated that we need to discuss the deductions, he then stated he’d give me a call by Monday, 3/29/10.
4.Delegate Mailings: received so far: WSBT minutes & business.
5. Announcement of the Office move has been prepared for Trustees to forward to the Fellowship.
6. Yvette H. made motion to approve the spending request for CAWS 2010 in the amount of $5,676.22. Seconded by Elizabeth S. Passed unanimously.
7. Yvette H. made motion to approve the check request for CAWS 2010 – Memorabilia in the amount of $700.88 payable to Culver Enterprises, Inc. for BB covers. Seconded by Elizabeth S. Passed unanimously.
8. Yvette H. made motion to approve the check request for CAWS 2010-Memorabilia in the amount of $992.04 payable to Arakawa Co. for CA logo blankets. Seconded by Teresa N. Passed unanimously.
9. Yvette H. made motion to approve the check request for CAWS 2010 – Memorabilia in the amount of $250.00 payable to Creative Fire and Pottery Studio for mugs with CA logo. Seconded by Elizabeth S. Passed unanimously.
10. Yvette H. made motion to approve the spending request for CAWS 2010 in the amount of $371.11 payable to Queensboro Shirt Co. for the purchase attaché bags, golf towels, and the check request in he same amount payable to Queensboro Shirt Co. Seconded by Elizabeth S. Passed.
11. Yvette H. made motion to approve the spending request for CAWS 2010 in the amount of $460.00 for Studio S for the purchase of necklaces and bookmarks, and a check request in the same amount payable to Studio S. Seconded by Elizabeth S. Passed unanimously.
12. Yvette H. made motion to approve the Spending Request for CAWS 2011 for Registration flyers, postcards, magnets, newsletters in an amount not to exceed $1,200.00. Seconded by Yvette L. Passed unanimously.
13. Yvette H. made motion to approve a Check Request for CAWS 2011 in the amount of $998.66 payable to Team Shop Premiums. The spending request approved at the 02/11/10 Board meeting. Seconded by Elizabeth S. Passed unanimously.
14. CAWS 2011—is a contract required for the water park? Yvette, Tom and Richard S. will look into further.
XIV. Break at 9:10pm
XV. Meeting called back to order at 9:20pm XVI. Director Reports
A. Chair—Tom P. submitted written and verbal report.
1. Registration 2010—purchased laptops for use a registration, to be kept at the WSO.
B. Vice Chair—Richard L.—no report—absent.
C. Treasurer—Barry J. submitted written and verbal report.
1. In the P&L Budget vs Actual ending Jan 2010, some of my concerns are the loss of income based on the lack of sales of books and maybe a consideration to lower the sale price of the books to be more in line with the economy and competitive books of like nature and more affordable around the world.
2. HOWEVER the 7th tradition is up by 20%.
3. Waiting for a budget from the 2012UK people
4. P&L and Balance Sheet submitted and uploaded to the Yahoo Group.
D. Secretary—Teresa N. submitted written and verbal report.
1. WSOB Contact List—will have this completed by next meeting.
2. Yahoo Group—still organizing–will work on organizing & filing the minutes & reports from the last two meetings.
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3. Conference Committee—Attended S&B phone conference call on Sunday, Feb 21.
4. Attended regional on Saturday, Feb 20.
5. Many thanks to Richard L. for taking minutes in my absence.
E. Director at Large—Yvette L. –no report.
F. Director at Large—Elizabeth S. submitted verbal report.
1.Resigned from all other area/delegate commitments.
2. Very excited for Milwaukee.
XVII. Trustee Reports
A. WSO Trustee—Willie B.—submitted written and verbal report
1. Attended several Area events for Celebrate Around the World.
2. Plan to attend the SGPVCA Convention in Las Vegas this weekend.
3. Looking at ways to support the office in transition.
4. DRPD position—when the position was suspended, it was determined that we would re-visit the issue after 6 months. We might want to start talking about this.
5. Richard S.: Where are we in regards to the issue re: starter kits? Willie: I believe that World should not be bearing the cost of starter kits for new meetings in established areas. Richard S: I have not found this documented anywhere. Elizabeth: perhaps we should take some of these types of newer policies and craft referrals so that it can get into the WSM.
XVIII.Willie made motion to extend the meeting past the normal time to close. Seconded by Barry J XIX.. Trustee Reports Cont…
A. TAL (standing in as WS Trustee)–Richard S.–submitted verbal report.
1. Due to computer issues, there is no written report.
2. Attended a conference committee phone conference call.
3. Drug Court—waiting to get details from Yvette re: our spot/location on the floor.
4. 2012 contract—uploaded to the Yahoo Group.
5. Will be traveling 15th-27th of April.
XX. Committee Reports
A. Finance: Tom & Barry— nothing.
B. Structure & Bylaws: Teresa— working toward SR-14
C. Convention: Yvette H.—nothing.
D. Conference: Yvette L.—already addressed.
E. Unity: Willie & Yvette H.—Will be bringing a spending request for chairs for handicapped/disabled.
F. Literature, Chips & Formats: Tom—Waiting on the typeset for HFCII.
G. Hospitals & Institutions: — the guidelines on-line need to be updated—How it Works needs to be removed & the newest revision needs to be updated. Willie will contact Randy.
H. Public Information: Richard L. —Tom: there are needs for PI at 2010 Convention—space & computers. Tom & Russ will bring theirs for PI use. Russ (CAUK): PI missed the SR-14 deadline. The committee would like to know if they can bring their items to the conference floor without SR-14. Willie: recommend trying to get it done so it can go out to the Fellowship.
I. I.T.: Richard S.—Holland has made changes to their website.
J. Archives: Willie—there are archives that have not yet been collected. Will talk with Randy to see if we can start gathering some of that.
XXI. CAWS 2010, Milwaukee
A. Recording Cont
XXII. CAWS 2011, Arizona—already addressed.
XXIII. CAWS 2012, UK—already addressed.
XXIV. New Business—
A. Bank Consolidation of Accounts Status—Richard S. made motion that Tom, Barry & Willie go to HSBC and open an account with the amount of $100. Seconded by Willie. Passed.
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B. Directors going to Milwaukee. Willie made motion that we send the WSOB directors to Milwaukee. Seconded by Barry. Willie makes motion to table to next meeting. Seconded by Yvette H.
XXV. Next meetings: April 8 and April 22.
XXVI. Motion to Adjourn made by Yvette H. Seconded by Barry J. Passed unanimously.
XXVII. Meeting closed at 11:00pm by Chair Tom P. with the “we” version of the Serenity Prayer.
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