Mar 23 – 25, 2001 – WSBT Quarterly Meeting Minutes

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CA WORLD SERVICE BOARD OF TRUSTEES

APPROVED

REGULAR QUARTERLY MEETING

MINUTES

March 23-25, 2001

APPROVED

Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.)

End of Cover page

The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 7:30 p.m. on Friday, March 23, 2001.

  1. Quiet Time & Serenity Prayer
  2. Roll Call

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large II
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Terri Knight – Atlantic South Regional Trustee
ABSENT – Leon Mason, Trustee at Large I

  1. Reading of the 12 Traditions
  2. Personal Sharing was done.
  3. Review minutes of December 2000 WSBT meeting – tabled
  4. Reviewed Agenda
  5. Submitted Trustee reports for review

WSBT OFFICER REPORTS

  1. Chairperson – Meredith – Nothing to report.
  2. Vice Chair – Spencer – Nothing to report.
  3. Corresponding Secretary – Leon, absent.

TRUSTEE REGIONAL REPORTS

  1. Atlantic North Trustee – Amy –  See attached report.
  2. Atlantic South Trustee – Teri – See attached report.
  3. Midwest Trustee – Spencer – See attached report.

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  1. Pacific North Trustee – Heidi – See attached report.
  2. Pacific South Trustee – David – See attached report.
  3. Southwest Trustee – Hal – See attached report.
  4. Trustee at Larae – Jahi – See attached report.
  5. World Service Trustee – Meredith – See attached report.

Set time for next meeting for Saturday, March 24, 2001.

MOTION PASSED to adjourn at 10:15 p.m.

Close with Serenity Prayer

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Saturday, March 24, 2001

The regular quarterly meeting of the CA World Service Board of Trustees was called to order at 9:30 a.m. at the Sheraton Four Points Hotel.

  1. Quiet Time and Serenity Prayer

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large II
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Terri Knight – Atlantic South Regional Trustee
ABSENT – Leon Mason, Trustee at Large I

  1. Reading of the 12 Traditions
  2. Read and discuss Tradition 6
  3. Read and discuss Tradition 7
  4. Read and discuss Concept 10
  5. Read and discuss Concept 11

TRUSTEE COMMITTEE REPORTS

1. Conference Committee – Heidi and Meredith – No report.

2. Trustee Election Committee– Amy, Jahi and Hal

Committee plans on improving process. Hope to have something approved by Conference. Have 3 openings: WSO Trustee; WS Trustee; and Atlantic South Trustee. Would like to interview all at Conference except Atlantic South.

3. Finance Committee – Heidi, Leon and Meredith

Leon and Heidi have been getting bank statements since January. Financial reports remain difficult to read. Finance Committee is working on simpler, easier-to-understand reports.

4. Legal Committee – Amy and Spencer

Tony Drake has contacted all the people in the 1999 slide show and they have agreed to sign releases. Need to identify music owner(s) and obtain release/authorization to use.

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5. Negotiation Committee – Nothing to report.

6. Newsgram Committee – Teri. Jahi and Hal

Regional Newsgram contacts should solicit articles in their areas.

7. Orientation Committee – Amy, Teri and Jahi

The Committee is working on something inclusive, in writing, to be given to new Trustees.

8. Long-Term Planning Committee – Jahi, David and Leon

The Committee has not received anything from Walter regarding what was done in the past. Meredith will call Walter. If she is not able to get anything from Walter, the process will have to start over.

OFFICER REPORTS

1 Chair – Meredith – Everyone is doing a great job.

  1. Vice Chair – Spencer – Nothing to report.
  1. Secretary – Not present.

TRUSTEE CONFERENCE COMMITTEE REPORTS

  1. Conference Committee– Meredith

The Committee is really strong; it is nice to have Scott on board. The Committee is now working on the 2001 Conference; registration and proxy forms just went out in the delegate mailing; asked the regional trustees to remind delegates to get registration forms in. Chair is planning on upholding Standing Rule 14. Get the word out to delegates. Asked each Trustee to contact the chair of the committee they sit on, as well as regional delegates, and let them know. The Committee is looking for a new co-coordinator; previous one moved. Next conference call scheduled for April 11, 2001.

  1. PI Committee – Teri No report.
  2. H & I Committee – Jahi

Have been in contact with Committee Chair, who does a lot of work for the Committee during the year. Chair sent Jahi a report of addresses of members on the Committee. The biggest question/item being looked at, is the video. Had several conversations with the Chair, and with sub-committee members, as well as with the man who did the Milwaukee slide show. Looking at getting proposal. All proposals so far are about the same dollar amount. Committee is looking to come in under budget; unable to do so as yet. Approval process for audio video: Committee is aware that Trustee approval is needed.

  1. Convention Committee – Hal – Convention guidelines have been approved.

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  1. Unity Committee– Spencer

The committee is not working on anything; they have done the 4 Newsgram articles.

  1. Structures and Bylaws Committee – David

The new manual went in the mailing. Staying in contact with Karen.

  1. Finance Committee – Heidi

Spoke to Phil Laundau and there are no outstanding issues from Finance Committee. Heidi has talked with Phil about providing a one-page short summary of the financial reports. And, having budget addressed at the Conference in a way that is easier to understand.

  1. Internet Committee – Leon – No report.
  1. LCF Committee – Amy

Committee has been pretty active, especially Storybook Committee. The deadline for new stories is June 1. Have received 13 to 15 stories. Sub-committee is working and moving along well.

  1. 2001 Convention Report – Amv

Staffing is going very well. Information/Host Chair resigned. CAWS 2001 is the first convention to have a website. A new position of MIS Chair may be proposed at Conference Committee.

  1. 2002 Convention Report – Hedi – See attached report.
  1. 2003 Convention Report – Spencer

There are 5 resumes which still need to be approved. First meeting: Thursday, March 29, 2001.

  1. Long-Term Planning Committee – David, Jahi and Leon Tabled until next quarterly meeting.

WSO MANAGER and WSBT Meeting

Patty the Office Manager introduced the World Service Office staff.

Literature

“There is a solution” The piece “we can recover” was compiled from Hope, Faith & Courage, committee decided not to look at it; floor came back and committee changed mind as result. Conference decision was that every line had been approved, so it was cut and pasted into new pieces. There were minor changes (plural vs. singular, he/she changed to we, etc.) It was voted on floor and passed. Karen e-mailing section from conference notes authorizing this.

Starter Kits

Patty discussed how starter kits are sent to the various Delegates. She explained, it’s a judgment call based on looking at a national map. If there are no Delegate in the local area, the Office picks the closest delegate to the new meeting location. The decision is based on proximity, not necessarily same State. If the Trustee want them sent to specific States, regardless of where the nearest State delegate is, they have only to ask. It is up to the receiving Delegates or Trustees to contact WSO to change to closer delegates. Washington State

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is concerned that alt these new kits are being sent to Oregon; request that Washington Delegates receive kits directly.

Newsgram

Teri, Jahi and Hal are new Newsgram committee members, working with Kevin. Those Trustees should receive copies of the Newsgram. Steve suggested recording or taking notes on the Tradition and Concept discussions and submit for publication in Newsgram.

Conference Committee money expenditure

Patty explained process by which budgeted money is distributed to committees. Whenever anyone has a project they want done, they must get 3 quotes. The quotes and request for payment is submitted to spending committee for approval.

Structure & Bylaws

Reimbursement page is missing from the new World Service Manual. WSO will send amended page including reimbursement guidelines. It will be include with upcoming April 15th mailing, however, the sign-off still missing.

Patty’s financial presentation

Presented profit & loss budget vs. actual by region.

Major expenses by WSO were required in order to bring office up to speed. The office spent $31,000 to increase inventory by 60%. In the past, insufficient inventory was maintained and back-orders were a common complaint

Sales have decreased virtually every month since September 2000. This is the reason for budget cuts. WSO is under its projected chip sales by $100,000.

Due to the insufficient cash flow and loss of chip sales, at this time, budgets are being decreased for ail Trustees. Expenses must be reduced. All expenses including Committee expenses must be pre-approved to verify cash availability. Call Patty at WSO.

Whenever a call can serve the purpose over a trip, make the call. This should not be just because of current budget crisis, but a mind-set going forward, even in times of prosperity.

The WSO is asking Trustees to limit all expenses, including phone calls. Try to increase usage of e-mails. If delegates don’t have e-mail, ask if someone in area has e-mail that it can be sent to. However, if phone calls are necessary, each Trustee and Board Members must use calling card in order to accurately track expenses.

If calls are not made on card, expense won’t get recorded for future budgeting purposes.

Office board meetings are on 2nd & 4th Thursdays. Submit financial requests before that so they may promptly addressed.

Jahi asked if he could see full balance sheet, not just own region’s expenses. Steve explained that WSO board is working on simple financial reporting and plan to have a one-page summary by convention time.

If a Trustee or any member wishes to donate their reimbursements for expenses, they still have to turn in an expense request, get reimbursed, and in turn write a check for the amount to WSO. This is to maintain accurate record keeping.

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Regional Trustees remind your meetings they can make donations directly to the WSO and their meeting name will be printed in Newsgram.

WSO looking into fundraising for its expenses.

OLD BUSINESS

  1. Referral #066 – Awaiting releases from people appearing in and music used in video presentation.

Jahi suggested contacting ASCAP or BMI for blanket release for non-profits. Jahi said he would check into that.

  1. Referral #1145 – That delegate members of the Trustee Election Committee not serve as committee chairs and vice versa. (In a busy year like this, having a committee chair absent for extended periods can cripple a committee. Especially because, by implicaton, the trustee on the committee will also be absent

No action taken: We believe that whether or not a member of the Trustee Election Committee can also serve as a committee chair, is up to that committee.

  1. Referral #1274 – A dear definition of guidelines by which we can print and/or reprint submissions to free, local area California newsletters. Specifically addressing a tradition v’roation and/or copyright infringements. (This referral is a clarification, as requested, in previously submitted Referral #1115.)

To be addressed in New Business.

  1. Referral # 1309 – During this conference, many items were presented to the delegates for review. Due to the amount of committee work done at this conference, I had absolutely no time to look over the material before it was presented to the floor. This conference also endured many tong debates where committees finished their work on the floor. All this would not have happened had Sanding Rule #14 been observed. I am asking that all World Service Conference Committees adhere to this Sanding Rule

See Old Business, Item 22.

  1. Referral #1310 – Add a definition regarding delegate representation in the description of World Service Delegate Duties, World Service Manual, Page 2.12. Suggested language: “Delegates provide representation and serve as the trusted servants at the World Service Conference for the group from which they are elected, despite all other groups and/or areas in which they participate.

No action taken. This is already covered under Point 8 in the Delegate’s Description, Page 2.12, in the World Service Manual, and by the Spirit of Concept Three, Pages 13 and 14, on “Right of Decision.”

  1. Referral #1319 – To read the 12 Traditions before each new day’s business; in exchange, eliminate one smoke break to better serve the business at hard. Please consider our responsibilities at this Conference.

Refer to Conference Committee.

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  1. Referral #1351 – Please plan to have your own Committee/Board have its own support staff at the Conference, in terms of secretarial and copying needs.

Refer to Conference Committee for consideration as to how Trustees can get secretarial support at the Conference.

  1. Referral #1352 – Please advise and work with Conference Committee around meeting space needs and times for the Trustee selection process well in advance of the Conference, so that these needs can properly be accommodated. Also, please let us know- in advance—the rooming needs of the delegates who must arrive on Tuesday so that this can be accounted for as well. Please set up procedures to resolve all of this, which will work each year hereafter.

No action taken; an established procedure is currently in place.

  1. Referral #1366 – Please refer to all above that, whenever speaking of time sober, to say”dean and sober” not”dean time.”

No action taken. This fellowship does not dictate how any individual refers to their sobriety time.

  1. Referral #1370 – That the Trustee assigned to a World Service Conference Committee serve in an advisory capacity only.

No action taken. The only interest of the Trustees is to serve the best interest of our fellowship. We cannot serve the fellowship to the best of our abilities without participating, as covered under Concept Four, Right of Participation.

  1. Referral #1475 – Suggestion to solicit members of the fellowship to submit original compositions fora CA dosing prayer, with ail submitted compositions to be brought to the appropriate inference Committees for review and consideration.

Referred to LCF Committee.

  1. Referral #1252 – To allow a budget extension for Trustees responsible to Canada and the UK to spend specific time in Canada and the UK to address their international concerns. Trustee budget issue.

No action taken. Already addressed in 2000 budget.

  1. Referral #1115 – A clear definition of guidelines by which we can print submissions to free, local recovery newspapers.

To be addressed in New Business.

  1. Referral #1149 – Address in the Manual, under the use of the CA logo, to eliminate the altering and combining ofthe logo in any way.

To be addressed in New Business.

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15. Relationship with CAWS Host City, WSBT and WSO – Leave on Old Business in order to maintain vigilance.

16. Standardized Regional Trustee Reports – Teri submitted form for review.

17. Trustee Section in Delegate Notebook – Referred to Orientation Committee; Jahi and Amy to draft.

18. Non-Addict Director for WSOB – Andy Remove from agenda.

19. Former Trustee Letter – Amy – In process. Letter is done and approved. Amy will start sending letter as soon as she receives current addresses.

20. TAL Guidelines – Hal, Jahi, Leon and Heidi – Heidi will contact past TALs to ask for job description input. Leave on Old Business.

21. Guatemala – David – Done. Letter has been written, explaining why a Trustee will not be travailing to Guatemala.

22. Standing Rule #14 – Jahi – Discussion regarding the meaning of the phrase “proposed materials” and the need to clarify the meaning.

Motion: Refer to Structure and Bylaws Committee the following change to Standing Rule #14 in the Manual:

“Proposed materials of more than 250 words which are to be voted on by the World Service Conference, must be received by the World Service Office at least 90 days prior to the World Service Conference so that all delegates can receive and review the material at least 60 days prior to the Conference”.

This would require a 2/3 majority vote on the conference floor, since it changes a standing rule.

23. On-Line Representation – Leon – Leave on Old Business.

24. Region for On-Line Groups – Amy and Leon – Currently in Pacific South Region. Does not fit into geographic definition. Leave on Old Business.

25. Special Interest Groups – Amy and Hal – Table until next Quarterly Meeting.

26. Trustee Election Committee Guidelines for Conference Approval – Jahi and Amy Read by Heidi. – Amy will e-mail text to Trustees for better comprehension, with discussion to take place  at next Quarterly Meeting. Tabled until next Quarterly Meeting.

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27. Closed Service Meetings – David – all general service meetings are open to members of the fellowship. Remove from agenda

28. Trustee Slate – Hal – Table for now

NEW BUSINESS

  1. Changing Trustee Responsibility for On-Line Service Area – David – Motion was made to transfer the duties of the OSA to the TALI. Motion carried

The meeting was adjourned at 11:15 p.m.

Close with Serenity Prayer.

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Sunday. March 25, 2001

The regular quarterly meeting of the CA World Service Board of Trustees was called to order at 9:25 a.m. at the Sheraton Four Points Hotel.

  1. Quiet Time and Serenity Prayer
  2. Roll Call

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech – Atlantic North Regional Trustee
Jahi Boseda – Trustee at Large II
David Choate – Pacific South Regional Trustee
Heidi Jonathan – Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Terri Knight – Atlantic South Regional Trustee
ABSENT – Leon Mason, Trustee at Large I

  1. Reading of the 12 Traditions
  2. August Minutes Corrections: Recording secretary to revise and e-mail to Trustees for approval at next Conference Call, April 29, 6pm PST.

5. MOTION to accept the December minutes as revised CARRIED UNANIMOUSLY.

NEW BUSINESS

2. Travel – Heidi – tabled.

3. Trustee Reimbursement Guidelines for Area Convention Attendance – Teri – Referred to sub­committee.

4. Post Card Confirmation – tabled.

5. Adoption of Logo for CAWS Events – Referred by WSOB Review of limitation on how CA logo is presented. Tabled. Meredith to seek legal counsel from trademark attorney regarding extent of usage flexibility while maintaining registration. Steve at WSO seeks direction from WSBT re: authorized logo usage. MOTION to authorize materials, as produced, for CAWS 2001 New York: MOTION CARRIED UNANIMOUSLY.

6. H&I Video Budget – Jahi will stay in contact with the H&I Committee and let them know that they need WSOB authorization before they spend any money. Leave on Old Business.

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  1. New Area Petition – Hal

Procedure is in placed for new areas. Areas, at present, are generally entire states. But, in future, due to CA growth, may need to divide states into separate areas.

  1. New York Bingo – Amy

Based upon law in New York and practice of not-for-profit corporations running one-time Bingo games, MOTION was made to authorize 2001 Convention to have its planned Bingo game.

Motion withdrawn because required WSOB approval was obtained; therefore, WSBT action moot.

  1. Atlantic South Regional issues (Trustee Slate) – Hal

One-yearTrustee on slate again next election is to be “included” in slate. Referred to Structure and Bylaws Committee.

MOTION: Due to the ambiguity of the World Service Manual by requirement that Atlantic South Region have only four candidates on its slate (page 2.17, Item 3), and the provision on Page 4.3, Section A (on bottom), that under these circumstances, the individual elected to fill the position shall be included in the slate for the next regular term, move to authorize the Atlantic South to have a full slate of four, plus the individual who filled the one-year term for the vacancy to be filled at the 2001 World Service Conference. MOTION CARRIED.

MOTION that Board of Trustees ask currently sitting Trustee to exclude herself from any interviews, deliberations or voting on TEC for Atlantic South Region. MOTION CARRIED.

CAWSBT Quarterly Meeting inventory.

MOTION to adjourn meeting at 2:10 p.m. CARRIED UNANIMOUSLY.

Respectfully submitted,

Janice Nelson

Stand-in Recording Secretary

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PACIFIC NORTH REGIONAL REPORT
MARCH 2001

ALASKA:

Delegates: Shirley Kakaruk  907-336-3635
Area Chair: Keiya LaPaul

There is 1 meeting in Anchorage and a possibility of one more starting up soon; there is no H&I. they have an area meeting that meets the first Thursday of the month. She is excited to be a part of the CA fellowship and looks forward to information from World, which she still has not received yet.

ALBERTA

Delegates:   Paulette Furoy, Roy Rowan,  Jennifer Scheible
Area Chair: Trevor Scheible

The Alberta area has 48 meetings, 9 H&I meetings and 2 districts. There are 21 meetings in Calgary and 23 meetings in Edmonton. There are 4 meetings in Lethbridge, which is not a district yet. They will have a convention in July 2001, in downtown Edmonton. They are considering bidding for one of the next PNRC meetings (probably in 2004 or 2005). The fellowship is strong and consistent. They are working on a new website. The Calgary district phone number has changed to: 403-568-8008. They are working on starting a “Service Workshop” for people in their area, to know how to be GSR’s and Secretaries, etc.

BRITISH COLUMBIA:

Delegates:  Kellie Federici   604-502-0216
Debbie Will  604-540-7442
Area Chair:  Larry Delani  604-931-5471

They currently have 12 meetings and 5 H&I meetings. Their H&I and PI are not active now, because the chair people have gone out. They will be asking for help at the Regional meeting from Area’s within our Region. The Area meeting is the 2nd Sunday of the month. The regional convention is going to be in Vancouver BC March 30, 31 and April 1 in Vancouver BC.

IDAHO:

Delegates: Mike Bailey 208-734-6166
Susan Tucker 208-333-8425
Alt.Del: Nancy & Brett 208-938-3411
Area Chair: Gene Goodfellow

There are two districts, Twin Falls and Boise.Twin Falls has 2 meetings and 1 H&I meeting. Boise has 6 meetings and is actively working on getting some H&I meetings there. They would be very supportive of Coeur d’Alene Idaho starting up. The Ut-aho event was able to send a donation to the CAWS 2002 convention.

NO. CALIFORNIA:

Delegates:   John Wishard  775-841-2722, Jean Ferretti  707-576-8073
Area Chair: Jean Ferretti    707-576-8073

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There are currently 49 meetings in Northern California, 9 districts, and 8 of, which are active in the area meetings. There are 23 H&I meetings. They have sent their first check to support the 2002 Portland WSC, each district is going to have a fundraiser for this convention.

OREGON/SW WASHINGTON:

Delegates: Frank Britton  503-281-2251, Rick Hoffman  360-576-5972
Area Chair:  Lynne Gibbons  503-281-1336

Oregon currently has 16 meetings and 14-16 H&I meetings. They have 2 districts; the Oregon district (with 14 meetings) and the SW Washington district (with 2 meetings). They are actively working on the 2002 World Service Convention and people of the area are excited to have the fellowship come to Oregon for the convention. The meetings are well attended, and people are getting clean and sober. The Area Service meeting is the 2nd Sunday of the month.

UTAH:

Delegates:Mike Evans801-556-1112, Terry Marsden 801-521-5397, Jerry Miller Jim801-973-8961

Area Chair:Brown 801-292-8773

Utah currently has 23 meetings, and 55 H&I meetings. Rockies VII is the first week in October this year, they will have fliers at the Regional meeting in Vancouver BC. They will be holding area elections soon. The Area Service meeting is the 2nd Sunday at 9:00 am, The Ut-aho event was able to send a donation to the CAWS 2002 convention.

WASHINGTON:

Delegates:  Greg Bennett   425-345-4115
Don Logan  360-714-8995
Cynthia Cronkite, Alt. delegate
Area Chair: Jeff Torgromson 425-513-1942

Washington has 3 districts, I of which is not active in area service. There are 36 meetings and 5 H&I meetings. The Seattle district is still not very active.

There are now 4 new meetings in Spokane Washington and 2 meetings Coeur d’Alene Idaho. They are growing fast, and are still working on getting together a district.

OTHER PACIFIC NORTH AREAS:

MONTANA:

Kristi Brown / 406-258-6020

I spoke with Kristi in March, and she would like to get a meeting started. She e-mailed WSO in . December, but never heard back. 1 told her I’d give the WSO her address, which I did on March 21,2001.

WYOMING:

Nothing to report.

Trips I have taken this quarter, Portland for the CAWS 2002 meeting and the Oregon Convention meeting.

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PACIFIC SOUTH TRUSTEE REPORT

MARCH 2001

CENTRAL CALIFORNIA AREA

Area Chair: John Kuehl (805)967-6103

Website is currently down.

14 regular meetings, H & I has 6 facilities, 15 panel nights, one jail meeting that will be ending soon (due to no other women with clearances). Fellowship has dwindled. They are going to have the “Spring Fling” event on Easter Sunday. They have area meetings on a regular basis and I will be attending one soon.

INLAND EMPIRE AREA

Area Chair: Lydia Russell (909) 688-8759

Web address: inlandempireca.org

19 regular meetings (seem to be holding steady). H & I has 5 facilities,

17 panel nights. Very strong area with some new meetings popping up in different cities for better C.A. coverage. They had a pancake breakfast that made enough money to send all their delegates to the conference. I recently attended their area meeting.

LOS ANGELES AREA

Area Chair: Lee Arter (323)654-9000 Web address: CA4LA.org

151 regular meetings. FI & I has 50 facilities, 189 panel nights, 6 institutions.

Los Angeles area is split up into five districts, I have attended two different district meetings so far, and most of the area meetings. The lead delegate is Deneen G. and she has been organizing delegate meetings, which are new and very good. Things are coming along nicely for the CALA Convention in Palm Springs in August.

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NEVADA/LAS VEGAS AREA

Area Chair: Michelle Jackson, e-mail; mjackson@lowestfare.com

Web address: www.pcghost.com/canv/ca-l.htm

6 regular meetings. H & I has 2 facilities, one hospital & one jail. They are having some trouble with GSR’s and committee chairpersons not attending the Area Meeting, and the Area Chair is working to resolve this issue. They have sent a representative to the Interarea meeting.

A new district is forming, and I have been invited to speak on April 29th.

ONLINE SERVICE AREA

Area Chair: Tony F. ivyqrape@sasquatch.com

Web address: qsrs@ca-online.org

This is a very unique area, with 4 online meetings, that are attended 24 hours a day, worldwide. The area meetings are transmitted by e-mail, and they happen around the clock, too.

Currently, they have appointed representation to the Interarea meetings, on a temporary basis, just to see if it’s really necessary to attend.

They send me a digest of their area meeting daily. Their current topics are their bylaws, and whether or not they need a separate P. 1. Chair.

ORANGE COUNTY AREA

Area Chair: George Carloss (714)532-2550

Web address: www.nativesun.com/occa

20 regular meetings, no report from H & I as of yet. Area meets regularly with good attendance, a nice balance of delegates, new and experienced. I recently attended this area meeting, and things are running smoothly.

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SAN DIEGO AREA

Area Chair: Mark Gillan (760)722-9568

Web address: casandiego.org

12 regular meetings, no report from H & I. Declining membership is a complaint. They have what sounds like a very fun event coming up this Saturday night. It’s called “C.A. Unplugged”, with musicians, dinner and a speaker meeting.

SAN FERNANDO VALLEY AREA

Area Chair: Barry Wilder (818)992-4564

Web address: www.sfvca.org

38 regular meetings. H & I has 23 panel meetings, one jail (seems to be holding steady). I have been in contact with a few of the trusted servants from this area; this is a very organized area with a very good GSO. I will be attending the area meeting very soon.

SAN GABRIEL/POMONA VALLEY AREA

Area Chair: Robert H. (626)797-6801

Web address: cagroup.org

36 regular meetings, H & I has 19 facilities, with 56 panel nights.

W.S. Delegates:

Charles Nelson (626) 356-2422
Elizabeth Saldabar (626) 457-5041
Deidre Kennedy (626) 798-9691
Carl Warlick (626) 345-0997

I have attended one area meeting so far, and will be attending another one soon. The delegates meet prior to the area meeting. A very strong, organized area, with good participation.

Their 9th Annual SGPVCA Convention turned out well, with a nice profit made.

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INTERAREA

The InterArea Meeting is held 6 times a year in the city of Glendale. Each of the 9 Areas within the Pacific South Region elect a representative to attend and bring back to their area information from the other 8 Areas. Campvention is coming up soon, and the planning is going smoothly.

REGIONAL CONVENTION

Our region is currently working feverishly to have a Regional Convention. They are meeting monthly, and have chosen a date and a location. The dates will be November 15-17, 2001, at the Marriott Hotel in Manhattan Beach. The chair of this committee is Charles Nelson (626)356-2422.

NEW MEETINGS

I have been in close contact with Mr. Carlos Hernandez from Guatemala. He wants a representative from C.A. to come down and help him set up the meetings and structure them just like our meetings in the U.S.

I have sent an e-mail approved by this board to Carlos in Guatemala, and am awaiting his reply.

TRUSTEE ELECTION COMMITTEE

Our regional TEC representative is Laure Falter. Her phone number is (949)722- 8195. Her e-mail address is LDYLAURE1@aol.com.

REGIONAL SLATE OF TRUSTEE CANDIDATES

At our February Regional Service Assembly, we held the trustee nominee selection and election process. Our candidates are as follows:

John Bodkin
Elizabeth Saldebar
Charles Nelson
James McWhorter
Deneen Grant
Bryan Seid

The top two vote-getters were John B. and Elizabeth S. I have copies of their resume’s, but not enough to pass around.

Thanks for this opportunity to serve the fellowship,

David Choate, Pacific South Region Trustee

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ATLANTIC NORTH REGIONAL REPORT
March 23, 2001

It is T minus 62 days to CAWS 2001 in New York City!!! The Regional Assembly is scheduled for April 28, 2001 in Pennsylvania, and we are hoping for a good turnout.

Quebec Area:

38 French Meetings, 8 English Meetings, 1 Bilingual Meetings, 10 H&I Generally, things are going well in Quebec although some French-speaking meetings have closed, but the sometimes-tenuous English-speaking meetings have increased in stability. I plan to visit in the next several months to see if I can be of any service, as I have not been there in some time.

Southern Ontario Area:

23 Meetings, 9 H&I

The meetings are going very well and the fellowship is continuing to grow. Participation in service at the area level is very strong. They continue to stay in close touch, struggle through growing pains and issues and grow all the time. They plan to hold another area convention this year—usually it is in early November, but the date has not yet been set.

Canadian Maritimes Area:

2-4 Meetings, 1 H&I

Meetings are in Halifax, New Brunswick and possibly Newfoundland. They are seriously struggling. I may visit if I feel that I can be of service, but the number of participants is so small that I am not sure whether the substantial expense is justified. I met someone from the New Brunswick fellowship at “CA in the UK” last weekend. We discussed some ideas to let the community know we are there, and they are going to try to attend the Regional Convention. There has been no contact with Newfoundland in nearly a year.

New York Area:

78 Meetings, 30 H&I

The 2001 World Service Convention is only 62 days away! The committees have grown and nearly everyone is doing something, including some people from other areas. All are very excited. New York‘s meetings ebb and flow—sometimes stronger and sometimes weaker, losing a few, gaining a few, but they continue on and continue to keep their office alive, despite high costs. The office is the true center of the fellowship there and the meetings there (sometimes 3 per night) are always well attended. I have been told that their recent Winter Convention was small but wonderful—unfortunately I was unable to attend due to illness. The recent Area elections were better attended than in the last several years and a good deal of “new blood” in the service structure was elected. For the first time, there will an Area trusted servant from the meetings in Northern New Jersey.

Massachusetts Area:

9 Meetings, 5 H&I

Page 20

They have an active Area and service committee structure, and have recently grown by a few meetings. There is one meeting in New Hampshire. They have elected three delegates for the first time and hope that at least one will be able to attend the Conference this year.

Connecticut Area:

12 Meetings, 3 H&I

The meetings are going well and the service structure continues to be active only in the Hartford

PA/NJ/DE Area:

45 Meetings, 18 H&I

There has been tremendous growth in this Area. In Eastern Pennsylvania, there are 34 meetings and in the Pittsburgh/Washington locale in Western Pennsylvania there are 11 meetings and 6 H&I meetings. I attended a terrific and well-attended Unity Breakfast in December in Philadelphia, and I am trying to make arrangements to get to Pittsburgh before this year’s Conference, I am trying to figure out what the secret to their success is; among other successes, they have large and growing numbers of meetings in suburban areas, which has been difficult to accomplish in the rest of the Atlantic North. Despite the name of the Area, there are no meetings in Delaware or the southern part of New Jersey, and the northern New Jersey meetings are part of the New York Area.

Washington, D.C. Area:

9 Meetings, 3 H&I

The meetings continue to struggle, as well as the service structure. They recently closed several meetings in Maryland, but gained 2 in Northern Virginia. I plan to visit in the next few months.

United Kingdom Area:

16 Meetings, 3 H&I

The greatest number of meetings is in London, and there are 2 meetings in Bournemouth, 2 meetings in Brighton, and one in Bromley. I just returned from “CA in the UK,” their first multi-day convention, which was held in Brighton. It was brilliant! (This is a bit of the vernacular I have learned from my British friends.) There were 325 paid registrants and perhaps 75 unpaid in addition, as no one was turned away. There were many, many newcomers, and the spirit of recovery and fellowship was overwhelming. It was also a financial success,

Rhode Island:

No activity.

Maine:

No information. The WSO very recently sent a starter kit there, but I have been unable to reach the requester so far. I will try to make contact.

In love and service,

Amy J. Beech

Atlantic North Regional Trustee

Page 21

ATLANTIC SOUTH REGIONAL TRUSTEE REPORT

3rd Quarter Regional Report
Submitted: March 2001

ACTIVITY SUMMARY

In the past month I have been in touch with three of the areas within the Atlantic South Region.

I have traveled to two of the areas, both Louisiana and Florida in January and also attended a Georgia area meeting in March.

CONFERENCE COMMITTEE SUMMARY

Public Information

No activity has occurred during this quarter.

REGIONAL SUMMARY

North Carolina

North Carolina has had little activity. I was asked to assist in contacting the CA web master to correct some information on the CA web site related to the contact phone numbers for meetings the North Carolina area. A request was sent regarding candidates for the regional slate and representation at the regional assembly in April. No response was provided on this matter. No additional meetings have been added to the area since the last report. There are six H&I meetings a week held in Wake County. Other meeting around the state; Raleigh holds four open discussion meetings, Thomasvilie holds an open discussion meeting, Charlotte has two open discussion meetings and High Point hold an open discussion meeting.

Louisiana

I attended the Louisiana Area meeting on January 20th in Shreveport, LA. The Area convention is still on schedule to be held June, 8-10 in Baton Rouge. Fund raising activities ongoing for this convention. Catherine Dunn was elected as the LA candidate for the Regional slate. The LA bylaws are currently being revised to reflect updates regarding absenteeism and participation for DSRs. Of the six districts all were in attendance with the exception of Alexandria. Baton Rouge-24 meetings a week, 5 H&I; Monroe-2 meetings a week, no H&I; Opelousas/Lafayette-3 meetings a week, no H&I; New Orleans (CANOLA)-17 meetings a week, 5 H&I; Shreveport-5 meetings a week, no H&I.

Alabama

Lisa Armstrong from Evergreen, AL requested a starter kit. I contacted Ms. Armstrong to provide assistance only to discover she had not yet received her starter kit, after more than a week. A second starter kit was requested from the WSO. I contacted Keith Fierman to confirm his outreach and requested he provide to Ms Armstrong name of known CA members in the Montgomery area as a reference. Also, it was requested she be sent a copy of “Hope, Faith, and Courage.” Ms Armstrong is awaiting confirmation from her church to hold the new CA meeting this week. She is planning a start time of 7:00 pm

Page 22

Alabama will be holding their next Area meeting in Birmingham, AL on April 21, 2001. The current breakdown of meetings in the Alabama area are: Birmingham-13, Huntsville-3, Mobile- 4, Pell City-2 and Tuscaloosa-3. Although, Keith Fierman will be attending the Regional Assembly on April 7th, Alabama will not be presenting any candidates for the Regional Slate.

Georgia

At the March Georgia Area meeting, I submitted my service resume for consideration for the forthcoming regional slate elections. The Georgia accepted this nomination and will be voting on candidates at the next Area meeting which will be held on April 4th. The Atlantic South Regional Assembly will be held on Saturday, April 7th at 2:30 pm.

Florida

I attended the Florida Area meeting on January 13th, in Ocala, FL. Susan Doch was elected by the area as their candidate for the Regional Slate. The current breakdown of meetings in Florida area are: Ocala-4 meeting, 1 H&I; Zephryhills a new meeting just starting; Tampa-4 meetings, no H&I; Ft. Myers-16 meetings, 2 H&I; Ft. Lauderdale-7 meetings, 4-H&I; St. Petersburg-12 meetings, l-H&I. Districts not represented were Pensacola, Tallahassee, Daytona, Orlando and Sarasota. Dennis Harmon was voted as the new World Service delegate. Tondrick from St Petersburg was elected alternate World Service delegate. The next Area meeting will be held in Tampa on May 5 th.

Tennessee

Tennessee will be hosting an area convention the weekend of March 23-25 in Memphis, TN. I have communicated with Eddie H, the hotel liaison and have sent my regrets for not attending as this conflicts with the quarterly Trustee board meeting. He has expressed concerns about the lack of unity in the state. Apparently, West Tennessee is not responding to outreach. He also stated that he did not receive any responses from the WSO when Tennessee asked for contact information in their area. This is currently being clarified with the WSO. Tennessee also requested information about the requirements for submitting candidates for the Regional Slate. This information with references to the World Service manual were provided.

Mississippi- Kentucky, Arkansas

No Report

EXPENSE SUMMARY

The expenses in the amount of $1,731.53 have been submitted/approved between January- March, 2001. These expenses include travel to Louisiana and Florida areas as well as airfare for the quarterly board meeting and CA World Convention.

Respectfully submitted in love and service,

Teri Knight

Atlantic South Regional Trustee

Page 23

World Service Board of Trustees
Quarterly Report
March 23, 24, 25,2001
World Service Trustee Report
by Meredith Glaser

Negotiating Committee:

Reviewed all contracts pertaining to World Service Office.

Reviewed and signed all contracts pertaining to CAWS 01, 02 & 03.

Conference 2001

The Committee is continuing to work on the Conference guidelines. The contract for the Four Points Hotel for Conference 2002 has been signed. The new Delegate registration, Proxy forms and various other informative material has been mailed. The Chair of the Conference, Scott S. has included a letter explaining Standing Rule 14 and that he will be adhering to it. The Conference Co-Coordinator has resigned. Conference Committee has a Conference call scheduled for April 11, 2001.

CAWS 2001

Worked with the Hotel liaison Leslie G. and the Hilton regarding the hotel honoring our room rates without increasing our block guarantee, particularly on our shoulder dates. Reviewed with Leslie the BOE process and Pre-Convention meeting with staff and host city schedule.

Forwarded the rooming list to the Hotel Liaison. Reminded Hotel Liaison about scheduling a “Long Term Planning” meeting at the Convention.

CAWS 2002

Nothing to report.

CAWS 2003

Due to the lack of meeting space, room availability and other various problems of the two Hotels which the Host City received original bids from, the Host City and I began the process of searching for other Hotels. The CAWS 03 Chair, Hotel Liaison accepted the bid from the Hilton (where the 88 Convention was held) and the contract has been signed.

Miscellaneous

Continued to work in the office 2 days a week until Patty’s return from maternity leave. Generated and reviewed correspondence from the Trademark Attorney. Particular regarding the “Back to Basics” text. Reviewed the Newsgram for Tradition Violations.

Reviewed and forwarded the Trustee budgets.

Reviewed the WSO financials.

Corresponded with the WSO Chair regarding the WSO Trustee decision.

Co-wrote a Newsgram article with the WSO Chair regarding the WSO Trustee decision. Reviewed and signed all Trustee Expense Reimbursements.

Page 24

2002 PORTLAND WORLD SERVTCE CONVENTION REPORT
“Moment of Clarity”

I attended my second 2002 WSC committee meeting on February 14, 2001. The committee is still working diligently on getting artwork so that they can have fliers available in New York in May. The committee is hard working, and they seem to have the spirit of a WSC.

Pam C,, the treasurer for CAWS 2002, is still waiting for the template from the WSO for expenditures.

She was told she would be getting right after she got the program, but it has yet to arrive.

They meet on April 4l,\ 2001 to choose the artwork for the fliers. They still plan to have the registration fliers out before the New York Convention. They will have meetings more often, as needed.

While in Portland on my recent trip, I went to the hotel, just to walk around and check out the meeting space. There was a large event in the mail ballroom, so I could look in and see the size. It looks like it will be a good room for our group. The Hilton is building a second hotel just kiddy corner from this one, so if there is need for an overflow hotel, it should be ready by our convention in 2002. Also, the Portland mass transit should have the MAX trains going from the airport right downtown by the time of the 2002 convention, for convenience.

CAWS 2002 has received donations from two areas within their region. Utah and Northern California have both send donations to the convention. Utah area is offering to help Oregon and SW Washington with registration at the convention.

Page 25

COCAINE ANONYMOUS WORLD SERVICE OFFICE, INC.

SUITE C • LOS ANGELES, CA 90034-6337 • (310) 559-5833 • FAX (310) 559-2554 • http://www.ca.org

April 26, 2001

Dear Members of the 2001 CAWS Conference:

Iris hard to believe that another Conference is fast approaching. The Conference Committee is working diligently to make the 2001 Conference the most productive yet. We are looking forward to seeing you all at the World Convention in New York. We would like to apologize for not getting the 2000 Conference minutes into your hands in this mailing. We are in the final stages of comparing them to the actual transcripts so that they are as accurate and complete as possible. We expect to have them completed and in your hands no later than the June mailing. We will also inform you of any new information that we have about the Conference at that time.

Please complete and turn in your registration forms for the Conference if you haven’t yet done so. We also urge you to make your hotel reservations, letting the WSO know if you need assistance with a roommate.

The notification in the Committee’s last mailing that Standing Rule 14 would be enforced has generated a great deal of concern. The following details hopefully will put some of the concerns to rest, and prepare the Delegate Body to operate in a manner most beneficial to us all.

Standing Rule 14 states: Proposed material to be reviewed by the Delegates for possible consideration by the Conference must be received by the WSO at least 90 days before the WSC so that all Delegates can receive and review the material at least 60 days prior to the Conference.

in the recent past, Standing Rule 14 has rarely been enforced. The results of which have been seen at nearly every Conference. Experienced members will remember the occasions when the floor was presented with a complex proposal, or a series of changes, and given very little time to understand and digest the material that was being proposed. All too often, it seemed, the Conference simply went along with a Committee’s work without a clear understanding of the motion(s) being debated and voted upon.

It is the responsibility of the Conference Committee and the Chair of the Conference in particular, to ensure that the business of CA is carried out in an efficient and orderly manner. As Delegates and trusted servants, each of us is saddled with that same responsibility. Therefore, we have undertaken the task of enforcing Standing Rule 14 and any other tools we have at our disposal to ensure this process.

The Second Tradition of Cocaine Anonymous gives us guidance as to how we conduct our affairs at the level of World Services. Most of you are familiar with the phrase “informed group conscience” used in discussing the use of the Second Tradition. The question that Standing Rule 14 specifically addresses is this: How do we ensure that the decisions made at each Conference are the result of an informed group conscience?

The Conference Committee and its’ officers believe that the best way to ensure there is an informed group conscience is to provide all voting members with sufficient time to understand what it is that they are being asked to vote upon during the Conference. The fact

Page 26

Delegates and other voting members within the time period specified in Standing Rule 14, nothing further needs to occur. If the material has not been sent to the Delegates and voting members, the referral still goes to Committee(s) for work during the Conference.

Should such a referral (one under the scope Standing Rule 14 and of which the fellowship has not been notified in advance) comes out of Committee in the form of a motion, rather than simply a report on progress made, the Chairperson will rule that motion out-of-order for failing to meet the requirements of Standing Rule 14. At that time, any member may rise to challenge the decision of the Chairperson and, if the challenge is upheld by the Conference, overrule the Chairperson’s decision. The Conference, not simply its Chairperson, has the ultimate authority to determine what will and will not be considered at any session. If the Committee does not want to bring out a motion relating to such a referral, then a report on the progress the Committee has made may be presented. The Committee will usually retain that referral in Committee for further work during the year until the next Conference.

Instructions on this procedure wilt be given during New Delegate Orientation as well as at the beginning of the opening session on Wednesday, Some may think that the time to challenge the Chairperson’s decision is after the declaration of Standing Rule 14’s applicability during the referral presentation process. Regardless of the enforcement or application of Standing Rule 14 to any material, the material still must go to Committee for work to be done. Since the matter may be held over to the next Conference, and is already in the hands of the delegates, Standing Rule 14 would not apply to that matter with regard to the current Conference. Therefore, challenging the Rule’s use during the referral period may be a waste of the Conference’s time. It would appear that the appropriate time to make such a challenge would be after the pertinent committee has had time to work on the material and has returned to the floor with their recommendations. To those who think that the Conference should simply suspend the Rule for this Conference, {a power that the Conference does retain), please consider the purpose that this Rule fulfils before presenting such a motion.

We would like to thank you for your assistance in making this years Conference as smooth and productive as we can. We have the ability to ensure that future Conferences will benefit the fellowship to the greatest degree possible by working together in this matter. The members of the Conference Committee welcome any questions you have regarding this or any other matters pertaining to our upcoming Conference.

Yours in love and service,

The 2001 CAWS Conference Committee
Kevin P. Flaws
Conference Committee Chair Home:
708-839­4042
Pager: 708-276-0362
e-mail: kpl093@ix.netcom.com

Scott Stevenson
Conference Chair Home: 661-254-5778
email: scottstevenson@ aol. com

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