Minutes of the Meeting of
CA World Service Office Board of Directors
March 22, 2007
I. Opening. Meeting called to order with the Serenity Prayer at 7:09pm by Vice Chair, KathyJo R.
II. Tradition 3 read by Tom P. Discussion ensued: Tom: I have a desire to stop using cocaine and all other mind altering substances. Earl: in the original wording, it read “honest desire” but the founders believed that we were all a bunch of liars and they thought that the wording might scare us away so they dropped the word “honest.” KJ: my favorite part about this is “all other mind altering substances.”
III. Concept 3 read by Hayward H. Tom: One of the places where there is not a right of decision in our country is in our justice department. Right of decision includes personal obligation. I have to search deep inside myself about the issues I bring here. Patty: Teresa and I were discussing earlier about the autonomy for the paid employees in the working place—how it different than volunteer—when the work gets here it is like “get this done.”
IV. Birthdays: Patty F.—17 years
V. Roll call and Quorum Determined
VI. Voting Members Present: John Bodkin (WSOB Chair), Tom Phelan (WSOB Treasurer), Earl Henderson (WSO Trustee), Kathy Jo Rangno (WSOB Vice Chair), Teresa Neighbors (WSOB Secretary), Hayward Hunt (WS Trustee), Patty Flanagan (WSO Paid Director, Director of Operations, Office Mgr). A quorum is established. Willie Bailey (Director at Large) expected to arrive late. (arrived at 7:24pm)
VII. Voting Members Absent: Director at Large (vacant)
VIII. Guests Present: none.
IX. Approval of the previous month’s minutes
A. Motion made by Tom P. to approve, seconded by Patty F. Vote taken on motion to pass. Motion approved by substantial unity.
X. Guest Reports—John W. arrived at 8:30pm.
XI. Old Business
A. Director Resumes
1. No new Developments. Discussion ensued regarding whether or not we could bring back past Board members, what we need, how to recruit, etc. John would like for everyone to bring a short list (1-2) by next meeting. Patty: is there someone out of this area that could participate via telephone or web-conference? We could possibly change our guidelines. John: I’m maybe interested also interested in a non-addict, to see what they could bring to the table. KJ: we might start working on a referral to allow for this. Teresa: if we are going to do this, we would want to be careful to limit the number of directors that could be out of the area so as to ensure the best collaborative relationship with the Office.
B. Approval of NewsGram Guidelines
1. Motion made by Teresa to Approve Guidelines as submitted. Seconded by Willie. Patty: question: is it a publication of the office or the board? Earl: according to the current
Page 1
WSM, it is a publication of the Board. Discussion ensued regarding amendments. Vote taken on motion to pass as amended. Passed with substantial unity.
C. Office Staff Holidays—Strike from Agenda—will be brought at later date under Office business.
XII. Office Report
A. -Patty F. submitted verbal report.
1. HFCII
a. Typeset will be back to us by Monday.
b. Sub-committee conf call action items for WSOB:
i. Earl: there was a second call (about 20 minutes) after the main call. During this 2nd call, I answered the question of whether we will print hard or soft first. I answered as best I could with the numbers I had and told them that we had determined that soft was the best way to start.
ii. Also during this call there was a question re: the scope of the sub-committee and whether or not it should continue after the printing of the book or not.
iii. John: we all really need to stick our heads in this and help out. When we get the HFCII on Monday we all need to read it and not leave it all to Patty. It is the WSO’s job to publish this book.
iv. John: there is some question as to what dictates the need of our fellowship. We believe that history does—that’s the best business decision. Not feeling or 200 people want this or that.
v. Tom: I understand the idea that this is important, but they have been working on this since before I was even sober and we don’t even have projected sales until next year, so what I don’t understand is what’s the big hurry? Patty: if we don’t bring it before the Convention and/or the Conference, we will miss the target for our best marketing opportunity.
vi. Earl: re: flyers, if there are going to be any, the sub-committee would like to see them. Are there any plans for any? Patty: My plans right now is the product—the book. Then, I’ll focus on the flyers/marketing.
vii. Teresa: when are we going to give the “final proof” to the Book Sub-Committee to read? John: The Book is where it is at—it is where it is supposed to be. The Office is doing its job of publishing the book.
2. Staffing
a. Patty: I really enjoyed working with Teresa during the week.
b. Sherree, the shipping clerk, quit. We interviewed 12 possible replacements and hired one, who started yesterday.
c. Looking into out-sourcing shipping—will allow the WSO to focus more on assisting the growing fellowship here and globally.
3. CAWS 2007—
a. They did not bring answers to the questions re: expenses in a timely manner.
b. The $99 package does not produce anything—we need to bring back to Conference to reconsider.
4. Patty will be in T/Th 10a-2p until Conference.
XIII. Celebration of Patty’s Birthday with Cake!!
XIV. BREAK—8:48pm
XV. Meeting called back to order at 9:02pm
Page 2
XVI. Visitor Reports—John W.
A. Brought International Outreach Committee Information Report
1. Translation Standards—would like feedback from the WSOB re: suggested standards. Would like to start creating the Language Translation Committees but would like the blessing of the WSOB to do so.
2. Assignments by CAWSO—discussed issues with the current assignments with regards to translations in the Netherlands/Dutch.
3. The International Translation Info Sheet—created a spreadsheet showing existing literature in languages approved/not approved.
4. With regards to making chips, we cannot proceed until we have made a decision about the Logo or Motto. Patty: We were charged at the last Conference to make chips in two languages and we plan on bringing those to the next Conference. John: We just need to find out how to translate “We’re Here and We’re Free” and let’s do it. John W.: I know that Monica still won’t be happy.
5. Patty: John why don’t you submit your resume for the Board Director position. Your talents and interests are just what we need. The Board is charged with translations. You could head that up.
XVII. Treasurer Report
A. Tom P. submitted a written report
1. We are starting to catch up a little on the 7th tradition.
2. Our outside bookkeeping professional was able to reconcile before the meeting.
3. Please review the submitted reports.
4. John B.: The CAWS ’07 bank account statements for 2-28-07 have been reconciled however Oliver forgot to leave copies for treasurer and Earl. Patty: but we can now access them on-line. Earl: I need copies of those. Patty: I will get those to you.
XVIII. Seventh Tradition taken
XIX. Director Reports
A. Chair—John B. submitted verbal report
1. Attended sub-committee phone conference call
B. Vice Chair—Kathy Jo R.—submitted written and verbal report.
1. Referral Grid—reviewed CALA Alternate Delegate referral for adding local group/area compliance with jurisdictional regulations
2. CAWS2008 Committee—CoAnon has chosen option 2
3. SubCommittee on Protecting CAWS Intellectual Properties
a. prepped sample vendor license
b. Next meeting for this sub-committee 4th or 5th 6pm.
4. KC2007—
a. received a registration form in Swedish
b. need contact info for band, Karma, in order to draft contract
C. Secretary—Teresa N. submitted verbal and written report.
1. NewsGram—Teresa made Motion to approve the NewsGram, with one amendment to the Calendar of Events, pending Trustee approval. Seconded by Patty F. Vote taken. Passed unanimously.
2. LCF
Page 3
a. pub process—was this 6-pt process passed at conference? Willie/Hayward to look into.
b. 12-pt process—“pamphlet” to replace “literature” process—LCF would like WSOB’s input on the changes they are suggesting. Will be bringing to conference.
c. meeting format—minor housekeeping changes
d. Newcomer Pamphlet—working with Patty and Sherri to get the ball rolling on this project.
e. Yes, You Can…–has been approved by WSBT, edited through WSO, back with LCF and will go out with SR14 mailing.
3. HFCII—many questions and concerns brought up during conference calls regarding committees’ involvement now and forward.
D. Director at Large–Willie B. submitted verbal and written report.
1. Attended conference call for Book Sub-Committee.
2. Attended Inland Empire Pancake Breakfast given by the Delegates, John B. and myself were guest speakers.
3. Researched the 2006 Conference minutes re: 12-pt pamphlet approval process and pamphlet publishing process. Findings: pg. 2 of Closing report, titled Referrals that resulted in Motions. Ref#4952, Motion to create an LCF Committee Guidelines document including the 12-point pamphlet approval process and the new C.A. pamphlet publication process.
XX. Trustee Reports
A. WSO Trustee–-Earl H. –submitted written and verbal report.
1. Communicated to WSBT need to channel all changes to Website and Webservant requests through WSO.
2. Attended Book Sub-Committee Conference call
3. Still need more input from WSOB re: the 2-director WSO.
4. Sub-committees of the WSBT participating on: Finance, TEC, LTP, and New Trustee Orientation.
B. WS Trustee—Hayward H.—submitted written and verbal report.
1. Submitted WSBT November quarterly minutes to WSO
2. Attended the WSBT, H&I and WSCC conference calls
3. Provided templates for various pamphlets to assist with literature translation process.
4. Works in Progress: CA Logo protection in Africa, AA tapes at C.A. conventions, Microsoft Visio drawing for proposed future Voice and Data infrastructure for WSO, and Proposal for NewsGram group representative for each group.
5. There will be a new item of policy coming to the WSOB that may restrict who we may hire/what vendors we may use.
XXI. Committee Reports
A. Finance: Tom, Earl—no report
B. Structure & Bylaws: John—no report
C. Convention: KJ, Patty—no report
D. Conference: KJ, Hayward—no report.
E. Unity: Willie—no report.
F. Literature, Chips & Formats: Teresa—see Secretary report.
G. Hospitals & Institutions: Hayward—had conference call. Working through referrals.
Page 4
H. Public Information: Willie—no report. John: need to give the survey form to WSO so can get on website
I. I.T.: Teresa—no report.
J. Archives: Patty—no report.
XXII. CAWS 2007
A. We have 3 meetings before Convention
B. KJ: Do we have any contracts for signing? Patty: no. We need to do it on-line when we get the info.
C. KJ: How’s the program grid going? Nothing really to say.
D. John B.: How do we act as a Board to support at this point? Do we all participate on a conference call? Patty: Yes, we should schedule a conference call with the steering Committee. I will schedule it and communicate via e-mail.
XXIII. CAWS 2008
A. Reg forms—we are behind
XXIV. CAWS 2009—nothing
XXV. CAWS 2010
A. We have a contract for the Hilton.
XXVI. New Business
A. Newcomer Pamphlet—move to next meeting.
B. Chips for translation-Patty made motion to have chips translated for sale at the Convention Unanimous
C. Swedish Reg Form: Approve Swedish Reg form for link to KC Website. Motion made by Teresa to post the Swedish Reg form as a link to the KC Convention website. Seconded by Willie. Patty spoke against the motion because we cannot verify the translation. Tom spoke in favor of the translation—we make mistakes all the time. John—I understand Patty’s argument but this isn’t Conference approved material and it isn’t the WSO website. Patty: we may also be criticized for not having it in other languages. Willie called for the vote. Vote taken. Passed.
D. Audio Outside Professional: Motion made by Tom P. to hire audio-visual specialist at 50% negotiated savings, or $500.00, whichever is less for purposes of KC audio. Seconded by Patty F. John B. spoke against the motion. How serious has this become that we really need to hire someone? Patty: we really do need the extra help and Hayward is already on one conference call. Hayward: speaks against motion—will get the best deal possible and doesn’t get 50% of anything. KJ: an AV specialist is just that: a specialist, and we do not have an AV specialist on our board that can optimize our savings to the extent a specialist can. Patty: I don’t have time and Hayward doesn’t have time to do this. Willie called for vote. Vote taken. Not passed.
E. Next Meeting(s): 04/12/07 and 04/26/07.
XXVII. Motion to adjourn made by Patty F. and seconded by Teresa. Passed unanimously. Meeting adjourned at 11:58pm with the “We” version of the Serenity Prayer.
Page 5