CA WORLD SERVICE BOARD OF TRUSTEES SUMMARY MINUTES OF MEETING QUARTERLY BOARD MEETING
Friday March 2nd to Sunday March 4th, 2018
Los Angeles, California
Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT Quarterly Minutes
Friday March 2, 2018 – Sunday March 4, 2018
Los Angeles, California
Opening
- Moment of silence and Serenity Prayer
- Personal Sharing (approx. 3-5 minutes each)
- Roll call:
- George Mooney – ANRT
- Jason Laurence – TAL1
- Kerry Wesley – SWRT
- Kevin Murphy – WSOT
- Wade Staples – PNRT
- Yvette Holman – WST
- Tom Phelan – PSRT
- Suzanne Veltman – ERT
- Vanessa Matthews Jackson – TAL2 / WSBT Assistant Secretary
- Jeannette Johnson – MWRT / WSBT Vice-Chair
- Anne Meyer – ASRT / WSBT Chair
- Reading of the 12 Traditions (Kerry)
- Read long form of Tradition 8 and discuss (George)
- Read Concept 2 and discuss (Jason)
- Chair’s opening remarks: (Anne)
- Apologize for any delayed responses this past quarter.
- Such a privilege to be at this table. This is the best board to be sitting on.
- Montreal WSBT Quarterly we will be starting on the Monday at 12pm.
- Election of a new WSBT Secretary
Vanessa nominated. Seconded.
Wade nominated. Seconded.
Kerry nominated. Seconded.
Vanessa declined the nomination.
Kerry declined the nomination.
Wade accepted the nomination.
Wade was elected the new WSBT Secretary for the remainder of this year.
- WSBT Chair Provided Update on WSOB Chair position vacancy due to Tim A’s resignation upon his acceptance of a job out of state.
- Interview for the WSOB Chair Position – Alicia F. 4:00 PM on Friday, March 2, 2018
- Interview for the WSOB Chair Position – Randy M.
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6:00 PM on Friday, March 2, 2018
- Discussion on WSOB Candidates
- Randy M Elected to become Chair of the WSOB. (He will serve as WSOB Chair to complete the term of Tim A. through to the end of our 2018 conference.
REPORTS
- WSBT Officer Reports:
- Chair (Anne)
- Vice-Chair (Jeannette)
- Secretary (Suzanne/Vanessa-Previous and Acting Secretaries)
Questions and Discussions of each report
Suzanne wishes to go on record to thank Vanessa for filling in as Secretary.
MOTION:
Motioned to approve the WSBT Officer Reports. Seconded. Motion Passed Unanimously.
- Trustee Reports:
- Atlantic North Regional Trustee (George)
- Atlantic South Regional Trustee (Anne)
- Midwest Regional Trustee (Jeannette)
- Pacific North Regional Trustee (Wade)
- Pacific South Regional Trustee (Tom)
- Southwest Regional Trustee (Kerry)
- European Regional Trustee (Suzanne)
- Trustee At Large 1 (Jason)
- Trustee At Large 2 (Vanessa)
- World Service Trustee Report (Yvette)
- World Service Office Trustee Report (Kevin)
Questions and discussion of each report.
MOTION:
Motioned to approve the Trustee Reports as submitted for inclusion in our minutes.
Seconded. Motion Passes.
- WSBT Subcommittee reports – lead member listed first
- Finance (Kerry/All)
- Legal (Vanessa/Anne)
- TEC (Tom/Vanessa)
- Long-term Planning (Jason/All)
- Orientation (Jeannette/All)
- International Structure and Development (Suzanne, Wade, Kevin, Jason)
- TNC (Yvette, Kerry, Jeannette, Suzanne, Jason, Anne)
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- Trustee Outreach (Anne/Jeannette)
- World Service Conference (Kevin/Yvette)
- Outreach: (Anne).
Questions and discussion of each report.
MOTION:
Motioned to approve the WSBT Sub Committee Reports for inclusion in the minutes.
Seconded. Motion Passes.
- Trustee Conference Committee reports – lead member listed first
- Conference (Vanessa, Anne)
- Public Information (Jason, Jeannette)
- Hospitals & Institutions (Wade, Tom)
- Literature, Chips & Formats (Tom, Jason)
- Structure & Bylaws (Kevin, Kerry)
- Convention (Jeannette, Yvette)
- Archive (Yvette, Vanessa)
- Unity (George, Kevin)
- Finance (Kerry, George)
- Information Technologies (Suzanne, Wade)
Questions and discussion of each report.
MOTION:
Motioned to approve all the WSC Committee Reports, with exception of LCF, for inclusion in our minutes. Seconded. Motion Passes.
MOTION:
Motioned to accept the LCF report as presented for inclusion in our minutes.
Seconded. Discussion. Motion Passes.
- CAWS Convention updates
- CAWS 2018 Montreal (George)
- CAWS 2019 Stockholm (Suzanne)
- CAWS 2020 Austin (Kerry)
- CAWS 2021 (George)
Questions and discussion of each report.
MOTION:
Motioned that we approve the CAWS Convention Committee reports for inclusion in our minutes. Seconded. Motion Passes Unanimously.
PLACE MARKER – BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Vanessa/Anne/Yvette) – To remain on agenda for quarterly review
| Matter No. | Country | Mark | Renewal Due: | |
| 59628-0001 | Canada | WE’RE HERE AND WE’RE FREE | September 30, 2027 | |
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| 59628-0002 | U.S. | COCAINE ANONYMOUS | September 4, 2020 |
| 59628-0003 | Canada | COCAINE ANONYMOUS | December 13, 2021 |
| 59628-0004 | U.S. | CA | December 20, 2018 |
| 59628-0005 | Canada | CA | June 12, 2022 |
| 59628-0006 | U.S. | CA HOPE FAITH COURAGE (logo) | April 24, 2020 |
| 59628-0007 | Canada | CA HOPE FAITH COURAGE (logo) | August 9, 2021 |
| 59628-0008 | U.S. | WE’RE HERE AND WE’RE FREE | April 2, 2026 |
| 59628-0009 | Europe | COCAINE ANONYMOUS | April 1, 2026 |
| 59628-0010 | Europe | CA HOPE FAITH COURAGE (logo) | July 26, 2026 |
| 59628-0011 | Europe | CA | November 15, 2021 |
| 59628-0012 | South Africa | COCAINE ANONYMOUS | |
| 59628-0013 | South Africa | CA | |
| 59628-0014 | South Africa | CA HOPE FAITH COURAGE (logo) |
Only one due this year is the one Yvette brought to us last night (Matter No. 59628-0004).
MOTION:
Motioned that we pay the renewal fee for the Trademark Matter Number 59628-0004 (CA in the USA). Seconded.
Discussion on the motion.
Motion Passes.
MOTION:
Motioned that we have our WSOB Treasurer continue forward with reporting the fraud that happened to us to the appropriate authority. Seconded. Discussion on the motion.
Motion Passes Unanimously.
MARKER 2006.08.13 Signature of annual corporate documents (All)
To be completed @ at fall quarterly
Completed for this year. We did this at the fall quarterly in 2017.
MARKER 2009.05.09 Status of WSO – (Yvette/Kevin)
- Updates given by both Kevin & Yvette
MOTION:
Motioned to continue coordination with the World Service Office to put information from the booklet Stats, Figures, And Graphs, on the Website ca.org, with the clear statement where the numbers come from and their date of origin. Seconded. Discussion.
Friendly amendment was proposed: “To ask the World Service Office to include information from the booklet “Stats, Figures, and Graphs” on the website as they see fit.”
Friendly amendment accepted.
Discussion.
Question was called. Passed.
Secretary re-read the motion.
MOTION AS AMMENDED:
Motioned to ask the World Service Office to include information from the booklet “Stats, Figures, and Graphs” on the website as they see fit.”
Motion Failed.
MARKER – TEC – (Tom/Vanessa)
- Report submitted.
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MARKER – FINANCIAL OVERVIEW – (Kerry)
- Update given.
OLD BUSINESS
- Long Term Planning (Jason)
Jason reviewed his report and the historical context surrounding the idea of creating a Long Term Planning Sub-Committee and Yahoo Groups or other means to support this. Discussed items from the report.
MOTION:
Motioned to formally establish Long-Term Planning Committee working groups, and to create forums open to interested members to facilitate such work on individual projects of that committee. Seconded.
Discussion. Question was called. Vote to call the question passes by 2/3 majority. Motion Passes with Substantial Unanimity.
MOTION:
Motioned that the main WSBT Long Term Planning (LTP) communication and document management forum, hosting the main LTP Projects Chart, be restricted access to WSBT Board members only. Seconded.
Discussion. Question was called. Vote to call the question passes by 2/3 majority. Motion failed.
5th concept statements were heard.
MOTION:
Motioned to reconsider the previous motion. Seconded. Discussion.
Motion to reconsider passes with substantial unanimity.
MOTION:
Motioned that the main WSBT Long Term Planning (LTP) communication and document management forum, hosting the main LTP Projects Chart, be restricted access to WSBT Board members only. Seconded.
Friendly amendment was proposed: “That the WSBT LTP subcommittee shall manage charts, documents and other materials related to LTP in its document management forum.”
Friendly amendment accepted.
NEW MOTION:
Motioned that the WSBT LTP subcommittee shall manage charts, documents and other materials related to LTP in its document management forum.”
Discussion.
Chair called for the vote.
Motion Passes with substantial unanimity
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- International Structure and Development (Suzanne)
MOTION:
Motioned to ask S&B to change the purpose of these committees to:
ISD: To examine structure, trademarks, expansion, development, language issues across our fellowship internationally.
Legal: On an ‘as needed’ basis, this committee investigates the legal implications of any business of C.A. World Services. This includes, but is not exclusive, to copyright, royalty, trademarks and vendor licenses agreements. It is suggested that at least one member of this committee have some knowledge of legal matters)
Seconded. Discussion. Motion Failed.
- Board Ratification for the WSBT. By secret ballot.
The WSBT Ratification Process from P74 of the WSM was read out.
The ratification process of the WSBT was completed. All WSBT members were ratified.
- Ratification of CAWSO Board. By secret ballot.
The ratification process of the WSOB was completed. All WSOB members were ratified.
- New Proposed Area Report Template.
Jeannette and Suzanne have worked on the revised document.
MOTION:
Motioned that we accept and distribute the revised Area Questionnaire. Seconded. Discussion.
Friendly amendment proposed to remove the question about Delegate attendance at the World Convention. Motion Maker and Seconder Accepted the Friendly amendment.
REVISED MOTION:
Motioned that we accept and distribute the revised Area Questionnaire, without the question about attendance at the World Convention. Seconded. Motion Passes.
- Expense Report Template (Suzanne)
Functionality of spreadsheet cell calculations in the report has been fixed.
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- Need for translation and proofing of Service materials and pamphlets (Kevin)
Dealt with this earlier, but left it on the agenda for future quarterlies.
- 1-800 phone number (Jeannette/Kevin)
Jeannette stated that at the PI Summit, there was concern expressed about the non-functioning hotline number. Jason said that he is already dealing with that within the PI Committee on the conference calls. No further action required now, but left on the agenda pending information coming forward from the PI Committee.
- Trademark draft policy (Anne/Vanessa)
Anne and Vanessa will work on this but it is not ready to be presented tonight. Will be left on the agenda for next Quarterly.
- TAL Descriptions (Vanessa/Jason)
Vanessa and Jason had reviewed the documents and found a number of sections that would require amending. During the previous conference call, it was suggested that it would be advisable for the WSBT to look at it and suggest changes or thoughts.
Anne suggested that this might be something that we could work on online, and bring forward some suggestions as to what to change, add, etc.
Vanessa added further perspective on this.
Vanessa added that she hasn’t had a dull moment.
It was suggested that the current TAL’s begin working on revising the document and bring proposed changes to the WSBT as a starting point to work from. Agreed to by the TAL’s.
NEW BUSINESS
- CA Holland costs to translate Step 1 (Suzanne)
Suzanne provided historical context about the previous translation Process in Holland and how the requests for costs came about.
The matter was discussed by the board.
MOTION:
Motioned to ask the office to financially reimburse the Holland Area for the costs required to make the required changes to Step One in their literature in the amount of EU439.29. Seconded. Discussion.
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Motion Passes Unanimously.
- Voting at Regional Assemblies and Caucuses (Jason)
Jason provided background about this. They are finding that the current guidelines in the Manual restrict the business to be conducted at the Regional Assemblies. Having discussed it further with other Regional Trustees he has discovered that it could be simply a shorter Assembly to deal with these listed voting items, and then the rest of business could be dealt with as a Regional Caucus.
- Publication / Document Formatting Guidelines / Signed Royalty Agreements (Jason)
Jason provided background on this matter, and stated that it is currently an item being looked at regarding what is included in the Royalty agreements, looking at formatting guidelines, and other ideas to clarify and standardize the Royalty Agreements and have a document that we can use to provide to areas for correct use of our literature.
Jason and Vanessa agreed to work on this and then bring it back to our board at the next quarterly.
- WSOB Chair/Treasurer interview questions (Anne/Tom)
Anne explained that these questions need to be looked at and revised. Tom will look at them and put proposed changes to these questions to the Board online.
- Procedures for reimbursement of non-US trustees (Jason)
Kevin (WSOT) will take to the WSOB to request they use PayPal and the sender pays the fees.
- Conference Committee Template (Jeannette) Jeannette will take the lead on this.
- Southern California PI event (Kevin) They want to hold a PI Event here at the conference prior to the conference (over a 2hr period, have 4 one half hour sessions for the media or
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invited) They want to have this around noon.
- WSBT email policy (Jason). Observation is that we should not be utilizing WSBT email address for personal emails regarding birthdays, etc., and sobriety birthdays, etc. – Better to keep this on the What’s App Group instead. It has and does get in the way of conducting business. It was proposed that we remove the automated Birthday Wishes from the email and keep it to business emails.
MOTION:
Motioned that we remove the automated birthday wishes from the email account to keep it restricted to business activity. Seconded.
Discussion. Motion passes with substantial unanimity.
- NADCP (Jeannette)
There was an earlier discussion regarding NADCP.
Jason: Used to be an ~$5000 line item for the WSBT to participate in NADCP, then it was turned over to PI. As lead on PI, Jason will take to the PI Committee to request a report from them to the fellowship regarding the merits of participation in NADCP and the value to the fellowship.
- WSBT PI Subcommittee (Jeannette)
Postponed until the next quarterly.
- IT Conference Committee item “Printing on Demand” (Suzanne)
Suzanne – It is happening in 5 areas presently, and other areas are interested in it and that is why it has been brought to the IT Committee. Ability for small areas to be able to produce 50 books instead of 500 books would be very helpful. It is a good idea for the IT Committee to continue to look at this.
- Discussion about Areas infringing on our copyright materials, Including books. (Jason)
MOTION:
Motioned that the WSBT write a letter to Russia to educate them on copyright and royalties. Seconded.
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Discussion. Motion Passes with substantial unanimity.
CORRESPONDENCE/RESPONSES FROM/TO THE FELLOWSHIP:
From: Kevin Cantwell [mailto:kcntwll@gmail.com]
Sent: Tuesday, February 06, 2018 8:05 PM
To: cawso@ca.org
Subject:
Someone here please tell the Facebook group “COCAINE, and ALL other mind altering substances* to please .remove any references to CA, their LOGOS any COPYRIGHTED. Material deemed protected by law because of blatant misrepresentation and violations of copyright laws… (unless you all already have lost them because of negligence) this internet group is using them unchecked and I..as a member of COCAINE ANONYMOUS Insist they remove anything so protected. Please do this and would appreciate no snide rude demeaning insulting comments cause at this point im about to file a goddamned lawsuit against CA and some of the members because of their blatant stupidity and deplorable commentary
Thank you
Kevin M Cantwell
Tom P offered to take the lead on this response. We said 30 days, but it might take more time.
REFERRALS COMPLETED:
WSBT 2017-1 From Maria K. Northern Alberta Area (Post-Conference)
I would like to see the trustees revitalize the idea of having a non- addict trustee on the board of trustees for CA. I have been a member of CA for more than a decade and this is the first year that I’ve heard that this position is vacant and learned that it has been vacant for 30 years. It’s difficult to fill a position if it isn’t being announced or promoted by the appropriate body. Thank you.
Response:
NO ACTION TAKEN
We continue to get the word out to the fellowship about the position of Non–‐Addict Trustee. This has been discussed again this year on the board. The following are references from the WSM presented here for your information:
(p37) The non–‐addict servant has important professional and/or other valuable skills to benefit the Fellowship as a whole.
(p53) Non–‐Addict Trustee: Non–‐Addict Trustees are from the various designated
Regions. Trustee–‐at–‐ Large: The Trustee will be chosen from the seven regions of Cocaine Anonymous.
(p54)
Qualifications of Non–‐Addict Trustees:
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- Willingness to serve
- The time and resources necessary for active Trusteeship.
- A knowledge of the Twelve Traditions.
- A good understanding of the disease of addiction and the Twelve Step Program of Recovery.
(p55) The various Trustee Slates shall be submitted to the Conference for ratification as one of the first substantive orders of business. Each Regional Slate, Non–‐Addict Trustee Slate, WSO Trustee Slate, shall be presented for approval by a single vote of the Conference. The ratification of the Regional Slate also constitutes the ratification of the Trustee–‐at–‐Large designees and the WS Trustee from the Pacific South Region. If there is an objection to the slate, or any individual on the slate, then each individual on the slate will be considered separately.
(p57) Non–‐Addict Trustee:
- One or more nominee candidates may be submitted from each Area within a Region.
- At the various Regional meetings, nominees will be elected.
- The candidates will be submitted to the Trustee Election¬ Committee for qualification.
- The Trustee Election Committee will submit the candidates to the World Service Conference for ratification by two–‐thirds vote of the WSC.
- The Trustee Election Committee will make its selection from the Conference Approved Slate.
From our Bylaws
(p54) Non–‐addict Director Trustees shall be persons who are not and have not been afflicted by the disease of drug addiction and who express a profound faith in the recovery program upon which the Fellowship of Cocaine Anonymous is founded.
ILAS
WSBT
POST-CONFERENCE REFERRALS TO BE ADDRESSED:
WSBT 2017-2 – (Kevin)
From Jerico M. Colorado Area (In-Conference)
When a new Area is created – the area is given 3 delegates and 1 alternate. This occurs no matter the size of the starting area. Would it better serve the area if the amount of Delegates are relative to the size of the area? I have heard this discussion amount CA members and thought I would put in the referral for discussion.
________________________________________
Kevin mentioned that S&B is looking at this referral. Kevin will take the lead on this response, and bring something back to the board.
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WSBT 2017- 3 (Yvette)
From Jay F. Conference Committee Chair/Colorado Area (In Conference)
This is a referral related to the Right of Rotation. I have always been troubled by the fact that at the WSOB level, even trusted servants that serve the maximum six years, can go off the board for two years and then be allowed to serve another term or more later on.
I sent a referral to the WSOB last year who just responded (in its Opening Report) that the WSM provides for “consecutive” terms and that this practice of letting servants come back after a break in service is allowable due to this technicality. I respectively disagree. To me, the right of rotation means that after six years, the person can no longer serve in the same position again ever.
This is how it is at all other aspects of World Service, albeit from Trustees, Conference Officers and even Conference Committee Chairs. To me, this seems to be intellectually and spiritually dishonest. As I understand the Concepts and other writings and practices about the right of rotation, how can this ever be acceptable. Rather than just put forth a motion to change this to S&B I would appreciate please the WSBT weigh in on this. Can the WSB please clarify this once and for all. We will be submitting a referral about this but believe that the Trustees need to give guidance on this important matter as well.
Thanks very much.
WSBT 2017- 3 (Jason)
From Dawn M. CAUK (In-Conference)
I propose that a defined time period is agreed and documented in WSM
regarding the publication of WSBT minutes from face to face, online and telephone meetings. Time period to be ‘next available delegate mailing or within the following 60 days’. It is challenging as a delegate to stay abreast of progress of referrals to WSBT and enquiries that they are dealing with when we receive these minutes in arrears by two quarters.
There must be a way to ensure that minutes from all meetings are available in the next quarterly delegate mailing to allow for timely perusal and enquiry.
Jason will talk with Jeannette and Anne about this offline before working on a response.
WSBT 2017-4 (Kerry)
From Earnest M. Northern California Area (In-Conference)
Re the artwork which was at Seattle at the CAWS Convention. There was a large piece of artwork with AA’s logo and AA’s principles and the CA logo in the middle of it, which was right in front of the podium, it was a great piece but had tradition violations. How can this be, please guide us how to prevent this at the World Service Convention level. I have a copy of this art to provide to you
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and will do so directly. It is attached here.
The picture for this is in the Box for conference. We can view it there.
Kerry will take the lead on this response, and bring something back to the board.
WSBT 2017- 5 (Jason)
From Dawn M. CAUK (In-Conference)
This referral is made in the interest of accountability and transparency:
Motion: that the WSBT quarterly minutes are published with the reports submit to them on a quarterly by 3 the standing committees of conference as unedited attachments with a naming convention including date received and which WSBT assigned to.
Jason will get this back to the referral maker to get clarification on this referral, and ensure that this was correctly transferred from the box.
CLOSING:
- Date and Time of Next Meetings – WSBT Conference Calls (1 hour):
WSBT Conference Call – May 6, 2018 at 9:00 AM PDT
WSBT Conference Call – August 5, 2018 at 9:00 AM PDT)
- Date and Time of Next Meetings – WSBT Quarterly Meetings:
WSBT 1806 Quarterly – Monday June 25, 2018 @ NOON PM EDT to Monday, July 2, 2018 at 12:00 PM EDT – Montreal, Canada
WSBT Conference Quarterly – Sunday, August 26, 2018 3:00 PDT to Sunday, September 2, 2018 at 1:00 PM PDT – Los Angeles, USA
- WSBT Group Inventory
- Close – Serenity Prayer
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For all attached documents and reports see pdf: 2018-03-02-04-WSBT-Quarterley-Minutes.pdf