WORLD SERVICE OFFICE BOARD MINUTES
March 17, 2018
OPEN MEETING @ 9:15am
SERENITY PRAYER – Led by Randy M.
TRADITION -3 Read by Yvette H.
CONCEPT -3 Read by Kevin M.
BIRTHDAYS – Randy M. – 25 years on 2/15/93.
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Allison M. (Treasurer), Kevin M.
(WSOT) and Yvette H. (WST).
Quorum is met.
Guests: Debbie J, Brenda, Ron D, Darlene.
CHAIR ANNOUNCEMENT(s)-
- We have 4 Director at Large positions open we need to fill ASAP.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – 2/10/2018
MOTION to approve the minutes of the February 10, 2018 WSOB made by Alesia F..; seconded by Linda
- Motion passes unanimously. SEVENTH TRADITION – can was passed.
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Comments:
- She has been requested to add the web site address to the H&I Bookmarks that are passed out at prisons in lieu of chips. MOTION to add the CA.ORG website address to future printing of H&I Bookmarks once the current supply is exhausted made by Kevin M.; seconded by Allison M.. Motion passes unanimously.
- The first quarter inventory for the office is scheduled for March 28, 29 and 30th.
- She is continuing to work on the procedure manual and the new Drug Policy.
Questions:
- None
DIRECTOR REPORTS
Chair – Randy M. – written report submitted
Comments:
- He is humbled and honored to have been elected to sit as WSOB Chairperson. Thanks to the trustees for their vote and the board for their support.
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Questions:
- None
Vice Chair- Alesia F – No report.
Comments:
- None
Treasurer – Allison M- Written report submitted.
Comments:
- Sheraton Hotel invoices are not timely. Is there a more direct contact person there who can help?
- Some discussion about the fraud check. It’s a federal crime
Questions:
- None
Secretary – Open
Director at Large – Open
Director at Large – Open
Director at Large – Open
TRUSTEE REPORTS
WSO Trustee – Kevin M –written reports submitted.
Comments:
- Discussed foreign payments report.
- Discussed local printing for European areas. Royalty agreement. Linda asks if the WSOB will be reviewing the proofs prior to allowing the local printing.
- WSOB needs to update the ca.org website regarding the conference dates.
- WSOB may need to establish policy for GoToMeeting scheduling.
- Kevin made a request of the office for information regarding a report of PAID pamphlets from three areas, and separate out H&I if possible.
Questions:
- None
WS Trustee – Yvette H
Comments:
- Discussion of the F&B budget increase for the conference. Perhaps add a Unity Breakfast buffet to F&B. The conference committee has already discussed this.
- Yvette H. has reviewed the proposed contract for the New York 2020 convention and finds that it NOT in the best interests of CAWS. Is not a good contract for us.
- Trustee Quarterly in Montreal beginning June 24, 2018.
- There was much discussion about the fraud perpetrated against CAWS relating to trademark renewals. Yvette H. indicated the WSBT will be putting measures in place to prevent a recurrence of this type.
- Linda will send an email to the attorney making sure he is aware of the new Trustee Chair and WSOB Chair.
Questions:
- None
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COMMITTEE REPORTS –
Finance – Allison M Written report submitted.
Comments:
- No report.
Structure & Bylaws – Kevin
Comments:
- No report.
Convention– Yvette
Comments:
- No report.
Conference –Linda and Alesia
Comments:
- No report. Conference call scheduled for tomorrow.
- Delegate mailing to go out in 2 – 3 weeks.
Unity– Kevin M.
Comments:
- He has not been able to attend the committee meetings due to conflicts with other conference calls.
Literature, Chips & Formats – open
- Linda reports that the proofs of the 1-week chip is ready for final confirmation.
Hospitals & Institutions – Open
Public Information– Allison M.
Comments:
- No report.
IT – Randy M -written report submitted.
Comments:
- None
Archives – Yvette H.
Comments:
- No report.
European sub – committee – Randy – written report submitted.
Comments:
- None
CAWS CONVENTION REPORTS:
A. CAWS 2018 -Montreal – Robert F. – Meeting Monthly
Comments:
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- No report.
B. CAWS 2019 – Sweden –Johan T.
Comments:
- No report.
C. CAWS 2020 – Austin – Susan L.
Comments:
- No report.
D. CAWS 2021 – New York – Alan S.
Comments:
- No report.
GUEST REPORTS:
- Darlene – she reports that there will be a PI Summit at the conference hotel on the Tuesday prior to the conference. The cost for the hotel space will be borne by the PI budget. They are coordinating with the WSCPI Committee as well as the Conference Committee.
- Debbie J. says she’s here to observe and see how it works as a possible DAL candidate.
- Ron D. – same; is here to observe as a possible DAL Candidate.
- Brenda says she’s interested, and has ideas and enthusiasm to bring to the WSOB.
ONLINE BUSINESS:
- NewsGram approval – MOTION to approve the online vote for NewsGram made by Linda F.; seconded by Kevin M. MOTION passes unanimously.
- Final 3 Convention Speakers – MOTION to approve the online vote for the Final 3 convention speakers made by Linda F.; seconded by Kevin M. MOTION passes unanimously.
UNFINISHED BUSINES
A. Look over guidelines –House Keeping of position names
B. Process and procedures updated in the book – Linda (April) Deadline
C. Office assignments
a. Electronic Meetings -goto meetings
D. 800 Number –
E. Ad Hoc Committee – Where do we stand on this?
F. Conference referrals
a. WSOB 2017 1 – CAWS Office Store –Please be sure that the Office is selling items in the CA Office Store during ALL days that the Conference is in session. It makes no sense to me and others here that the store is not open today (Saturday) since every delegate is here all day today. We missed some bi sales today. I know it was announced that the store would not be open, still, in my opinion, the store should be open today.
b. WSOB 2017 2 – CA Logo Stickers – That the WSO produce foreign language C.A. logo stickers for all of the established Areas of our Fellowship. We are a global fellowship. It seems a great oversight to have stickers available in English only.
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c. WSOB 2017 3 – (Referred from Finance 2016 1) – Add or increase a line item amount to allow for the World Service Office to carry out translations of our World Service Manual for all Areas recognized by The World Service Conference that do not have English as their first language. The amount to be adequate for said translation works to be carried out by the World Service Office without the requirement for participation of the individual Areas. The current number of required / outstanding translations to have adequate funding within the next two years and an ongoing line item to allow for newly required translations to be commenced immediately upon the recognition of a new Area.
d. WSOB 2017 4 – (Referred from LCF 2016) – That the Committee revise the Newcomer Booklet to include the reading “Who’s A CA. Member?”
1.The WSOB will be working on this referral throughout the year.
e. WSOB 2017 5 – (Referred from the WSBT) Please allow Areas to produce and distribute C.A. keyrings, medallions and Books under Royalty Agreement.
f. WSOB 2017 6 – (Referral from IT 2016-1) – Digital delivery of Speaker Audio files – as we proceed in the digital world, and as more and more conventions are transitioning toward uploading digital files from workshops and speakers, should there not be a WS standard (bit rate, frequency, format, compression and production origin) for these files? Furthermore, is it possible to create on the CAWS site a file distribution system, or at least a link to a page, so that members worldwide can access the media as it is produced and posted?
g. WSOB 2017 7 – NADCP Funding – A Motion will be brought related to this SR14 Notice which will be addressed to both the WSC Finance Committee and the WSOB to cease (not fund) participation by C.A. World Service at the annual United States National Association of Drug Court Professionals (NADCP) Drug Court Conference; and only then reinstated thereafter if and when it can be substantiated that the significant funds which are being spent on C.A.’s participation each year provide an acceptable return on C.A.’s investment in terms of measurable results, including without limitation: the number of new meetings started directly after CA Drug Conference participation, new C.A. cities / states / countries colonized where there is little, if any, C.A. now, and judges and referees sending their people specifically to C.A (how many people were sent).
h. WSOB 2017 8 – Best C.A. App – Have a contest to see who in the fellowship can make the best computer App. The creator of the winning App would get a designated prize, and all rights and ownership of the App would be turned over to the WSO. A contest of this nature would tap into the great technical skills that many of our members have as well as eventually providing much desired services to our entire fellowship. If an App was created for the meditation book, it could even help generate income for CAWS.
i. WSOB 2017 9 – Draft Publications Guidelines – Please consider adopting the attached draft Publication Guidelines (or something similar). (These Guidelines are available for review related to this Referral. Inquire to the Conference Committee for a copy please. These Guidelines are NOT attached here to this report.)
j. WSOB 2017 10 – Publication Information Repository – If this has not already been done, please consider creating a central repository for all information related to the publication of C.A.’s books. This would include source files (from original publishing software, where applicable, as well as PDF and / or “e-book” formats), lists of fonts types and sizes for each element of the book, cover art and colors, etc. Ideally, this information
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would be readily accessible to members of both Boards and backed up to multiple secure locations.
G. WSOB 2017 11 – Cost of Currency Exchange – The fellowship appears to be not informed regarding the cost of managing multiple currencies and converting to USD. Request that the WSOB Finance Committee monitor, record and report on the cost to the fellowship 2017 conference to 2018 conference of managing all financial matters in multiple currencies.
NEW BUSINESS
DAL Resumes are being accepted.
Executive Session – An interview and vote for one of open DAL positions was held during executive session and Pierre K. of South Africa has been voted in as a new member of the WSOB. His resume will be sent to the WSBT for ratification.
MOTION to adjourn at 11:00PM made by Linda.; seconded by Allison. MOTION passes unanimously.
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For all attached documents and reports see pdf: 2018-03-17_WSOB_Minutes_Final.pdf