Mar 17, 1988 – WSOB Minutes

COCAINE ANONYMOUS WORLD SERVICE OFFICE
MINUTES OF BOARD MEETING
MARCH 17, 1988

In Attendance:

• Steve P.
• Linda N.
• Rusty F.
• Jim B.
• Robin V.
• Reggie L.
• Bob C.
• Sara C.
• Cory A.

The meeting was called to order at 7:40 with the serenity prayer.

Bob C. read the long version of Tradition 8.

Minutes of board meeting of March 3rd not available to be read. They will be read and ratified at board meeting of March 31st.

Steve welcomed everyone and gave special thanks for all the great service to those members leaving the board.

Brief Overview:

1. Coco resigned as Chairperson approximately 1 month ago via telephone. Rusty chaired last meeting. Helene H., is the new Chairperson, Steve P., is moving from Director to Vice Chairperson, Bob C., is the new Treasurer, Sara C., is new Secretary. The board is still in process of looking for new Director. That will be discussed at next board meeting.
2. There are two corporations; Cocaine Anonymous World Service, Inc., and Cocaine Anonymous World Service Office, Inc. Both corporations have Articles of Incorporation, however there is not a non-profit status for C.A.W.S.O., Inc. We are currently operating under two corporations which needs to be addressed and rectified.

There needs to be a separation of the two corporations (C.A.W.S.,Inc. into the Trustees and C.A.W.S.0.,Inc. for the office).

The original corporation has non-profit status. C.A.W.S.,Inc. was filed on June 18th, 1984. Then on September 17th, 1987 C.A.W.S.O.,Inc. The business license and the federal tax I.D. have not been filed for C.A.W.S.O.,Inc. The B of A account started operating under C.A.W.S.O.,Inc as of Dec. 1, 1987.

What is needed for new corporation:

1. Federal Tax ID Number
2. State Board of Equalization/Resale Number
3. File for non-profit status

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**Treasury Report/Linda N.:

As of last board meeting balance was $6,289.59/Trust Account. Since last meeting we have had chips & literature sales of $5,789.34 , donations of $984.52, leftover from San Francisco Convention of $311.97 bringing our balance to $13,375.42.

Operating Account was $3,033.03.
Paid expenses 995.80
Balance $2,037.23

• $432.00 Cory salary
• 174.00 Computer Land/printing of Newsgram
• 42.00 City of Culver City/Business License
• 251.00 State Compensation Insurance
• 95.00 Mark for 19hrs work

Operating Account: $2,037.23
Transfer from Trust Acct. 10,000.00
Total Operating Acct. Trust Acct. $12,037.23
Balance $3,375.42

Pending Expenses:

$4,200 KCET/Chips & Lit.
119 Culver City Office Products
61 Electricity Bill
56 Postage Meter
96 Fed X
125 LA Best/Copier 1,485 Copy Center/Literature
381 UPS
2.880 Transcripts
$9,403 Total

COMMITTEE REPORTS:

**Newsgram/Not present

**Intergroup Communication/Jim

Nothing to add/next meeting to be scheduled for middle of May.

**The Connection/Reggie

1. 150 – 200 additional flyers have been sent out. Susan S., will be giving presentations for San Fernando Valley, San Gabriel Valley, Inland Empire and Orange County,
2. Editorial response – virtually nonexistent.
3. July deadline for publication distribution.
4. Envisions that in the last 30 to 45 days all submissions forms will be sent in.
5. Susan S., gave report at L.A. G.S.0. on Tuesday and Reggie has not heard any mention of it in GSR reports at any meeting as of yet.
6. Reggie suggested that all of us announce at meeting that Connection is now in business, take flyers and distribute.
7. Cory is to print more flyers with corrections.
8. Reggie suggest that we send flyers against the (registration list for World Services Convention). We do not have as of yet but should receive soon.

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**Public Information/Robin

1. Bob Gibson has been chairperson of Public Information – he resigned 3 to 4 months ago, no one is in charge of Public Information.
2. Robin vas asked to give a report/L.A. Public Information for six months.
3. Robin is asking to find an assistant who will quick move into Chair position as Robin is moving to Redondo Beach can’t do P.I. any longer.
4. Commercial – Lots of request for public service spot. Robin asked to get originals or copies with L.A. phone number, Bob G., delivered video and (2) 3/4″ tapes which were to be a blank (no sub-topics or phone number). The video for L.A. was blank. Robin does not have equipment to check 3/4″ tapes. There is a stack of (The Straw, San Francisco and LA Number Tape) tapes in boxes, does not know if they are blanks, originals?????
5. Steve and Jim will take tapes to college in their area and check tapes.
6. Reggie interacted: He asked if this wasn’t approved by conference to go ahead and print the tapes and that money was supposedly allocated to do so. His last understanding was that tapes were in the works or that they were on the way????
7. Steve P. interacted that Bob G., was working on a lot of things and no one knows what was or was not done.
8. It was decided that Bob C., would approach Bob G., and ask if he could come in and help straighten out the confusion and come to the next board meeting.
9. Robin stated that someone from Massachusetts called here for original commercial and said would send back in one week. Robin wanted to give him Jennifer’s number in New York and let her help him, however, because he is not involved in W.S.O. he did not.
10. Robin ran into Bob G., who informed him that he was receiving calls regarding P.I., he refers them to Central Office, then the ball gets dropped.
11. Robin suggest that we call Bob Gibson right away and take care of this situation.
12. Robin will bring in boxes of tapes that he has and give to Cory.
13. We need to find out if we have tapes, if so, where and what, if not, where are they in the stage of acquiring?
14. Someone for Public Information is needed for W.S.O.
15. Jennifer should be made aware of what is going on.

**Chips and Literature/Corv

1. As per last board meeting, Cory is ordering chips in certain amounts. They are sending approximately 2,500 each literature a week, 4,000 newcomer a week, 2,000 30/day, 1,500 60/day and 1,500 90/day. Cory will bring print out for next meeting with accurate numbers.
2. Cory asked for approval to buy metal chips.
3. Out of 1 year metal chips for two weeks, total back order of 150 to 200. It was approved to buy 500 1 year chips.

**01d Business of Feb. 11th:

1. “Meeting Here” signs we have/to be discussed in New Business.
2. Fact File – is fact file finished? Robin to ask Bob G. about Fact File.
3. Copy machine monthly rental – $125 per month. Steve and Bob C. will go out and look at copiers. Will bring recommendations for next board mtg.
4. Steve took State Bd forms to give to Helene.
5. Bob C. and Rusty to take a look at non-profit status.

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6. Steve went down and filed for business license/Fire Department will be out on Friday, April 1st to do inspection. All other paper work needs to be filed with them.
7. Bernie Gans – Rusty is turning over all legal papers regarding trademark and other legal issues. Cory to start file for these documents. Dr. Baron defaulted. Bernie has sent letter to Chemical Abuse Aftercare, Inc., of Houston, Texas. They call themselves CA.
8. Rusty gave job description to Sara, Ray should have the rest. Sara will collect these so that the board can go over them before sending them to Bob Lemon.
9. Next board meetings are 3/31, 4/14, 4/28, 5/12 & 5/26.
10. Cory wanted to notify the fellowship that she needs advance notice of mailings of at least a month. It was suggested to bring up at next conference. Also it was suggested that Cory send out flyer requesting advance notice of 60 days. Cory will bring flyer to next board meeting.
11. Cover letter for donations – Cory will submit new letter at board meeting.
12. Looking for suggestions of persons to head up Public Information & Archives. Suggested that we get the word out.

NEW BUSINESS

1. Reggie announced that he received a flyer from Quovadis with current address. This is very disturbing. Where are they getting the mailing list?
2. We need security on our mailing list. Linda will put a password on mailing list.
3. We have new keys and Cory passed master key list for everyone to sign for keys.
4. Letter to be sent to Debbie/Chicago stated that she is entrusted with this mailing list.
5. Bob C. wants to continue to chair By-laws committee until next conference. All agreed.
6. Bob C. asked about contributions for World Service from other groups. It was suggested that we notify meetings/GSO meetings about WSO and needed contributions. Also, the delegates should be doing their job in this area, as they have budget/financial information. Delegates are not reporting this information to meetings.
7. Reggie suggested that we of the board make announcements at meetings of the conference approved 70/30 plan for contributions.
8. It was suggested that we use self-addressed envelopes and also send announcement including wording from transcripts of conference that passed that resolution. We should send announcement immediately to all GSO’s and request that they make copies and put on their agenda.
9. Reggie discussed suggestion of Trustees regarding sending seasonal envelopes for donations.
10. Transition of new board members effective this date.

Motion to adjourn

Seconded and carried

Next meeting 3/31/88

I am grateful to be of service,

SARA COLE

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