WORLD SERVICE OFFICE BOARD MINUTES
March 16, 2019
OPEN MEETING @ 9:05am
SERENITY PRAYER – Led by Randy Moss
TRADITION 3 read by Brenda M.
CONCEPT 3 read by Ron
BIRTHDAYS: Ron D. 16 years; Randy M 26 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Brenda M. (Secretary.), Ron D. (DAL and Yvette H. (WST).
Quorum is met.
Guest: Misty M from Conference Committee
CHAIR ANNOUNCEMENT(s)-
MOTION; Linda moved to take the agenda out of order for convention updates; Alesia seconded motion. Motion passes unanimously
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – January 19, 2019
MOTION Linda moved to approve the WSOB minutes with any housekeeping from; Alesia seconded.
Motion passes unanimously
SEVENTH TRADITION – Observed
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: The cost of order and reprint HFC I, HFC II and “A Quiet Peace” would cost approximately 15K. The asked Linda to reduce order/reprint to avoid back order and stay within the budget. The receptionist resigned and we have two possible candidates for a temporary hire until we redefine the full time position. Discussion on the NADCP workshop in D.C. in July – details to pending.
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted
Highlights: None
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Vice Chair- Alesia F – No Report No Highlights
Treasurer – Open – written report submitted by WSOB
Secretary – Brenda M. Written report submitted
Highlights: None
Director at Large – Pierre K. – Not Present No written report submitted Director at Large – Ron D. – No written report submitted
Highlights: The level to committee participation is low. Sample of approved artwork provided Next meeting 3/31/2019
Director at Large – David C. Written report submitted
TRUSTEE REPORTS
WSO Trustee – Kevin M – Not Present; No written report
Highlights:
WS Trustee – Yvette H – Written Report Submitted.
Highlights:
COMMITTEE REPORTS –
Finance – Open – See Treasurer report for details
Structure & Bylaws – Kevin M.
Highlight: No Highlights
Convention– Brenda M.
Highlight: None Meeting scheduled for March 1, 2019
Conference –Linda F. and Alesia F.
Highlights; None
Unity– Ron D.
Highlights: See DAL highlights
Literature, Chips & Formats – Pierre K. Not Present
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Highlights:
Hospitals & Institutions – Pierre K. Not present
Public Information– David C (See DAL report)
IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights: None:
CAWS CONVENTION REPORTS:
CAWS 2019 – Sweden –Johan T. – No written report
Highlights: To date 277 registrations. Fundraising continues; next meeting scheduled for next Thursday 3/21/2019 Linda and Randy are invited for Q&A
CAWS 2020 – Austin – Susan L.
Highlights: Fundraising is underway. Committee approved a credit for memorabilia for host hotel registration. The cost for host hotel ($199.00 night) is competitive for other hotel in the area. Discussion on approval for artwork and banking protocols.
CAWS 2021 – New York – Alan S.
Highlight:
CAWS 2022 – Atlanta – Terri Knight
Highlights: Still in contract negotiations. This convention will be held Memorial Day weekend.
Discussion on the financial and banking procedures once funds are ready for deposit.
GUEST REPORTS:
Misty C. for the Conference Committee attended the meeting to discuss how to establish a best practice communication designed to support areas want to submit proposal for hosting the conference. Discussion on roles and responsibilities of the WSOB; Trustees and the conference committee. The trustees are creating written communication to address questions from the Conference Committee on this subject.
ONLINE BUSINESS:
Linda Moved to ratified the on line vote to approve the NewsGrams; Alesia seconded the motion. Motion passes unanimously
UNFINISHED BUSINES
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A. International Structure Development Committee – Randy No Highlights
B. 800 Number – Linda/Earl No Highlight
C. Ad Hoc Committee – David C
Highlights. No – written report submitted
D. Conference Referral –
- WSOB 2018 – 1 – Assigned to Kevin
- WSOB 2018 – 2 – Assigned to Linda and Randy
- WSOB 2018 – 3 – Assigned to David C.
- WSOB 2018 – 4 – Assigned to David C.
- WSOB 2018 – 5 – Assigned to Linda
- WSOB 2018 – 6 – Assigned to David C.
- WSOB 2018 – 7 – Assigned to Kevin
- WSOB 2018 – 8 – Assigned to Randy
- WSOB 2018 – 9 – Assigned to Randy
- WSOB 2018 – 10 – Assigned to Linda
- WSOB2018 – 11 – Assigned to Linda
NEW BUSINESS
A. WSOB Meeting Dates to the end of the year.
March 16, 2019
April 20, 2019
May 18, 2019
June 15, 2019
July 20, 2019
August 17, 2019
September 21, 2019
October 19, 2019
November 16, 2019
Executive Session – None
Motion to Adjourn by Brenda M. Meeting adjourned at 11:25 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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