WSOB MINUTES MARCH 15, 2025
OPEN MEETING @ 8.00 AM PST
SERENITY PRAYER – Randy invites the room to open with the serenity prayer.
TRADITION – Jason reads the 3rd Tradition.
CONCEPT – Robert reads the 3rd Concept.
ROLL CALL & QUORUM DETERMINATION
Present:
- Randy G., Chair
- Jonathan H., Treasurer.
- Jesse G., Director of Conv & Conf.
- Yves W., Secretary
- Tai B., Director of Operations
- Jason S., DAL
- Wesley B., DAL
- Robert B., WSOT
- Joni E., WST
- Jay P. , CAWS 2025 Chair
- Justin C., CAWS 2026 Chair
- Nathan CAWS 2027 Chair
Guests:
- Albina K.
- Kalob T.
- Simonne M.
CHAIR ANNOUNCEMENTS
- February 15, 2025, minutes were approved.
SEVENTH TRADITION –
Observed in the office, online members are directed towards ca.org.
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CAWS CONVENTION REPORTS
CAWS 2025 (Arizona) Jay P.
Highlights:
- Registration to Date:
- Desert Awakening: 52 Sold
- Grand Canyon Package: 68 Sold
- Sedona Package: 58 Sold
- Saguaro Package: 95 Sold
- Breakfast Package: 23 Sold
- Brunch: 7 Sold
- Banquet Dinner: 74 Sold
- Dance Rave: 5 Sold
- Golf Tournament Single: 6 Sold
- Golf Tournament Group: 7 Sold
- Horseback Riding Friday at Cave Creek Outfitters: 10 Sold
- Horseback Riding Saturday at Cave Creek Outfitters: 14 Sold
- Friday Evening Hike: 24 Sold
- Canyon Lake Steamboat Tour with Goldfield mine Excursion: 30 Sold
- LalaPOOLooza Pool Party: 15 Sold
- Nighttime LalaPOOLooza Pool Party: 13 Sold
- Crackhead Family Feud: 12 Sold
- o Magician General Seating: 15 Sold
- Working on cancellations and wait lists.
CAWS 2026 (Florida)
Highlights:
- May launching readiness
- There is An Ad Hoc committee consisting of our members who will attend CAWS 2025 and bring the excitement with them along with some other goodies.
- Fundraising
- The Fundraising Committee performed a site-survey at a potential venue to hold the Spiritual Retreat in Fall 2025.
- The Coffee and Cups that were ordered for fundraising are now in stock and are being sold in the Area, with plans to bring a supply to ASR in Nashville in April
CAWS 2027 (Washington)
Highlights:
- Considering using RegFox for registration.
- Theme and Artwork
- Corrections being made and working on getting release forms signed.
CAWS 2028 (Scotland)
Highlights:
- The committee will have in person meeting at Regional Convention in London
- Sent RFPs to 3 hotels in the bid and awaiting responses
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OFFICE DIRECTOR REPORTS
Director of Operations- Tai B.
Highlights:
- Office update:
- Working with WST and registered agent to complete California to Arizona transition.
- Licensing and Royalty invoices are set to send.
- Merchandise:
- NewsGram Subscription canceled, will notify membership of cancelation of subscription. (Cost is high and only 8 members currently subscribing)
- UK Distribution communications going well. Next order of 50K units should take place early February, Soft opening to take place in February 3rd with a hard Open in March 3rd.
- Revision to Kindle made, all updated with new publishing information and pricing
DIRECTORS REPORTS
Chair – Randy G.
Highlights:
- The interviews for the open WSOB positions took place.
- This month’s meeting is extremely important to the WSOB as it sets in place the board’s vision for the next two board members and how we continue to have the best available WSOB for the needs of the
Vice-Chair – Yves W.
Highlights:
- I submitted February 15, 2025, minutes and updated the summary of our motions (2025 WSOB MOTIONS LOG.xlsx)
- LCF Committee
- Recalling the Early Days of C.A
- We received the word and pdf final draft version of the Recalling the Early Days of C.A. We are now back at Point 14 of the Book Approval process where the book is ready for professional book design. The next step is for us to have a professional book design and then create an electronic print proof for LCF for their approval.
- Recalling the Early Days of C.A
- NewsGram
- The theme for the Q22025 Edition is “Self-Esteem in Recovery” and the deadline is extended to March 30, 2025
Treasurer – Jonathan H..
Highlights:
- Bookkeeper
- International Account has been entered and reconciled through 2/17/25.
- Banking
- Funds transfer completed of all convention, prudent reserve, publication fund.
- Have collected all information for Trustee debit cards and awaiting issuance of cards until Rep is back in town this upcoming week. Cards to order include the following:
- All trustee cards
- WSO Chair
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-
-
- WSO Treasurer
- DOO
- Have collected all information to add convention treasurers as signers to the convention accounts.
- International Bank Account
- Entries have been created and reconciled through 2/17/25.
-
- Taxes
- Have submitted all financials for CAWS to accountant for him to prepare and file past due taxes.
- Will begin preparing financials for 2024 taxes for both organizations.
- Goal to have them filed on time May 15th
- Reconciliation
- 100050 Chase Main Operating – N/A
- 100051 Chase Prudent Reserve – N/A
- 100052 Chase Publication Fund – N/A
- 10053 Chase Petty Cash – N/A
- 10054 Chase Conv 2025 – N/A
- 10055 Chase Conv 2026 – N/A
- 10056 Chase Conv 2027 – N/A
- 10057 Chase Conv 2028 – N/A
- 100096 International HSBC – 2/17/25
- 100097 Convention 2024 – 2/28/25
- 100098 Convention 2025 – 2/28/25
- 100099 BofA Operating – 2/28/25
- 100110 Convention 2026 – 2/28/25
- 100113 Convention 2027 – 2/28/25
- 100114 BofA Petty Cash – 1/31/25
- 100118 BofA Publication Fund – 2/28/25
- 100119 BofA Prudent Reserve – 2/28/25
- 200105 BofA Mastercard – 3/10/25
- CAWSO Financials Included:
- Income Statement
- 2024
- YTD through 2/28/25
- YTD through 3/14/25
- Balance Sheet
- 2024
- YTD through 2/28/25
- YTD through 3/14/25
- Statement of Cash Flows
- 2024
- YTD through 2/28/25
- YTD through 3/14/25
- Budget vs Actuals
- 2024
- YTD through 2/28/25
- YTD through 3/14/25
- Income Statement
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Director of Conv & Conf – Jesse G.
Highlights:
- CAWS 2026 Florida
- Working with WSOB Chair and DOO to set up bank account as well as stripe and PayPal. o Selling the coffee in the Area and will sell at ASR
- Memorabilia working on pre-convention fundraising
- CAWS 2027 Washington state
- Considering using RegFox for registration
- Most committee chairs are filled
- CAWS 2028 Scotland
- Treasurer working with Jonathan on setting up European bank acct
- Have former 2024 FB page
- RFP Committee
- Committee voted to suspend until next year due to the numerous responses that the dates requested are too far out.
Director at Large – Jason S.
Highlights:
- Ad Hoc Tech and Website
- I have been in contact with Hubspot and with ZOHO. They both have a summary of our needs. A few calls to review what we already know. The next meeting with Hubspot is scheduled for Wednesday (the 19th) morning. Jonathan and Kalob plan on attending.
Director at Large – Wesley B.
Highlights:
- Office visit very productive and great to connect with office staff as well as Randy and Tai
- Review Payroll and Insurance Options, and recommendations
- Participation in candidate interviews very helpful
- Public Information committee
- Survey is ready to share – not sure about translations, but “restricted question” setups are in place
TRUSTEE REPORTS
WST Trustee – Joni E.
Highlights:
- CAWS/CAWSO Corporate Filing Status
- AZ Application for Authority
- FTB Form 3533-B Change of Address o FTB Form 8822-B Change of Address o Statutory Agent Acceptance
- All filings for CAWSO have been completed
- Mobile APP Trademark Registration
- All three registered marks have been approved.
- Releases for Original Works and Speaker Recordings
- It is the practice in Cocaine Anonymous to get signed releases for all original print/art works. Speakers are also required to sign releases prior to speaking at any C.A. event. Our current Release form for print/art works needs revision but we are going to wait to revise it when our AZ flings are completed.
WSOT TRUSTEE – Robert B.
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Highlights:
- Preparing for WSBT Q1 at ERC in London
- Presenting a “Meet The Board” at Convention for Q&A
- Specifically looking for feedback on UK Distribution
- Hoping for path forward on new Royalty Program Guidance from WSBT to present to WSOB for Final Determination
- Upcoming Meetings of Note:
- WSO Chair, DOO & Treasurer Quarterly Reports Due – 07-MAR-2025
- WSO Chair, DOO & & Treasurer Quarterly Reports Due – 02-MAY-2025
- WSO Chair, DOO & Treasurer Interviews – 21-MAY-2025
- WSO Chair, DOO & Treasurer Quarterly Reports Due – 06-AUG-2025
- Board to Board Meeting (Conference 2025) – 28-AUG-2025 **TENTATIVE**
UNFINISHED BUSINESS/PROJECT UPDATES
None
NEW BUSINESS
None
MOTIONS
SPENDING COMMITTEE
- MONTHLY MEETING MOTION
- Motion: to order 500 newcomer booklets for $700 with the changing sale price to $2.00, seconded. Passed
- Motion: to order 500 CA logo stickers at $225 with a sale price to $1.00, seconded. Passed
- Motion: to purchase 50 of one of the three birthday cards at $37.50, with a sale price to $2.00, seconded. Tabled
- Motion: to approve CR 2025-32 to provide Wi-Fi at $740 to AV contractor broadcast approved vendor, seconded. Passed
- Motion: to approve CR 2025-33 to provide streaming to use that overflow ballroom one of the two overflow areas for the main speaker meeting, we believe that that main speaker meeting will have in excess of the 1200 people, at a cost of $500 AV contractor broadcast approved vendor, seconded. Passed
- ONLINE MOTIONS
- Motion: to approve CR 2026-013 in the amount of $2160 for cart racing contingent upon TNC agreement/Joni’s signature, seconded. Passed
- Motion: to approve CR 2025-34 in the amount of $495 for child care and ensure that there is a liability release form for any childcare, seconded, Passed
- Motion: to approve CR 2025-35 in the amount of $400 for supply for children’s activities, seconded, Passed
- Motion: to approve CR 2025-36 in the amount of $515.87 for decorations, seconded, Passed
- Motion: to approve CR 2025-37 in the amount of $829.14 for the main part of the banquet centerpiece, for the ability to create a specific design & colors and price, seconded, Passed
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- Motion: to approve CR 2025-38 in the amount of $328.92 for banners and flyers, seconded, Passed
- Motion: to approve CR 2026-14 in the amount of $709 for T-shirt sales for pre-convention fundraising, seconded, Passed
MONTHLY MEETING
- Motion: to approve for CAWS2027 the Orange Logo, seconded, Passed
- Motion: to approve for CAWS2027 the Grey Logo, seconded, Passed
ONLINE MOTIONS
- Motion: to “add a registration line item to chart of accounts for convention speakers that have their Registrations covered as part of their speaking arrangement – the new line item will be 800934-Registrations, seconded, Passed
Yves W., WSOB Vice-Chair
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NEW REFERRALS RECEIVED:
WSOB 2024-03 pre-Conf 2024 Assigned to Robert B.
Patrice H F. Ohio area
Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.
I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?
It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.
Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.
LCF-WSOB 2024-05 pre-Conf 2024 Assigned to Jason S.
Parthi T. Southern Ontario area
Add the QR codes for the CA Meeting App to our pamphlets.
LCF-WSOB 2024-06 pre-Conf 2024 Assigned to Tai B.
Gillian M. R.
Southern Alberta area.
I would like to see a milestones celebration card (birthday card) available for purchase from the chips n literature order form. Some of us are not so savvy on the computer and birthday cards from stores have gotten really expensive. Something simple, but able to be purchased along with chips, pamphlets, medallions and books. Something with the CA logo and a space for the number of years a person is celebrating. I have seen them in other 12 step programs. I have attached a rough idea for a card. I am not that good with publisher. I couldn’t get the Cocaine Anonymous inside the chips inner circle on the metal coin on page 2 of my suggestion. I am sure someone with a background in graphics could fix it or whip one up. Thank you for considering my request.
WSOB 2025-01 pre-Conf 2025 Assigned to Wesley B.
Lewis E. CAUK Area
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To Whom it May Concern,
I have been asked by multiple members from my local district if the new piece of AA literature ‘Plain Language Big Book’ is approved for use in C.A. meetings in the same way the ordinary Big Book and 12 & 12 are. Any guidance on this matter would be greatly appreciated. Kind Regards
WSOB 2025-02 pre-Conf 2025 Assigned to Wesley B.
Wesley B. CA New York area
Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current files/documents etc. confirm to the naming convention.
WSOB 2025-03 pre-Conf 2025
Nadz L. C.A. Ireland
One of our Area meetings reached out to the WSO to request a starter kit. This was passed back on to our delegates via the trustee, with the assumption that it will not be fulfilled. My referral is to specify on the Starter Kit page(https://ca.org/contact-cawso/request-more-info-starter-kit/) which areas/countries can avail of the starter pack from the WSO.
WSOB 2025-04 pre-Conf 2025
Clay P. Ohio Area
It has become increasingly hard to obtain the minutes of the WSOB and WSBT. I understand the “delegate mailings” are only going in the box now, but this does not provide a mechanism for the minutes of the two Boards to be available to the fellowship’s membership as they should be. I would like to request that the minutes of the Boards Johnnybe placed in some place on ca.org.
WSOB 2025-05 pre-Conf 2025
Johnny I. London Area
It is nice to see the 2025 WSM on the website however, I believe there are some inserts that were not approved at the 2024 World Service Conference. The organogram for example, this was not approved and a revised version, which I’ve attached, was approved at the end of Conference after being referred back to committee. Please can our WSM be referred back to S&B for reviewing and correcting. Thank you kindly.
WSOB 2025-06 pre-Conf 2025
Peter McG. Central UK Area
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I propose the WSOB create a director position for International Operations, that focuses on the requirements and needs of the Fellowship outside of North America. There is a massive growth in the Fellowship in Europe and beyond, but a huge amount of Tradition 7 money is lost in inefficient practices. A Director whose role would be purely focused on improving operations internationally would help generate more funds for the growth of our Fellowship and the downward flow of funds to the WSO.
SUMMARY OF COMMITTEE MOTIONS:
None
REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:
WSOB 2024-04 pre-Conf 2024
Maggie M. CA UK
I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member
Referred to the WSC Conference Committee
REFERRALS STILL IN COMMITTEE:
None
CLOSED REFERRALS:
None
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