Minutes of the Meeting of
CA World Service Office Board of Directors
March 14, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:09pm by Vice-Chair, Richard L.
II. Tradition 1 – Read by Barry J.
III. Concept 1 – Read by Ira L.
IV. Birthdays – Sheila S. 11 years!
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (WSOB Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Bob C. (Director at Large), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant), Teresa N. (WSOB Chair, absent with prior notification)
VI. Guests Present: Sheila S. (Special Worker) & Duanne M. (PSRT)
VII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from February 28, 2013. Seconded by Ira L. Motion passes, abstention noted.
VIII. Seventh Tradition IX. Guest Reports:
A. None
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. New Contributions to Prudent Reserve/Savings
1. The board will ask the finance committee to work on this
C. Website
1. LCF is working on the website and we are waiting for it to be sent to the trustees. Linda F. will contact them and let them know it has been 60 days and time to pass the site along. Susan D. will also double check to ensure changes she submitted a few months ago were updated.
2. Barry J. has looked into a paid webservant/ IT person, and has not heard back yet.
D. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
II. Online Business – None
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
A. Ad-hoc meeting set for March 21, 7pm, at Bob’s house
IV. Recording Contracts – Ira
A. We need to craft a referral for both of these to move to the committee
V. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. will be attending this weekend’s CAWS 2013 meeting in Florida.
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2. Linda F. motions to approve the CAWS 2013 Fun-Run T-shirt artwork, pending changes on the face of the fish. Seconded by Susan D. Motion passes unanimously. Linda F. will send the final artwork to the WSOB when it is complete.
3. Linda F. motions to approve the CAWS 2013 Serenity Keeper t-shirt artwork, pending change to current logo and removal of last “C” from “CAWSC”. Seconded by Susan D. Motion passes unanimously. The board also suggests to the committee to chose a different, brighter color, for the serenity t-shirt.
4. Discussion regarding the website release form. A member from AZ submitted a suggestion. Kathy-Jo R. will forward the suggested release form to Kenny W. for the IT committee to review.
B. Chair – Teresa N. – Absent, with prior notification
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written report (see committee and ad-hoc reports)
1. Operating $14,610.73
2. Even Year $15,702.78 EY Petty Cash $547.02
3. Odd Year $23,514.40 OY Petty Cash $388.00
4. Savings #862 (Prudent Reserve) $50,121.96
5. Savings #372 (Publications Fund) $23,642.85
6. Savings $39,593.68
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
VI. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
1. Kathy-Jo R. requests the European fulfillment center be added to old business to ensure it does not fall off.
2. Barry J. and Ira L. will form an ad-hoc committee to work on the fulfillment center
3. Kathy Jo R. suggests we create somewhere to collect all policies so they don’t fall off after a few years.
4. Barry J. motions to extend the meeting past the normal time. Seconded by Susan D. Motion passes unanimously.
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
VII. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.)
1. Kathy-Jo R. and the committee has begun collection of luncheon catering bids
F. Literature, Chips & Formats: Teresa N. (Kathy Jo R.)
1. The trustees are in the review process for the meditation book
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
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I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F.
1. The archive committee has requested to be given the commemorative chips to sell. Multiple board members spoke against this because it puts the office in position to lose inventory. Ira L. speaks strongly about allowing the committee to sign out the chips for specific events, to give the members more of a chance to help.
2. Barry J. motions that the chair of the archive committee, for a specific event, be allowed to sign out up to 50 commemorative chips to sell. Seconded by Kathy-Jo R. Motion passes, two abstentions noted.
VIII.CAWS 2013 – Linda F.
A. 212 Registrants!
B. Check Requests:
1. SR013 Motion by Linda F. to approve check request, in budget, up to $500, payable to Adam’s Artwork, for Security T-shirt. Seconded by Barry J. Motion passes unanimously.
2. SR014 Motion by Linda F. to approve check request, in budget, for the amount of $129.49, payable to Banner Buzz, for Banner. Seconded by Barry J. Motion passes unanimously.
3. SR015 Motion by Linda F. to approve check request, in budget, for the amount of $5,150, payable to Just A Friend Inc./ Alonzo Boden, for Entertainment. Seconded by Barry J. On hold until Ira L. speaks to the artist.
4. SR016 Motion by Linda F. to approve check request, in budget, for the amount of $1500, payable to Euphoria Enterprises, for Entertainment. Seconded by Barry J. Motion passes unanimously.
5. SR017 Motion by Linda F. to approve check request, in budget, for the amount of $800, payable to John Nichols, for Entertainment, pending finalized contact. Seconded by Barry J. Motion passes, abstention noted.
6. SR018 Motion by Linda F. to approve check request, in budget, for the amount of $500, payable to Francis Regis, for Entertainment. Seconded by Susan D. Motion passes unanimously.
IX. CAWS 2014 – Linda F.
A. Linda F. motions to approve the CAWS 2014 theme and artwork, subject to the artists signed release form. Seconded by Susan D.
X. CAWS 2015 – Linda F. – Nothing New
XI. CAWS 2016 – Linda F. – Nothing New
XII. New Business
XIII. Executive Session
XIV. Next meeting: March 28
XV. 10:48 pm Motion to Adjourn made by Susan D. Seconded by Kathy Jo R. Passed unanimously.
XVI. Meeting closed at 10:48 pm by Vice-Chair, Richard L., with the “we” version of the Serenity Prayer.
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For all attached reports and documents see: WSOB_2013-03-14_minutes-final.pdf