Minutes of the Meeting of CA World Service Office Board of Directors
March 10, 2011
I. Opening. Meeting called to order with the ―we‖ version of the Serenity Prayer at 7:04pm by Tom P.
II. Tradition 3– read by Richard.
III. Concept 3 – read by Peter.
IV. WSM (pp.56)- read by Elizabeth. Discussion ensued.
V. Birthdays—John B.
VI. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), Teresa N. (WSOB Vice-Chair), Peter D. (WS Trustee), Richard L. (WSO Trustee), Elizabeth S. (Director at Large). A quorum is established.
B. Board Members Absent: DOO (vacant), Director at Large (vacant) and DRPD (vacant), Secretary (vacant).
VII. Guests Present: John B. (Executive Consultant).
VIII. Approval of the minutes of the prior meeting
A. Richard made motion to approve the minutes of the February 24 meeting, as amended. Seconded by Barry. Passed unanimously.
IX.Executive Session – 7:20 to 11:00pm interviewed two DOO candidates.
X. Break 11:00
XI. 11:10 meeting called back to order by Vice Chair Teresa.
XII. Guest Reports – none.
XIII. On-line Business – none.
XIV. Referrals – carry over to next meeting.
XV. Director Openings – nothing new.
XVI. Translations – Elizabeth reported
A. Spoke with Russell and member from Iran in regards to translation issues.
B. Working on getting translation bids for Polish and HFCII Swedish.
C. Awaiting translations from Russell.
XVII. Publication Issues – nothing new.
XVIII. Office Director Reports
A. DOO Report – (vacant)
B. John B., executive consultant submitted written report.
1.Proposal to offer extra days for CAWS2012 hosted by UK. Tabled.
2.Barry made motion to approve check request in the amount of $776.90 payable to Pink Jeep Tours for deposit for CAWS 2011 special event. Seconded by Elizabeth. Passed unanimously.
3.Barry made motion to approve check request in the amount of $1025.36 payable to Visa for airfare for Mandy Williamson, speaker for CAWS2011. Seconded by Elizabeth. Passed unanimously.
4.Barry made motion to approve check request in the amount of $238.80 payable to Chuck Mandich for comics/entertainment for CAWS 2011. Seconded by Richard. Passed unanimously.
5.Barry made motion to approve check request in the amount of up to $410.00 payable to Blue Line Cruises for pre-convention fund-raiser for CAWS2012. Seconded by Richard. Passed unanimously.
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6.Barry made motion to approve check request in the amount of up to $1750.00 payable to Market Tees Southampton for 200 pre-convention Tshirts for CAWS2012. Seconded by Elizabeth. Passed unanimously.
7.Barry made motion to approve check request in the amount of up to $475.00 payable to Nick S. for general committee expenses for CAWS2012. Seconded by Elizabeth. Passed unanimously.
Elizabeth made motion to approve the fun-run t-shirts for CAWS2011.
Seconded by Tom. Passed unanimously.
Barry made motion to approve the check request in the amount of $139.40 payable to Theresa Fair (speaker) for airfare for CAWS2011. Seconded Peter. Passed.
8. John submitted quarterly report.
C. Chair—Tom P. – no report (submitted quarterly report.)
D. Vice Chair—Teresa –submitted minutes for review and compiled reports.
1. Submitted quarterly report.
E. Treasurer—Barry J. – submitted verbal report and quarterly report.
1.Operating $23,570.98
2.Even Year $337.25
3.Odd Year $ 32,296.37
4.Savings $74,957.53
5.HSBC $500
6.Petty Cash $89.82
F. Secretary—vacant
G. Director at Large—Elizabeth S. submitted quarterly report.
1.Working on translations.
H. Director at Large—vacant.
XIX. Trustee Reports
A. WSO Trustee—Richard L. —submitted verbal report.
1. Next quarterly meeting this weekend.
B. WS Trustee—Peter D.—submitted verbal report.
1. Was on Conference Committee Conference call
2. Was on the Trustee Conference call.
XX. Seventh Tradition
XXI. Committee Reports
A. Finance: Elizabeth, Tom & Barry – nothing new.
B. Structure & Bylaws: Teresa— nothing to report.
C. Convention: Peter D. –already reported.
D. Conference: Teresa and Peter D. —already reported.
E. Unity: no director liaison.
F. Literature, Chips & Formats: Tom & Elizabeth – already reported.
G. Hospitals & Institutions: no director liaison.
H. Public Information: Richard L. —will be submitting bids shortly for the PSA.
I. I.T.: no director liaison.
J. Archives: no director liaison.
XXII. CAWS 2011
A. Only 173 registered – very low.
XXIII. Next meeting: Thursday March 22 and Thursday March 14.
XXIV. 11:48pm Motion to Adjourn made by Tom. Seconded by Elizabeth. Vote taken:
Passed unanimously.
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XXV. Meeting closed at11:49pm by Vice Chair Teresa with the ―we‖ version of the Serenity Prayer.
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For all attached reports and documents see: 2011-03-10-WSOB-minutes.pdf