Mar 10, 2005 – WSOB Approved Minutes

CA World Service Office Board Meeting
March 10, 2005
Approved minutes

PRESENT:

Bob Campbell, Chair
Mike Gallagher, Vice-Chair
Judy Weissman, Secretary
Jon Fish, Director 1
Kathy Jo Rangno, Director 2
Earl Henderson, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions Vacant: none
Members absent: Brian Wolf, Treasurer
Visitors: Howard E.

Meeting called to order at 7:07 p.m. Jon read the 11^th Tradition; John read the 11^th Concept.

Motion (John/Judy) to approve the minutes of 2/24/05 as corrected passes.

VISITOR REPORTS:

Howard E, – South Central District is going forward with its convention. Next month South Central District will make a contribution to World.

OLD BUSINESS:

• Director 2’s report from 02/24/05 – will be covered in this meeting’s report.

OFFICER REPORTS:

Office Manager:

See written reports.

• Spain has started its 3^rd meeting and will be sending a contribution.
• Delivery of literature racks was delayed, and they are defective. They will send a kit for us to fix them ourselves, and will let us know how they can compensate us.
• CAWS 2005: Compiled spending projections into a written report. We are asking Committee for details about some specific amounts in breakdown (see revised registration expense budget). They will not be using “used furniture” item.
• Motion (Patty/Kathy Jo) to revise Registration Expense Budget to $4758.85. Office Manager will write letter to committee explaining that WSOB has disallowed the Used Furniture and Volunteer Breakdown Supplies, and deleted the Petty Cash line and added it to Badges. Motion passes.
• Motion (Patty/Judy) to increase coffee reserve from $6500 to $8000 using anticipated savings from Registration passes.
• Motion (Patty/Mike) accepting the check request for fundraising for $994 for CAWS2005 fails.
• Also sending package of sample contracts, etc.
• March delegate mailing is on schedule. Service Manual has arrived. Waiting for last items.

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Treasurer: absent. Written reports submitted.

Chair: No written report. Met w/Office Manager regarding CAWS 2005. Talked with WSBT Chair by phone. Reviewed licensing agreement for Scotland. Has been checking email. Has some ideas for revenue enhancement. For example, have a Contribution Program table at Convention.

Vice Chair: No written report, Not sure he’ll be able to attend Convention. Monday is Conference Committee conference call. Will be in office tomorrow working on Conference Committee business.

Secretary: I will be unable to attend the 03/24/05 WSOB Meeting. Next LCF Storybook Subcommittee Meeting is Sunday, 03/13/05.

Director 1 (Jon F): See written report.

Director 2: See written report. See attached proposed outreach letters to be mailed out to encourage people in CAWS database to go to CAWS 2005 Convention. Also has prepared a proposal for an emailing.

• Motion (Patty/Judy) to accept the mail piece as amended passes.
• Motion (John/Patty) to accept the email piece pending WSBT approval. Friendly amendment (Mike) to use CAWS 2004 database only. Motion passes.
• Motion (Earl/Kathy Jo) to suspend the rules passes.
• Motion (Earl/John) to continue the meeting to 11:00 p.m. passes.

World Service Office Trustee: See written report. Items 2 & 5 have been taken care of. 1 is in process. 3 and 4 need to be worked on. 1,3 and 4 will be old business next time. Please submit electronic copies of reports to WSOT and Secretary. Attended the Regional Assembly. Sold many Escape Cocaine stickers.

World Service Trustee: Suggests discontinuing reduced literature prices for H & I purchases. No report.

COMMITTEE REPORTS:

• Finance – Kathy Jo will solicit their assistance at the Contribution Program table at the Convention.
• CAWS 2005 – Everyone from WSOB who is available will attend CAWS 2005 Steering Committee meeting by phone. Send Office Manager any corrections for program. Discuss appropriate expenditures, e.g. no petty cash, no room nights for Committee, etc. Find out how their outreach is going. Ask about transportation for special events and optimize revenue in this area. We need several committees’ budgets. Discuss hours of operation for registration and memorabilia, and sales techniques for registration.

NEW BUSINESS:

Policy for electronic checks – table.

• Motion (Patty/Earl) that we accept the new mileage amount to be .15 cents per mile for volunteers effective budget YE2007 passes.
• Motion (Patty/Earl) to allow Scotland Service Area to sign a royalty agreement to pay .05 cents U.S. funds per pamphlet passes.

Drug Court participation “table.

Motion to adjourn (Judy/Kathy Jo) at 10:59 p.m. passes.

Next Meeting: 03/24/05

Respectfully Submitted, Judy Weissman, WSOB Secretary

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