World Service Office Board Of Directors Minutes
June 27, 1996
Proposed Minutes
MEETING was opened at 7:25 pm
SERENITY Prayer was led by Scott S.
TRADITION Five was read by Jeff
CONCEPT Five was read by Ed
ROLL Call:
Scott S. Chairperson
Jeff S. Vice-Chair
Ed G. Treasurer
Brian N. WSO Trustee
K.D. Zager WSO Director of Operations
QUORUM was met.
MINUTES of 06/13/96 were approved with minor corrections.
OFFICER’S Reports
Chairperson: Scott S. reported that he has not yet completed the CAWS ‘ 96 Survey. Other projects are pending. In communication with K.D. on a regular basis. Vice Chairperson: No report.
Treasurer: Ed reviewed the Cash Flow Statements. In June we took in $14,546.78 in C/L sales, $786.42 in book sales, $3,616.58 in 7th Tradition donations for a total of $18,949.78. Expenses for June were $27,702.86. Operating account shows overdrawn by $3,634.20, the WSO is holding a vendor’s check for $5,620.00 until funds are available. Discussion took place on reporting procedures, and new accounting software.
Secretary: Chuck is out of town. No report.
Director: Susan had a family emergency and was not at tonight’s meeting.
TRUSTEE Reports
World Service Office Trustee. Brian reminded us of the upcoming Trustee conference call Sunday. Brian posed the following to the WSO Board:
- Does the WSO have the World Service Manual on disk. K.D. responded that she usually received a copy with the hard copy, however, she has not received a disk of the 1996 manual. She will call Jay F. and request one.
- Do we send tax returns by certified mail? K.D. reported that we do sometimes, if we are close to the due date to ensure a timely postmark, other wise, no.
- Ca we update information about meeting count? K.D. estimates 2,000 meetings world wide. It is not possible to get a count from the group registration cards, as less than half the meetings have registered.
- Brian asked the WSO to research a travel agent to be used for the Trustees, in order to allow them to accrue frequent flyer mileage, and bill their charges directly to the WSO. K.D. will research and report back.
- Brian asked the WSOB to schedule its meetings for November 7 & 21, 1996. Board agreed.
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- February Trustee meetings are the 7th through the 9th, 1997.
- Brian will report back on the dates of the November meeting.
- MC/VISA was approved for office use only.
- Brian reported on concerns over the disclaimer statement in the 1996 World Service Manual.
- Brian informed the WSOB that it is the Trustee’s opinion that we can no longer be a member of the non profit management organizations.
World Service Trustee. No Trustee. No report.
Pacific South Trustee. Not present/no report.
COMMITTEE Reports
Finance – No report
Structures & By Laws – No report
Convention – No report
Conference – No report
Unity – No report
CLF – No report
H&I – No report
P.l. – See PSA under New Business
OFFICE Report
K.D. read her report (attached herewith).
Motion: To approve the final draft of the CAWSO, Inc. Employee Handbook.
Seconded. Amended to modify Section 5 B 3 regarding vacation accrual to read as follows: Paid vacation is accrued as follows; Motion carried.
OLD Business
CAWS ‘ 96 – tabled. Waiting for final numbers
CAWS ’97 – Received letter from Jay. K.D. drafted letter regarding operating procedures.
Employee Compensation Survey – tabled.
Employee Handbook – Done.
Master Card/VISA – Done
Phone system – Scott mentioned that the Spanish PSA cannot be aired unless we have Spanish available through our (800) number.
Voice Mail System/800 Answering Service – tabled.
NEW Business
Delegate Notebooks – K.D. asked for the boards blessing on charging for Delegate notebooks at this years Conference. Board agreed that we should charge. U nit y Packet – K.D. asked the WSOB for their feedback on the recently submitted “Unity Packet” from the WSC Unity Committee. She is concerned that items included in packet are not conference approved. K.D. thinks that some of the items are not appropriate for a packet of this type to come from the WSO. WSOB suggested that we forward the packet to the Unity Trustee, as it needs to be “signed off” anyway.
PSA
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Motion: To transfer $2,700.00 from the Reserve account to Operating account to cover PSA charges. Seconded. PASSED.
Questionnaire – K.D. submitted a questionnaire to the Board. WSOB will review the form for input and/or changes by Tuesday. Will go in mailing to Trustees and WSOB for informational purposes.
Office Move – much discussion took place regarding the availability of Suite B (next door) coming up in September. K.D. submitted information. WSOB asked K.D. to come to next meeting with proposal of costs, game plan and logistics.
WSO Pricing
Motion: To review shipping and handling and merchandise pricing structure.
Seconded. Tabled.
Meeting adjourned at 9:50 p.m. with the Lord’s Prayer.
Respectfully submitted,
K.D. Zager
/KD
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