WORLD SERVICE OFFICE BOARD AGENDA
June 16, 2018
OPEN MEETING @ 9:00am
SERENITY PRAYER
TRADITION – 6
CONCEPT – 6
BIRTHDAYS
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Allison M. (Treasurer), Kevin M. (WSOT), Yvette H. (WST) and Pierre K. (DAL-via GTM) Quorum is met.
Guests: Ron D.,
CHAIR ANNOUNCEMENT(s)-
- We have 2 Director at Large positions and one Secretary position open that we need to fill ASAP.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – 4/14/2018
MOTION to approve the minutes of the April 14, 2018 WSOB made by Alesia F., seconded by Allison M.
Motion passes unanimously.
SEVENTH TRADITION
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted x
DIRECTOR REPORTS
Chair – Randy M. – written report submitted
Vice Chair- Alesia F –
Treasurer – Allison M-
Secretary – Open
Director at Large – Pierre K.
Director at Large – Open
Director at Large – Open
TRUSTEE REPORTS
WSO Trustee – Kevin M
WS Trustee – Yvette H
COMMITTEE REPORTS –
Finance – Allison M
Structure & Bylaws – Kevin M.
Convention– Open
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Conference –Linda and Alesia
Unity– Kevin M.
Literature, Chips & Formats – open
Hospitals & Institutions – open
Public Information– Allison M.
IT – Randy M
Archives – Yvette H.
European sub – committee – Randy
CAWS CONVENTION REPORTS:
- CAWS 2018 -Montreal – Robert F. – Meeting Monthly
- CAWS 2019 – Sweden –Johan T.
- CAWS 2020 – Austin – Susan L.
- CAWS 2021 – New York – Alan S.
GUEST REPORTS:
- None
ONLINE BUSINESS:
- None
UNFINISHED BUSINES
A. Process and procedures updated in the book – Linda (April) Deadline
B. Office assignments
a. Electronic Meetings -GoTo Meetings
C. 800 Number – Earl / Linda
D. Ad Hoc Committee – Kevin M., Randy M., Alesia F. and Linda F.
E. Conference referrals
a. WSOB 2017 1 – DONE!
b. WSOB 2017 2 – DONE!
c. WSOB 2017 3 – (Referred from Finance 2016 1) – Add or increase a line item amount to allow for the World Service Office to carry out translations of our World Service Manual for all Areas recognized by The World Service Conference that do not have English as their first language. The amount to be adequate for said translation works to be carried out by the World Service Office without the requirement for participation of the individual Areas. The current number of required / outstanding translations to have adequate funding within the next two years and an ongoing line item to allow for newly required translations to be commenced immediately upon the recognition of a new Area.
d. WSOB 2017 4 – DONE!
e. WSOB 2017 5 – DONE!
f. WSOB 2017 6 – (Referral from IT 2016-1) – Digital delivery of Speaker Audio files – as we proceed in the digital world, and as more and more conventions are transitioning toward uploading digital files from workshops and speakers, should there not be a WS
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standard (bit rate, frequency, format, compression and production origin) for these files? Furthermore, is it possible to create on the CAWS site a file distribution system, or at least a link to a page, so that members worldwide can access the media as it is produced and posted?
g. WSOB 2017 7 – NADCP Funding – A Motion will be brought related to this SR14 Notice which will be addressed to both the WSC Finance Committee and the WSOB to cease (not fund) participation by C.A. World Service at the annual United States National Association of Drug Court Professionals (NADCP) Drug Court Conference; and only then reinstated thereafter if and when it can be substantiated that the significant funds which are being spent on C.A.’s participation each year provide an acceptable return on C.A.’s investment in terms of measurable results, including without limitation: the number of new meetings started directly after CA Drug Conference participation, new C.A. cities / states / countries colonized where there is little, if any, C.A. now, and judges and referees sending their people specifically to C.A (how many people were sent).
h. WSOB 2017 8 – Best C.A. App – Have a contest to see who in the fellowship can make the best computer App. The creator of the winning App would get a designated prize, and all rights and ownership of the App would be turned over to the WSO. A contest of this nature would tap into the great technical skills that many of our members have as well as eventually providing much desired services to our entire fellowship. If an App was created for the meditation book, it could even help generate income for CAWS.
i. WSOB 2017 9 – Draft Publications Guidelines – Please consider adopting the attached draft Publication Guidelines (or something similar). (These Guidelines are available for review related to this Referral. Inquire to the Conference Committee for a copy please. These Guidelines are NOT attached here to this report.)
j. WSOB 2017 10 – Publication Information Repository – If this has not already been done, please consider creating a central repository for all information related to the publication of C.A.’s books. This would include source files (from original publishing software, where applicable, as well as PDF and / or “e-book” formats), lists of fonts types and sizes for each element of the book, cover art and colors, etc. Ideally, this information would be readily accessible to members of both Boards and backed up to multiple secure locations.
k. WSOB 2017 11 – DONE!
l. WSOB 2018 01 – Translation Guidelines – I would like to refer the attached Translation Process document into conference for subsequent editing, approval and publishing wherever the conscience of the conference deems fit. It is designed to be fellowship-facing document as I am aware there is already an internal process document.
m. WSOB 2018 02 – Brand Style Guide Creation – Request the creation and publication of a brand style for our fellowship.
NEW BUSINESS
- DAL Resumes are being accepted.
- WSOB Meeting Dates to the end of the year.
1.July 21, 2018
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2. August 18, 2018
3. September 15, 2018
4. October 20, 2018
5. November 17, 2018
6. December 15, 2018
Executive Session – DAL Interview
Motion to Adjourn
For all attached documents & reports see: 2018-06-19_WSOB_Minutes_final.pdf