Minutes of the Meeting of
CA World Service Office Board of Directors
June 25, 2009
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:08pm by Chair, John B.
II. Tradition 7 read by Tom P.
III. Concept 7 read by John B.
IV. Traditions Group Inventory—9th tradition read by John B.
V. Birthdays—Richard L. (25) and Hayward H. (24)
VI. Roll call and Quorum Determined
A. Voting Members Present: John B. (WSOB Chair), Teresa N. (WSOB Vice Chair), Tom P. (WSOB Treasurer), Willie B. (WSO Trustee), Hayward H. (WS Trustee), Yvette H. (Director at Large), Barry J.(Director at Large), Patty F. (DR&PD). A quorum is established.
B. Board Members Absent: Richard L. (WSOB Secretary).
VII. Guests Present: Robin L. (CALA).
VIII. Moment of Silence in memory of Steve E. (past WSOB-member)
IX. Approval of the previous meeting’s minutes
A. Suspended until next meeting. Please review the submitted draft minutes and come prepared for discussion & voting.
X. GUEST REPORTS—no reports
XI. Break at 7:55pm
XII. Meeting called back to order at 8:10pm
XIII. Old Business
A. Agenda for AA WS meeting-John distributed agenda to the Board via email. Waiting for response. This item remains on Old Business.
B. WSOB Director Openings— This will stay on Old Business.
C. CA.ORG in Spanish — HelpDesk—Hayward reported that the WSBT forwarded the info to
Mike but have not heard anything yet.
D. Bank Consolidation of Accounts Status— Transition date: July 1. We will keep the old account open until Conference.
E. Update on referrals—Teresa still working on division of referrals.
XIV. On-Line Business
A. Motion made by Patty and seconded by Tom on June 9, 2009 to transfer $5,000.00 from savings to checking. Motion passed, abstentions noted.
B. Motion made by Patty and seconded by Tom on June 16, 2009 to approve the CAWS 2011 retreat agreement. Motion passed, abstentions noted.
XV. Office Director Reports
A. DRPD Report – Patty submitted verbal & written report.
1. Office Manager (DOO) Position
a. 4 resumes received. Willie: Was this announcement sent out to the fellowship? Patty: no,these came in unsolicited. Willie: I think we need to put it out to the whole fellowship. Tom: I had someone ask about the position but told her it had not been announced yet. This topic will be discussed further in Willie’s report.
2. P.O. Box—do we keep the old?
a. Willie made motion to keep the long-standing P.O. Box. Seconded by Hayward. Vote taken. Passed unanimously.
3. Speaker CD’s
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a. WSO receiving calls/requests. How to proceed? Willie: The issue is the Logo being placed on the CD’s. Patty: we are only talking about CD’s from our WS Convention. We produce them. All of the speaker CD’s are on our order forms. Willie: we need the contract which gives us ownership, non-endorsing sign-off/disclaimer and the procedure by the next WSBT meeting in July.
4. CAWS 2009—51,000
5. CAWS 2010—Milwaukee
a. Registrations are way down. We are definitely seeing the results of the financial crisis across the country. We need to do some serious outreach.
6. CAWS 2011–Phoenix
a. Cost of food is high.
b. We should do better with attendance here because it is a large area. Don’t think we should cut back.
7. Drug Court
a. Our booth rocked and it was a great conference. Gave away 700 books. We were able to give people returning from last year HFCII.
b. Yvette: would have liked to attend, but was not sure if/when/how to get in.
c. Follow-up being coordinated.
XVI. Director of Operations Report – no report—vacant
XVII. Break at 8:55pm
XVIII. Meeting called back to order at 9:05pm
XIX. Seventh Tradition taken
XX. Director Reports
A. Chair—John B. submitted verbal report.
1. Thank you for all of your hard work, everyone, at the Convention.
2. Welcome Barry!
B. Vice Chair—Teresa submitted written and verbal report.
1. Served in registration, raffle and auctions at the convention.
2. Still working on referrals for Conference. Need to get ready for SR-14.
3. Grateful to be of service as sit-in-secretary tonight.
4. NewsGram—please complete and submit articles to ASAP!
C. Treasurer’s Report—Tom P submitted verbal and written report.
1. Submitted a draft budget report for SR-14.
2. We had previously estimated approx a $15,000 loss. Based on new information, it appears that we may see a loss of approx. $25,000. Revenues are down. Chips & literature sales are down $30,000. 7th tradition is down $19,000, and the Contribution program is down $5,200.
3. Tom made motion to pay bills in the amount of $11, 933.87 out of the odd-year account, pending trustee approval. Seconded by Patty. Discussion ensued. Vote taken. Passed unanimously.
4. Willie made motion to deposit the $12,855 check received from Omni Resort into the “old” operations account in order to cover next week’s payroll. Seconded by Tom. Vote taken. Motion passed unanimously. (the balance, less payroll, is to be deposited into the “new” operations account from the old account.)
XXI. Willie made motion to extend the meeting past the normal end time. Seconded by Tom. Vote taken. Passed with abstentions noted.
XXII. Director Reports continued…
A. Secretary—Richard—not report—absent.
B. Director at Large—Yvette –no report.
C. Director at Large—Barry—no report
XXIII. Trustee Reports
WSO Trustee–-Willie—submitted written report. Will address items in “new business”.
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A. WS Trustee––Hayward H—submitted verbal report.
1. Looking forward to his last conference call in July.
2.
XXIV. Committee Reports
A. Finance: nothing.
B. Structure & Bylaws: nothing.
C. Convention: nothing.
D. Conference: nothing.
E. Unity: nothing.
F. Literature, Chips & Formats: nothing.
G. Hospitals & Institutions: nothing.
H. Public Information: nothing.
I. I.T.: nothing
J. Archives: nothing.
XXV. CAWS 2009, Denver—already addressed.
XXVI. CAWS 2010, Milwaukee—
A. Patty made motion to approve spending of $460 for tank-tops. Seconded by Tom. Vote taken. Passed unanimously.
B. Motion to pay $90 in rent for the 2010 committee. Seconded by Tom. Vote taken. Passed.
XXVII. CAWS 2011, Arizona—
A. We have a contract.
B. Working on pre-fun-raising.
C. Willie: question about the coffee that we are putting our logo on: shouldn’t we send through legal before we do it? Shouldn’t we have a disclaimer on the packaging as to the manufacturing of the product.
XXVIII. CAWS 2012, UK—
A. Probably going to be Burmingham. Can’t do Brighton and still get the number of rooms we need.
XXIX. New Business
A. Royalties—remove from agenda
B. UK Storage—remove from agenda
C. Approved 2008 WSC minutes process—remove from agenda
D. 2011 pre-convention fundraising—addressed. Remove from agenda.
E. WSOB minutes—WSBT would like greater specificity in our minutes & Director written reports included in the minutes.
F. Drug Court—addressed. Would like for the WSBT to consider who will be involved going forward.
G. Paid Directors—Due to the current budget, the WSBT has not filled their 2nd TAL. WSBT would like to consider returning to a single-paid director office structure until such time that our budget situation improves. Much discussion ensued regarding possible interim solutions. Willie made motion that the WSOB develop a sub-committee to look into the office structure and possible interim solutions. Seconded by Tom. First meeting is Tuesday June 30. Patty, Willie & Tom will sit on the committee. Vote taken. Passed unanimously.
H. Bank account for CAWS 2012—most likely will be HSBC
I. Next meetings—Next meetings will be “Board Unity Night” on July 09, 2009 (location TBA) and July 23, 2009.
XXX. Motion to Adjourn made by Patty 11:20pm. Seconded by Patty. Vote taken. Passed unanimously.
XXXI. Meeting closed by Chair John B. with the “we” version of the Serenity Prayer.
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