CA World Service Office Board Meeting
June 25, 1998
Approved minutes
PRESENT:
Scott Stevenson, Chairman
Jeff Schachter, Vice Chairman
Ed Godfrey, Treasurer
Steve Edwards, Director
Susan Turnbull, World Service Office Trustee
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Kevin Murphy, recording secretary; WSO Webmaster
Gretchen Delaney, guest, CAWS 98 Treasurer
Joy Hutcheson, guest
Scott called meeting to order at 7:45 PM.
Ed read 7th Tradition;
Gretchen read 7th Concept.
Minutes of 6/4/98: Jeff moves to approve as amended; Susan 2nd; passed with 1 abstention
Motion to table 6/11/98 minutes; passed unanimously
OFFICER REPORTS:
Chair: Mary will not be present for next 5 weeks due to accounting class. Worked with Mary regarding accounting. 12/30/97 accounting package goes out tomorrow to accountant. First quarter 98 goes out this weekend. Worked on Newsgram, WSO report and financial report. Worked on finance report for Trustee conference call of 6/28. Chair reminds the board about parliamentary procedure. Announcing need for qualified WSO board members to submit resumes ASAP for WSO slate to WSO regional trustee.
Vice Chair: had conference call with WSC conference committee. Happy with current committee
Treasurer: Announces resignation due to business and family reasons, including new baby.
Page 1
Secretary: None. Position open.
Director: Newsgram delayed due to missing submissions. Expect to publish next week. Possible complication with printers schedule.
PS Trustee: Got documentation for checks presented 6/4 but not signed. Signed these checks. Two new check requests. Final closing meeting for CAWS 98 on 6/28/98.
WSO Trustee: Trustee conference call Sunday 6/28
WS Trustee: Written report submitted. Request hotel bill approval; Conference hotel cost must be paid in advance. Suggested office procedure needed for web site.
Office Manager: Not present. Accounting class. Written report submitted.
CAWS 98 Treasurer: Written report submitted. Co-anon due registration less $2. We also owe them money for 41 luncheons. Complaint made about breakfast (food ran out and auction during “spiritual breakfast”). CAWS 98 to discuss possible refunds.
(break)
COMMITTEE REPORTS:
PI/web Committee: Written report submitted. Needs live internet connection for Conference.
CAWS99: discussion of dialogue between WSO and CAWS 99 committee regarding opportunity drawing for Harley.
OLD BUSINESS
Trustee quarterly meeting:
- Recommend we tape board meetings.
- Need WSO Trustee slate for Conference.
Page 2
NEW BUSINESS
Approval of Marriott bill for CAWS 98:
- FINAL MOTION: Approve payment of bill, in principle, with $25,000 cap. Authorize committee (WS Trustee, Chair ViceChair, (outgoing) WSO Treasurer to approve final amount.
- due 7/9/98, same date as next meeting. We need to pay this now, or we go late. Meredith moves to approve bill with $27,000 cap. Jeff 2nd. Discussion of bill particulars. Friendly amendment to set cap at $25,000, accepted. Note that hotel unwilling to accept partial payment. Friendly amendment to have WS Trustee, Chair and Vice Chair and (outgoing) WSO Treasurer approve final amount. Passed unanimously.
VCR/TV combo unit for conference: Office conference committee will get 3 bids.
AT&T long distance contract: Motion to approve (Jeff), 2nd (Steve). Substantial rebate will cover all remaining amounts due, plus some, with lower rates. Approved unanimously.
Web page office procedure: Refer to office web committee.
Conference committee: Phone line for conference web link.
Motion to adjourn (Steve) Jeff 2nds.
ADJOURNED AT 9:45PM
_____________________________
Jeff Schachter, Acting Secretary
Page 3