Minutes of the Meeting of CA World Service Office Board of Directors
June 23, 2011
I. Opening. Meeting called to order with the ―we‖ version of the Serenity Prayer at 7:06pm by Vice Chair Teresa N.
II. Tradition 7– read by Peter.
III. Concept 7 – read by Elizabeth.
IV. Birthdays—none.
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Vice-Chair), Richard L. (WSO Trustee), Peter D. (WS Trustee), Elizabeth S. (Director at Large), Bob C. (Director at Large), Linda F. (DOO). A quorum is established.
B. Board Members Absent: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), DRPD (vacant), Secretary (vacant).
VI. Guests Present: Robin L.
VII. Approval of the minutes of the prior meeting
A. Richard made motion to table the minutes from June 9 to the next meeting. Seconded by Elizabeth. Passed.
VIII.Guest Reports – none.
IX.Referrals – carry over to next meeting.
X.On-Line Business – none.
XI. Director Openings – still recruiting for Secretary position. Making announcements in Fellowship that we are looking for new members.
XII. Translations
A. Elizabeth:
1. Farsi: After communicating with Kern, will work with Russell to identify how to best move forward.
XIII. Publication Issues
A. Pamphlets
1. Linda: worked with Cynthia to develop template for pamphlets. Linda made motion that we adopt the attached format to be used for all C.A. pamphlets with adding WS Conference to the approved literature line and we check the exact language from AA’s letter under the 12 traditions and 12 Steps.
Please note: the content will determine the size of the font used on the inside of the brochure. However, the outside of each brochure will be identical to the samples dependent upon one line title, two line titles, three line titles, four line titles. We will work to have all C.A. pamphlets converted to this format within the next 12 months for when we are ready to print after we have depleted current inventory. Seconded by Elizabeth. Passed.
B. HFC II French
1. E-mail received from Yves re: status of publication. Elizabeth made motion that the WSOB Chair respond by thanking him so much for his email and that we will be forwarding his request to the WSBT as action has been taken by the WSBT with regards to HFC2 French. We look forward to working with him more in the future. Seconded by Linda. Passed.
C. HFCII
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1. Elizabeth: HFC II – where are we on making the timeline as discussed last meeting? Linda: I will gather the information and we can vote on-line in the next week.
XIV. Vendor Licensing Agreements – nothing new
XV. Office Director Reports
A. DOO Report – Linda F.
1. Applied for the Canadian Copyright.
2. Checking on liability insurance for 2012.
3. Getting items together for the Delegate Mailing.
4. Received e-mail from Richard S. stating he is withdrawing CAWSO computer and network support.
5. Working with John B., Julie, Jackie and Nick to update RegOnLine to accept both USD and BSP.
6. The Office will be closed June 29-July 1 for inventory.
7. Elizabeth: what are we doing about the network support? Linda: we are looking into a quick resolution. Peter: did Richard give any notice or just quit? Bob: He just quit.
B. Chair—Tom P. – submitted written report. Absent with prior notification to the Board.
1. Bob made motion to extend a vote of confidence for Heidi J. as the new NewsGram editor. Seconded by Linda. Passed.
2. WSBT has requested a Chairperson slate. The WSOB is unclear why the WSBT is requesting a slate at this time. Peter: where did this request come from? The WSBT has never discussed this. Richard will take back to WSBT for clarification. Bob: we should build into procedure that we look at everyone’s length of office to see where they are.
C. Vice Chair—Teresa N. – submitted written and verbal report.
1. Submitted minutes for review and compiled reports.
2. Attended Conference Committee conference call.
3. Attended Conference Committee coordinator sub-committee conference call.
D. Treasurer—Barry J. – absent – submitted written report.
1. Operating $13978.22 (however this includes AMEX deposits from Convention and need to be transferred to the correct account some for 2011/2012)
2. Even Year $10108.35
3. Odd Year $131609.95
4. Savings $71,994.16
5. HSBC $500.00
6. SR # 28Linda made motion to approve spending request in the amount of £234.00 payable to Portslade Town Hall, Brighton for room and kitchen hire for CAWS 2012 fundraising event. Seconded by Richard. Passed unanimously.
7. SR #29 Linda made motion to approve spending request in the amount of $337.00 payable to ABC Printing for additional 2,500 Registration Forms for CAWS 2012. Seconded by Richard. Passed unanimously.
8. SR #30 Linda made motion to approve spending request in the amount of £100.00 payable to (prize winners) for winners of CAWS 2012 logo design contest (50/ea). Seconded by Richard. Discussion ensued. Passed unanimously.
9. SR #31 Linda made motion to approve spending request in the amount of £289.61 for CAWS 2012 committee travel. Seconded by Richard. Passed.
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10. Linda made motion to approve check request in the amount of $353.00 payable to Madison School District #38 for transportation at CAWS 2011 Convention. Seconded by Richard. Passed
11. Linda made motion to accept the 2012-13 budget as submitted. Seconded by Richard. Passed unanimously.
E. Director at Large—Elizabeth S. submitted verbal and written report
1. Attended LCF Conference call. Working on a new pamphlet. One of readers of Meditation Book submissions.
2. Reported on translations.
F. Director at Large—Bob C. submitted verbal report
1. Looking forward to participating on your new committee assignments.
2. Recruiting for WSOB open positions.
XVI. Trustee Reports
A. WSO Trustee—Richard L. —submitted verbal report.
1. Submitted on-line for WSBT approval for the $15,000 transfer.
B. WS Trustee—Peter D.—submitted written and verbal report
1. Working with Randy in Florida on hotel contract for 2013.
2. Working with Terry M. on situation re: trademark violation in Edmonton Canada.
3. Compiling list of names for room registrations for Conference.
XVII. Seventh Tradition
XVIII. Committee Reports
A. Finance: Elizabeth, Tom & Barry – waiting to see if Tom W. is remaining as committee chair.
B. Structure & Bylaws: Teresa – was unable to attend the conference call on Sunday; committee is working on referrals.
C. Convention: Peter D. & Linda – nothing additional.
D. Conference: Linda, Teresa and Peter D. – already reported.
E. Unity: no director liaison.
F. Literature, Chips & Formats: Bob, Tom & Elizabeth – already reported.
G. Hospitals & Institutions: Bob. – nothing to report.
H. Public Information: Richard L., Elizabeth & Linda – having a conference call this weekend.
I. I.T.: no director liaison. (Ryan)
J. Archives: Tom & Bob
XIX. CAWS 2011
1. Wrapping up and preparing for the pass-it-on.
XX. CAWS 2012 –
1. Bob made motion that, the WSOB send a referral to the Finance Committee that, in line with the spirit of concept 10, a line item be added for costs for the WSOB board members to attend all WS Conventions so long as they actively participate in working the convention. Seconded by Richard. Passed unanimously.
2. Proposed speaker slate presented. Linda made motion to approve the CAWS 2012 speaker slate, as presented. Seconded by Richard. Approved.
XXI. 10:00pm Richard made motion to extend the rules to complete the business on the Agenda. Seconded by Elizabeth. Passed.
XXII.CAWS 2013 –budget submitted.
XXIII.CAWS 2014 – they are looking for committee chairs.
XXIV.New Business –
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A. International 7th tradition facilities – paypal and other options – we are in the process of working on a solution.
XXV.Next meeting: Thursday, July 14 and Thursday July 28 at 7pm at the WSO.
XXVI. 10:18pm Motion to Adjourn made by Linda. Seconded by Richard. Passed unanimously.
XXVII. Meeting closed at 10:19pm by Vice Chair Teresa with the ―we‖ version of the Serenity Prayer.
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CAWSO – Director of Operations Report
June 23, 2011
Submitted by: Linda Francisco
- We have applied for the Canadian Copyright with the Canadian Intellectual Property Office and are waiting to receive our registration number. John has made all the necessary updates to the copyright page and as soon as we receive the registration # – we are ready to send to the printer.
- A letter was sent to the Canadian Intellectual Property stating that we are an anonymous organization and the writer’s have given us permission to reproduce their stories.
- Although, we would then be ready to print – there is a motion to hold off on all French printing until future notice.
- Tom and I are working on the timeline for the HFC II corrections (and typesetting bids).
- I have talked with Cynthia Cronkhite regarding getting all our pamphlets with the most current versions on file with the WSO.
- I would like to make a motion that we adopt the attached format to be used for all CA’s pamphlets. Please note the content will determine the size of the font that we use on the inside of the brochure – however, the outside of each brochure will be identical to the samples dependant on 1 line Title, 2 line Titles, 3 line Titles or 4 line Titles.
- We will work to have all the approved CA Pamphlets converted to this format within the next 12 months.
- As per Russell’s request – I am checking to be sure our liability insurance will cover our 2012 Convention in the UK
- In my conversation with Johnny Searcy – our staff liability is tack
- He is still checking to see if we need anything further for the convention.
- I asked Jackie and Russell to see if the hotel is requiring any special proof of insurance.
- Conference Report:
- Getting items ready for Delegate Mailing:
- LCF Pamphlet
- Proposed WSO Budget for 2012/13 (Working with Barry and Tom)
- Waiting for 2013 Convention Budget (Working with Randy and Tom)
- Slated for conference call on June 22 at 4 pm
- Working on getting bids for the items needed by the conference. (Office Set-up and Banner for Concepts.)
- Checking on ways to lower this annual expense (by purchasing some items)
- By utilizing some of the equipment we already have
- Getting items ready for Delegate Mailing:
- I have received an email from Richard Schaffer stating that he is withdrawing CAWSO computer and network support.
- We (John B, Julie, Jackie, Nick and I) are updating the RegOnLine to accept both USD and BSP.
- CAWSO, Inc. will be closed June 29, 30, & July 1 for inventory.
Respectfully submitted:
Linda L Francisco
Director of Operations
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Service Resume
Newsgram Editor Candidate
Heidi J. Jonathan
1949 SE Palmquist Rd., #7
Gresham, Oregon 97080
(503) 512-7883 Home
(415) 816-2410 Cell
Sobriety Date: June 23, 1988.
SERVICE COMMITMENTS : GROUP LEVEL:
3/89 – 5/90 GSR, Wednesday Noon Meeting, Clackamas, OR
5/90 – 5/91 Treasurer, Sunday Beginners Meeting
6/90 – 3/91 Secretary, Friday Winners Meetings, San Francisco, CA
1/91 – 1/92 GSR, Wednesday New Beginnings Meeting, San Francisco, CA
1/91 – 1/92 H & I Secretary, Smith House Women’s Detox, San Francisco, CA
2/94 – 8/94 Secretary, CA Women’s Meeting, San Francisco
9/97 – 9/99 Secretary, Sunday Beginners Meeting
12/03 – 12/09 Treasurer, New Idea’s Meeting
SERVICE COMMITMENTS : AREA/DISTRICT LEVEL:
12/88 – 2/90 Helpline contact person, Portland, OR
5/89 – 5/90 Helpline Secretary & Vice Chair, Portland, OR
9/91 – 4/93 Pacific North Regional Convention Memorabilia Chair and Secretary 11/90 – 4/93 Northern California Public Information Chairperson
11/91 – 4/93 San Francisco District Public Information Chair
10/91 – 10/92 San Francisco District Chairperson
10/92 – 10/93 Delegate to the World Service Conference
10/92 – 10/93 Northern California Area Vice-Chairperson
10/93 – 12/95 Northern California Area Chairperson
10/97 – 12/00 Northern California Director at large (Board of Directors)
10/92 – 12/00 San Francisco District Chairperson
12/08 – 4/10 North Bay Vice Chairperson
1/11 – Present Bylaws Chairperson, Oregon & SW Washington Area
SERVICE COMMITMENTS : WORLD SERVICE LEVEL:
9/91 – 9/92 WSC Public Information Committee Secretary
9/92 Member of the WSC Conference Committee
9/92 Conference Vice Chairperson
9/93 – 9/98 Member of the WSC Literature, Chips and Format committee.
9/94 – 7/95 WSC Literature Chips and Format Committee Vice-Chairperson
7/95 – 9/98 WSC Literature Chips and Format Committee Chairperson
9/98 – 8/99 World Service Conference Parliamentarian
9/99 – 9/00 World Service Conference Chairperson
9/00 – 4/02 Pacific North Regional Trustee (Served on Finance Committee)
8/02 – 9/04 Vice Chair, WS Conference Finance Committee
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IN YOUR OWN WORDS, WHAT IS THE NEWSGRAM EDITOR?
DUTIES: To serve the World Service Office as the catalyst of brining interest in writing articles for the quarterly Newsgram publication. To edit, compose, layout and design the quarterly Newsgram. To look for articles, poems, and items of interest to our fellowship. To continue to garner interest in the Newsgram.
WHY DO YOU WANT TO BE NEWSGRAM EDITOR?
At this point in my life, I’m looking for a service work commitment that I can do for Cocaine Anonymous where I can still be involved at the World Service level. I’m interested in this position because I can stay in communication with many members of our fellowship all over the world and stimulate interest in the Newsgram. I look forward to working with the World Service Office, Trustee’s and Office Board.
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The Proposed slate for speakers for CAWS 2012 are:
Beth D UK Thursday 8pm
Robert B Sweden Friday Noon
Layla N Canada Friday 8pm
Darren H UK Saturday Noon
Norma Jean C USA Saturday 7pm
Laura S UK Sunday Noon
Bill C USA Sunday Banquet
Shawn H USA Monday Spiritual
The expected budget is:-
Each member from the USA/Canada, the offer of £140 towards the package at the hotel and £400 towards travel which converts to around $625 for their travel exc hotel. The shortfall would be for each fellow to find money to meet the “package” deal the hotel are offering. I’m hopeful the £400 would cover most if not all of their flight?
This would be a total of £540 pp flying in from USA/Canada 4x£540=£2160
The European and Brits we would offer the same deal of £140 towards the hotel “package” and £100 towards travel for the European member and £50 for the Brits.
This would be a total of £810
£2160 USA/Canada + £810 Europe/Brits = £2970
Leaving a total from our original forecasted budget (£3390) of £420, which would cover 7 registrations for the speakers. Therefore, considering the above sums, we would possibly be asking for a further £60 from the treasury to cover one registration. Our hope, is that some of the members will not require all of what we are offering regarding finances. This would then give us some financial flexibility to provide gifts for those who speak and any surplus passed back down to WSO.
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World Service Office Board
Director at Large Report
June 23, 2010
Thank you all for the opportunity to be of service as a Director at Large on the WSOB. It is always an honor and privilege to serve for the amazing fellowship.
Translation Sub-committee:
I have been in communication with Kern Communications regarding our translation projects. We are not in receipt yet of the polish translations from Kern Communications as to date. We have been in email and phone communication about the Farsi translations. We are working on finding the best plan of action to get the final Farsi translations back to the WSOB for final approval.
LCF:
I attended the LCF Conference call on June 12, 2011. I am an active committee member participating on the lead on a “Pamphlet for Young People in Recovery” and a reader of the Mediation submissions.
I also have been in communication with the Publication Liaison in regards to the new pamphlet layout, website and project chart.
In Love and Service,
Elizabeth Schmidt – Saldebar
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WORLD SERVICE TRUSTEE REPORT – 6/23/2011
Once again, I would like to thank you all for letting me be of service.
Since our last meeting I have been in contact with Randy in Florida and he has sent me the copy of the hotel contract for the 2013 Convention. I have forwarded the contract to the other members of the Trustee Negotiating Committee. Kenny and Tom have received a copy of the contract.
I spoke with Terry M about a situation in Edmonton Canada. There is a meeting place using the name “The Edmonton Hope Faith & Courage Society”. It is similar to an Alano Club; they hold AA, NA and C.A. there. I checked with our trademark attorney and he told me that the name is in violation of our registered trademark. The attorney asked me to have Terry speak to the powers to be in Edmonton and to nicely advise them of the violation and to ask them to stop using the name. I spoke with Terry and he doesn’t think it will go smoothly. If they refuse to stop using the name, as a last resort, I will have out attorney draft a cease and desist letter to the president of the Society. Our attorney said we cannot let this go on because it will set precedence for others to use our protected names and logos.
I am in the process of compiling a list of names for room registrations for the Conference. I will need some info on who gets rooms comp’d on the master account. My questions pertain to the Conference Committee members and the Conference Committee Chair people.
Peter DeRaffaele
WST
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WSOB Treasurer
Barry Jacobs
June 23, 2011
I want to thank the fellowship for the opportunity to serve.
Have been in touch with the Chair the DOO and the WSOT regarding need of banking and financial (signing checks and going over financials ect.)
Spoke with WF Foreign banking reps and in process
Went over 2012-13 budget and forwarded it to the Chair for further input.
In loving service
Barry
Operating $13978.22 (however this includes AMEX deposits from Convention and need to be transferred to
the correct account some for 2011/2012)
Even Year-$10108.35
Odd Year- $ 131609.95
Savings-$71994.16
HSBC $500.00
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