World Service Office Board of Directors Meeting
June 23, 1994
Approved Minutes
MEETING was called to order at 7:40p.m.
SERENITY PRAYER
TRADITION TEN was read by K.D. McCann
CONCEPT TEN was read by Brian North ROLL CALL
- Brian North, Chairperson
- Barry Goldstein, Treasurer
- Scott Stevenson, Secretary
- K.D. McCann, Office Manager
READ MINUTES of June 9, 1994
Motion: To approve minutes as corrected. Seconded. PASSED.
OFFICE/FINANCE REPORT – K.D. McCann
K.D. read her report.
Press Launch went out June 16, 1994.
The 3rd Quarter 1994 Infoline numbers were verified and 7500 are currently being printed. They will be delivered Tuesday.
Trademark information was received from Berney Gans. We hold Trademarks for Cocaine Anonymous in US and Canada, the block letters CA in US and Canada, and the Hope, Faith and Courage Logo in US and Canada. Also received was an application for “We’re Here and We’re Free” slogan. Awaiting Bill’s signature.
Discussion of new employees. K.D. to develop new policy and procedures for new employees. Scott to assist.
Cash flow statement reviewed and revised.
K.D. hired Jeff Sutyla as the new shipping clerk. He is temporary and will be paid $5.50 per
hour.
K.D. has begun work on the 3rd Quarter NewsGram, due out August 1, 1994.
Much discussion took place regarding the moving of the WSO to a larger office. A 90 day exclusive agreement with Jeff Politz of Tower Properties was signed. K.D. has looked at over 15 office in the surrounding area from warehouse space to plush offices. Barry and Brian looked at an office on the corner of Jefferson and Overland (about 2 miles south of current location). 1500 square feet, with a loft consisting of two offices for the administrative staff. Asking price is $1,850. per month ($1.24 psf). We currently pay $1,533.11 for 1000 square feet ($1.54 psf). Discussion of broker consisted of Brian’s concern about percentage of commission vs. rental rate. Will Broker attempt to cut us the best deal if he is on a percentage basis? Resolution was that the Board of Directors will make the final deal with the owner, and broker is simply middle man. He is required to submit any and all of our offers. Discussed the procedures and probability of the office working for us. The consensus was that it does fit our needs. Discussion took place regarding making an
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offer for this space. The genera! consensus that we would begin negotiating around $1.00 psf. Discussion also took place regarding the status of our current lease. K.D. informed us that our lease expired December of 1991, and that we are on a month to month basis. She will check with landlord to see what notice should be given, and verify our security deposit. Discussion took place about pricing, term of lease and tenant improvements for the new office, as well as timing of offer and move. Concern was expressed that the timing of a move may conflict with the Conference.
Motion: Barry Goldstein act for the WSO Board as negotiator on the office space acquisition. Seconded. PASSED.
Motion: To offer $ 1,470 per month ( $ .98 psf) for a 3 year term lease on space @ Jefferson and Overland with specified tenant improvements to be determined. Seconded. PASSED. Motion contingent upon the determination of current requirements for lease termination.
Books
Motion: To accept R. R. Donnelley’s bid for 20,000 signatures, total for binding printed signatures is $13,000. Binding to be 5,000 hard cover and 15,000 soft cover. Seconded. PASSED.
Copier bids have been completed and discussed. K.D. to check with Greg on a cap reduction of $2,500 and $5,000.
Motion: To authorize Office Manager to purchase at best lease price with maximum cap reduction of $5,000 ($0 down, $2500 down, $5,000 down) the Sharp 9400 from Spaulding Enterprises. Seconded. PASSED.
CAWS Convention non profit numbers utilization by Utah convention committee. Summary of much discussion:
- No use by other entities of CA to use CAWSO non profit ID,
- Trustees – Our opinion and if they want a more definitive answer then we would need to hire a tax attorney to advise us. Estimated cost would be around $2,500 or more.
- Utah needs to open their bank account using their number – and close current account and provide documents of all activity to CAWSO ASAP, bank statements, cancelled checks, books of origin, etc. so that CAWSO can properly claim receipts and disbursements on the 1994 tax return.
Discussion on taping contract for conventions was tabled.
Motion: To Pay no more than $100 for Julie’s computer classes. Seconded. PASSED.
Motion: To authorize Office Manager to attend NADAAC San Diego Convention from
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Wednesday July 13, 1994 to Friday July 15, 1994, and provide reimbursement for room, board and transportation. Seconded. PASSED.
Speaker list issue/sobriety of speakers. Referred to the Board of Trustees.
Discussion regarding costs of non-Delegate WSC Committee Chairpersons. Referred to the WSC Finance Committee.
Discussion of capabilities/costs of possible new CPA firm.
Finance Report: discussion.
OLD BUSINESS
Much discussion took place of wage increase and starting wages for new employees.
Motion: To authorize the Office Manager to give a wage increase to Julie Toussaint to $9.00 per hour, effective June 20, 1994. Seconded. PASSED.
NEW BUSINESS
Discussion took place regarding the second printing of the first edition book. The WSOB needs to set up priorities and changes for that edition now to avoid a long delay in the printing.
MEETING ADJOURNED at 11:30 p.m.
JKL/kdm
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