Jun 23, 1988 – WSOB Minutes

COCAINE ANONYMOUS WORLD SERVICE OB’FICE

MINUTES OF BOARD MEETING

JUNE 23, 1988

Attendees

• Helene H.
• Steve P.
• Cory A.
• Reggie L.
• Ray G.
• Tony C.
• Bob C.
• Lugenia H. (interim sec’y)

The meeting was called to order at 7:45 PM with the Serenity Prayer. Reggie L. read the long version of the 2nd tradition.

Minutes from the last board meeting were not available to be read or approved.

TREASURER’S REPORT – Bob C.

Checks written for month of May-June

Office Salaries – $1336.00
UPS – 130.14
Culver City Off. 58.25
Products
KCT MFG. 3351.71
Copy Center $1643.61
Mark Martin – 160.00
L. A. Best – 270.87
Attorney – 123.00

Employ. Withholding Taxes

IRS (fed)
3rd quarter 1987 $747.84
4th quarter 1987 872.48

EDD (state)
3rd quarter 1987 151.16 *
4th quarter 1987 192.02 *

(*These figures should be amended to show $185.16 & $200 respectively)

State Board of Equalization $1200
Total checks written – $10,949.08
(Not yet paid $5192.77)

Mark Martin $150.00
Rent 400.00
Richard Wright(copy exp) 162.00

INCOME

Chips and Literature $5003.27
Donations 3534.57
Total income $8537.57

Balance in trust account-a/o –  6/23/88 – $9359.16
Balance in operating acct.a/o  – 6/23/88 – 1723.57
Wells Fargo Operating acct. – 557.67
Wells Fargo Trust acct. – 268.68

Total account balances(prior to payment $11,909.08 of current bills)

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Treasurer’s Report cont’d

1. Ray G. investigated the prospect of getting a bond for the $1200 deposit for the State Board of Equalization and found that this would not be feasible. It was decided that a passbook account would be opened with these funds and kept open for three years, Helene and Bob will go to the bank (BofA) and take care of this asap.
2. Ray asked Bob to list the donations by group so that we will have an idea of how donations are coming in from across the country and Canada.
3. Ray G. went over the State and Federal filings for 1987. The federal returns were correct. The 3rd and 4th quarter of 1987 State returns had to be corrected from $151 to $185.16 and from $192 to $200. He advised that this be done immediately to avoid any additional penalties. He also stated that the W-2 forms were incorrect and that he would amend them.

COMMITTEE REPORTS

Connection – Reggie L.

The connection is ready for print. There are 8 pages at this time. It will be considered the summer edition with the theme “CHANGES”. There will be 3000 copies printed for a total cost of $558 (the same as 1 year ago). The Connection will include a mailing list form for those who would like to subscribe to it. It is expected that the Connection will be ready for distribution by June 30. The cover will consist of a hazed photo of an unidentified clown.

Reggie will be responsible for getting copies of the Connection to Chicago for the Convention. A check in the amount of $558 was issued to the computer lab for printing. Thank you to Susan S. (editor) for a job well donel!!

Newsgram – Steve P. – Tony C.

There will be no Newsgram this month and only one issue possible prior to the Conference. The Newsgram need writers and stories. Tony C. will now be the board member who “supervises” the publication of the Newsgram. He will contact Margie and see if she would be interested in becoming the editor of the Newsgram.

Chips & Literature – Cory A.

KCT supplied the chips on time but need to place another order. Cbry will order chips Friday.

Literature-Gory will look into getting a better price for having the literature printed (especially in larger amounts).

Office – Cory A.

The conference mailing went out on June 22nd. Stationary was ordered from Computer Labs. Order consisted of 2000 sheets of stationary and 1000 large envelopes. Lucy (conference chairperson) requested a copy of the minutes of the last conference. We will send her a set and if she wishes to purchase it, it will cost $50 and she can then own this set. Otherwise, the set is to be returned at the end of the conference.

A refrigerator was temporarily donated to the office and we are very grateful for the use of it. It was donated with the understanding that it is on loan until one is purchased.

The shelves were received from Steve P. Thanks Steve!!

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COMMITTEE REPORTS, Cont’d

Office – cont’d

Thank you Cory for cleaning up the office!!!!

Public Information – Steve P.

Re: Video tapes“Steve spoke to, Bob L. in San Francisco about the commercial with the Hand Crushing the Straw. The price os studio time and the charge for editing the tapes was first quoted at $180 per hour for 3/4 and 1 inch tapes. It is now quoted at approx. $165. Steve has spoken to representatives in Chicago, Texas, New York and Arizona, as well as Connecticut as to their interest in the tapes. The results were positive. The WSO will pick up the cost of the first tape. The per tape will be $150. Burton in Arizona has a tape company and will donate his time and tapes for the audio PSA. PSA has been put on hold, but will be running again soon. Canada has combined the PSA’s into one tape and is airing at this time.

Upon approval from Helene and Bob, Steve will be given $1000 for this project. If the cost goes above $1000, Steve will get verbal approval.

Motion: To allot $1000 for video project with knowledge that if the cost goes beyond the $1000, a verbal consent is to be gotten from the board. Seconded and carried.

OLD-BUSINESS

1. Bnployer tax ID# – a letter was received from the IRS with a number, however, this number is for the CAWS, Inc. The IRS stated that this was “our” number. Helene will write a letter request a number for the World Service Office and explain the differences between the two corporations.
2. A letter was received from the Secretary of State stating that we are a corporation in good standing as of July 17, 1987.
3. $13 is being sent for two (2) copies of our articles of incorporation (certified copies).
4. Expenditures were submitted for the cost and accomodations for the Cahirperson, Vice-Chairperson and Office Manager to attend the convention in Chicago.

NEW BUSINESS

1. Committee Chairpersons of the WSO – Steve’s opinion is that they need to attend the board meetings at least once monthly. They will be notified to attend the board meeting on the 28th of July. If they cannot attend, they would need to send in their written reports. Steve feels an attendance requirement should be mandatory.
2. It was also put to the Chairperson that Margie be questioned about her interest in the Newsgram and possibly becoming the new editor. As stated, Tony C. will approach her with this and contact Jim G. to see if he would “groom” Margie if she agrees.
3. Lugenia H, acting interim secretary, expressed interest in becoming the Secretary of the Board. She would like an opportunity to sit in on a few more board meetings tomake sure she could handle the position and that the Board was comfortable with her as well. She see’s that this position would take complete dedication and that it would be an honor to be of service, (I’ll

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NEW BUSINESS-Cont’d

3) cont¹d – keep coming back1!!!)

4) Office hours for Cory were brought up. It Was felt that regular lunch breaks would be preferable than 15 minute breaks twice a day. Starting June 24th the hours for the office employee will be established as follows: 11-6 with a lunch break from 2-2:30pn each day. This will help to know exactly when she will be in the office. She will stop at the post office to pick up the mail on her way into the office. These hours will also Ids placed on the answering machine as a part of the message. All agreed.

5) It was decided that a system is to be set up for checks returned from the bank (non-sufficient funds). Cory will start a file to be located in the office. It was also advised that an attempt be made to re-collect the funds from checks that had bounced.

OLD BUSINESS – cont’d

5) Bob stated that he looked into the possibility of hiring ADP to do the office payroll. They charge a $100 set-up fee and $36 monthly to do the payroll, keep tax records and do W-2 forms. It was suggested that we look into either a bookkeeping firm that does all the above as well as a financial statement or see if ADP can do it all. This will eliminate using two separate companies for our bookkeeping needs.

6) Helene will set up a meeting with Steve M. regarding the World Directory and then contact Tony regarding same so that he can attend.

Motion to Adjourn 9:55pm, Seconded and carried.

Next meeting July 14 at 7:30pm.

Thank you for letting me be of service

Eugenia H.

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