Minutes of the Meeting of
CA World Service Office Board of Directors
July 11, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:10pm by Chair, Teresa N.
II. Tradition 8 – Read by John W.
III. Concept 8 – Read by Ira L.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Richard L. (Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant), Bob C. (absent with prior notification) & Kathy Jo R. (absent with prior notification)
VI. Guests Present: Paul Y., Sheila S. (Special Worker), John W. (Special Worker), Ethel T., & Duane M. (PSR Trustee)
VII. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from June 13, 2013. Seconded by Barry J. Motion passes unanimously.
B. Richard L. motions to approve the minutes from June 27, 2013. Seconded by Barry J. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. John W. reported on what tasks he is working on. He has concerns regarding the PSA, that we do not have a blank version, only versions with English, Spanish, and French. Therefore, we do not have a version we can add other languages such as Dutch. Teresa N. and Linda F. will contact the company who made the PSA to see if they have a blank version.
B. Richard L. motions that the PSA be made available for download to the fellowship at no charge prior to our first meeting in August. Seconded by Ira L. Motion passes unanimously.
C. Discussion regarding when the mediation book will be published by. Linda F. makes it clear that in order to have the book properly proofed and printed the book will most likely not be complete by conference. Ira L. wants to insure the fellowship knows this so they are not disappointed.
D. Duane M. introduced Paul Y. who would be an excellent candidate to assist the webservant in any capacity.
E. Paul Y. explains the tasks we have at hand and how he would fulfill our needs. Ira L. explains that this is basically an unpaid part time job, and we need someone who is reliable.
F. Richard L. motions that we relinquish the responsibility of the current webservant. Seconded by Susan D. Motion passes, abstention noted.
G. Richard L. motions that we accept Paul Y. as the new webservant. Seconded by Susan D. Motion passes, abstention noted.
H. Teresa N. and Linda F. will communicate with the former webservant to have a smooth transition.
X. Online Business:
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A. Motion made by Linda F., seconded by Kathy Jo R. to approve the revised dinosaur meeting flyer. Motion passes unanimously.
B. Richard L. motions to ratify all online business. Seconded by Ira L. Motion passes unanimously.
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
1. Discussion regarding test piloting a remote WSOB Director
2. Richard L. mentions that it is not as secure for our executive session. Additionally, this member would not be able to hold all positions, including Chair, Secretary, and Treasurer.
3. Ira L. and Barry J. suggest participation via skype to the WSOB meeting. Notification is needed prior to the meeting for set up.
B. New Contributions to Prudent Reserve/Savings
1. This agenda item is staying on until further action from the finance committee.
C. Website
1. We are looking forward to working with the new webservant!
D. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
E. WSOB policy on mileage reimbursement
1. This agenda item is staying on until a policy is created
F. Conference Opening Report and Referrals
1. The WSOB reviewed referrals and created responses.
G. European Fulfillment Center
1. Nothing New
II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Discussion regarding the commemorative chips. The archive committee will need to ask the conference to change the amounts of chips ordered from what they approved.
2. Discussion regarding the commemorative chip ad for the newsgram. Slight changes were made and will be forwarded to the NewsGram editor.
B. Chair – Teresa N. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see committee and ad-hoc reports)
1. Operating $22,604.49
2. Even Year $5,002.47 EY Petty Cash $547.11
3. Odd Year $70,508.19 OY Petty Cash $364.40
4. Savings #862 (Prudent Reserve) $50,130.34
5. Savings #372 (Publications Fund) $23,646.80
6. Savings $4,569.26
E. Secretary – Susan D. – Submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – absent with prior notification
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – absent with prior notification
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B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
IV. Ad-Hoc Committee Reports
A. Recording Equipment – Richard L., Ira L., Kathy Jo R., Barry J.
1. Ira L. discussed the recording equipment. He has spoken to the four points and clarified what is needed. There is a conference call with the conference committee, and he wants to clarify with the AV workers at the hotel. Ira L. has submitted the three bids, which we will discuss at the next meeting.
B. Financial Fundraising – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
1. Will be meeting at Bob C.’s house Thursday July 18, 2013 at 6:30pm!
V. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J. – Nothing New
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.) – Nothing New
F. Literature, Chips & Formats: Linda F. & John W. (Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives : Richard L. & Linda F. – Nothing New
VI. CAWS 2013 – Linda F.
VII. CAWS 2014 – Linda F.
A. Registrants: 12
VIII. CAWS 2015 – Linda F.
A. Hotel contract has been signed! Harrah’s in Las Vegas here we come!
IX. CAWS 2016 – Linda F. – Nothing New
X. New Business – Nothing New
XI. Barry J. motions to extend the meeting past the normal meeting time. Seconded by Richard L. Motion passes unanimously.
I. Executive Session
II. Next meeting: July 25, B2B will most likely be Monday August 26
III. 10:07pm Motion to Adjourn made by Richard L. Seconded by Kathy Jo R. Passed unanimously.
IV. Meeting closed at 10:07pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For attached reports and documents see: WSOB_2013-07-11-minutes-final.pdf