WSBT Conference Call Draft Minutes
July 9th 2022, 9:00 am PDT & July 17th 2022, 9:00 am PDT
Stockholm – 6:00pm
London – 5:00 pm
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Central – 11:00 am
Mountain – 10:00 am
Pacific – 9:00 am
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Topic: WSBT Conference Call
Time: Jul 9, 2022 05:00 PM London
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Moment of silence followed by the “WE” version of the Serenity Prayer
Roll Call
George Mooney ANRT, present
Chris Mahatzke ASRT, present
Sarah Taylor ERT/WSBT Vice Chair, present
Johan Tangen MERT, present
Clay Plummer MWRT, present
Ruby Chiki PNRT/WSBT Assistant Secretary, present
Aurora Lopez PSRT, present
Barry Haynes SWRT, present
Jason Laurence TAL1/WSBT Chair, present
Laurie Rossi WSOT, present
Joni Etue WST/ WSBT Secretary, present
Readings
Reading of Twelve Traditions (Sarah)
Tradition 7 & Discuss (Lauri)
Concept 7 & Discuss (Chris)
Chairs Opening Remarks
Place Marker / Business Items (items retained on agenda for every meeting)
Copyright and Trademark Protection (Joni)
| Matter No. | Country | Mark | Renewal Due | |
| 59628-0001 | Canada | WE’RE HERE AND WE’RE FREE | September 30, 2027 | |
| 59628-0002 | U.S. | COCAINE ANONYMOUS | September 4, 2030 | |
| 59628-0003 | Canada | COCAINE ANONYMOUS | December 13, 2031 | |
| 59628-0004 | U.S. | CA | December 20, 2028 | |
| 59628-0005 | Canada | CA | June 12, 2032 | |
| 59628-0006 | U.S. | CA HOPE FAITH COURAGE (logo) | April 24, 2030 | |
| 59628-0007 | Canada | CA HOPE FAITH COURAGE (logo) | August 9, 2032 | |
| 59628-0008 | U.S. | WE’RE HERE AND WE’RE FREE | April 2, 2026 | |
| 59628-0009 | Europe | COCAINE ANONYMOUS | April 1, 2026 | |
| 59628-0010 | Europe | CA HOPE FAITH COURAGE (logo) | July 26, 2026 | |
| 59628-0011 | Europe | CA | July 25, 2025 | |
| 59628-0012 | South Africa | COCAINE ANONYMOUS | In process | |
| 59628-0013 | South Africa | CA | In process | |
| 59628-0014 | South Africa | CA HOPE FAITH COURAGE (logo) | June 30, 2027 | |
a. Protection for emerging Areas
We discussed the registration of our trademarks for Indonesia, Thailand & China as all are “first to register” as opposed to “first to use” as in the USA and most other countries. A
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breakdown of the costs to register each of the trademarks is needed to proceed. Joni will request a cost breakdown and bring the information back to the WSBT.
b. Legal document suite
Per Joni, the License and Royalty Agreements are currently being reviewed by our attorney.
We need to look at the signor list for both to make sure they are comparable.
c. Update on South Africa
Registrations are still pending.
d. New C.A. App Copyright Registration
Joni to provide a breakdown of the costs for registering all trademarks.
• Long Term Planning (Clay)
- WSBT Projects Chart
- Advisory Committee to recommend projects – update procedures
• International Structure & Development (Johan)
a. General update
Motion to approve invoices for legal fees totaling $1,485 made and seconded. Passed unanimously.
• Status of World Service Office (Laurie)
- Review WSO Action
- Donation platform
- Name on bank account
- Translations
- Helpline
- Website
- License agreement (F2F only)
- Royalty Agreement (Ramped payment)
- Delegate Mailing
- Literature issues
- Provision of receipts for donations
- IRS non-profit status
- ISO 9001
• Trustee Election Committee (Sarah)
All candidates have been scheduled, there are 14 total. Three will be pre-recorded, 6 in-person, and 5 via Zoom.
• Financial Overview (Laurie)
There is an inventory adjustment for $6,443.00.
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Motion the WSBT request from WSOB a detailed report on inventory adjustments totaling $6,443.00 made and seconded. Passed unanimously.
a. CAWS 2022 Finals
• WSBT Projects Chart (Sarah)
Discussed the referral re letting the Fellowship know the status of Conference Committee positions. We tried to get Conference Committee to get the word out but they took no action. We need to add this as an agenda item.
Book Development Policy – How do we decide what kind of books we do? LCF has been deciding but that’s not how it’s supposed to work. C.A. book development process is very different from AA and NA. Jason will try to get a meeting scheduled before Conference.
Basic Text – LCF has advised that the 12 Step Companion Guide has become our basic text. LCF is against the basic text so if we want it we would have to suspend the rules and bring a motion to Conference. We should focus our efforts on the book approval process.
Motion to close out the Basic Text from the LTP Project Chart, made and seconded. Passed unanimously.
Referral WSBT 2021-09 – RE Gender neutral language in the preamble. WSBT 2021-08 the same as 2021-09. We can transfer or we can close the referral and submit a new referral re changing the preamble to “people” instead of “men & women.”
Motion to transfer WSBT 2021-08 & 2021-09 back to LCF with an explanation that AA has changed their preamble made and seconded. Passed unanimously.
Referral WSBT 2021-05 – Ruby has a draft procedure and format for the WSBT Quarterly Minutes. As soon as Ruby and Joni finalize it will be added to the WSBT Orientation documents.
Referral WSBT 2019-07 – We have been unable to get a copy of the referral. Joni will contact Tom. P. to see if he has a copy that can be provided to WSBT. In the interim, the referral requests we research the validity of requiring conference members to introduce themselves using their full names due to California law. Joni has conducted extensive research and has been unable to find any CA requirement that Conference attendees identify themselves by full names only.
WSBT needs to review the Short Story Book as per the Book Development Policy. The 12 Step Companion Guide needs to be addressed first and we also have the 12 Step Concept book.
Referral WSBT 2022-03 – The request that future Conferences be hybrid was discussed at length. Johan T., MERT, to prepare a report outlining the issues that delegates from Mainland European Areas encounter that prevent their attendance in person. Other considerations include contracted hotel space, access for disabled delegates. This discussion to continue at our next meeting.
Old Business Items
1. Trustee Orientation Documents – Expenses (provision of receipts) (Sarah/Clay)
WSBT Expense Reimbursement Policy has been revised by Clay P. to include receipts with all expense reports.
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Motion to approve the Trustee Expense Reimbursement Policy as revised made and seconded. Passed unanimously.
2. Delegate mailings (Clay/Laurie)
3. Personal Data Protection GDPR (Aurora/Barry)
Aurora L. & Barry H. have looked at Data Protection Policies for US, Canada, & EU. GDPR is the most stringent so if we comply we will be in compliance internationally. It’s important we look at how often data is purged, what info is collected and shared. It was generally agreed that WSBT IS&D prepare briefing limits that can be sent to WSO for implementation. We need to assign a person the responsibility for ensuring and maintaining compliance. Jason advised that a referral has been sent to S&B to deal with Conference, Areas, and Districts. Proposed that we instruct the office to comply as a directive by WSBT.
Motion that WSO implement and adhere to Data Protection Policy as laid out in European General Data Protection Regulation on an on-going basis made and seconded. Passed with substantial unanimity.
- IT Projects Funding (Johan)
- Review of Part C of the 12 Step Companion Guide (Jason)
- NewsGram in Delegate mailings (Laurie/Ruby)
- Book approval process (Jason)
- Regional Restructure (George)
- Intellectual Property (Jason)
- LTP Moving the Office
- Service Structure of Cocaine Anonymous (chart) WSM (Jason)
- Action on stolen cheques (Ruby)
- Cheque information from Areas (All)
- Basic text concept (Jason)
- WSBT 2022-02 – Referral – New Standing Rule
- Adding of English-speaking Caribbean to ASR (referral to S&B to update S&B)
- Add CAWS workshop review to Q4 (Sarah)
New Business Items
- 2024/25 Conference contracts – F&B / Boardroom for TEC etc (Clay/Lauri)
- Approval of Q2 minutes (Joni)
- Follow up on motions from Q2 (Joni)
- Debate / voting language (Jason)
- Housekeeping to WSM (Barry)
- CAWS 2026 WSO Ownership deadline (Sarah)
- Hybrid component to Conference (Sarah)
• Correspondence – Inquiries and Responses (see chart)
• WSBT Referrals (see chart)
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Dates and Times for Conference Calls and Quarterlies 2021-2022
(Dates of conference calls to be agreed by Board)
| WSBT Q3 2022: | Dallas – Hosted by World Service Conference | |
| Friday | Aug 26th 1pm for lunch | |
| Friday | Aug 26th 2pm – 10pm | |
| Saturday | Aug 27th 8am – 10pm | |
| Sunday | Aug 28th 8am – 1pm | |
| TEC 2022: | Monday | Aug 29th 8am – 10pm |
| Tuesday | Aug 30th 8am – 10pm | |
| Wednesday | Aug 31st 8am – 1pm | |
| Conference 2022: | Wednesday | Aug 31st 2pm – 10pm Orientation |
| Wednesday | Aug 31st 7pm – 10pm Conference | |
| Thursday | Sept 1st 8am – 12pm Conference | |
| Thursday | Sept 1st 1pm – 3pm Caucuses | |
| Thursday | Sept 1st 3pm – 10pm Breakout | |
| Friday | Sept 2nd 8am – 12pm Breakout | |
| Friday | Sept 2nd 1pm – 10pm Conference | |
| Saturday | Sept 3rd 8am – 10pm Conference | |
| Sunday | Sept 4th 8am – 1pm Conference Close | |
Moment of silence followed by the “WE” version of the Serenity Prayer.
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