CA World Service Office Board Meeting
July 9, 1998
Approved minutes
PRESENT:
Scott Stevenson, Chairman
Jeff Schachter, Vice Chairman
Steve Edwards, Director
Susan Turnbull, World Service Office Trustee
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Kevin Murphy, recording secretary; WSO Webmaster
Joy Hutcheson, guest
James Monroe, guest
Scott called meeting to order at 7:45 PM.
Meredith read 8th Tradition;
Joy read 8th Concept.
Minutes of 6/11/98: Jeff moves to approve; Steve 2nd; approved with corrections; passed with 2 abstentions
Minutes of 6/25/98; Steve moves to approve; Jeff 2nd; approved with corrections; passed unanimously
OFFICER REPORTS:
Chair: Mary cancelled class. However, she is absent due to minor auto accident. Accounting package to accountants delayed – tech difficulties. Met with independent contractor regarding accounting services. Met with Mary to review filing procedures.
Vice Chair: Conference With WSC Conference Committee; things getting done as promised – strong committee this time; got additional bid for computers and copiers; roughly same price as previous company’s computer-only bid. Will recommend.
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Treasurer: Scott acting Treasurer; We have money, running high ($13,000) balance in checking – anticipate revenues exceed expenses for fiscal year ending 6/98. Draft “final” CAWS98 statement available next board meeting. Intend to transfer remaining balance in CAWS98 checking to our interest-bearing account. Will close CAWS98 accounts. Anticipate transfer of all CAWSO accounts to City National end July. Financials for 1997 done end July, financials fiscal 1998, end August.
Secretary: None. Position open.
Director: Newsgram delayed – submissions still not ready; Steve has found member of fellowship to translate limited amount of literature into Portuguese. Susan volunteers to research whether issue of professional versus amateur translations has been discussed or decided in past WSOB meeting(s). Steve will suspend search for translators pending clarificaton.
PS Trustee: Have questions about some particular refunds requested at CAWS98.
WSO Trustee: Another Trustee conference call this weekend – last one poorly attended.
WS Trustee: Written report submitted.
Office Manager: Not present. Recovering from traffic accident (minor injuries). Written report submitted.
Question: are orders being delayed by inventory? Pacific South Trustee reiterated request for written docs on legal info about opportunity drawing CAWS99.
Director-at-large has question about format of office report.
(break)
COMMITTEE REPORTS:
None
OLD BUSINESS
None
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NEW BUSINESS
MOTION (Meredith; Joe): Contract with California Bookkeepping & Consulting to catch up with past accounting through end FY98, with ceiling of $2500.
Estimated time 125 hours; due 6 weeks from signing. This is due to sudden change in personnel end CY97. Scott received 2 other estimates, both exceeding $3000. Discussion of relevance of informal bids. Passed unanimously.
EXECUTIVE SESSION: Ends 9:48p; Chair announces intention to submit to WSBOT immediately the name of Kevin Murphy as a WSOB Director. WSO Trustee will communicate this to Trustees at next conference call.
MOTION (Joe; Meredith): Refuse 2 requests for CAWS98 registration refunds. Passes 2-1, 2 abstentions.
MOTION (Joe; Meredith): Refuse 2 requests for food event refunds: one due to wrong food served; one regarding breakfasts (reason unknown);
- MOTION (Jeff; Meredith): to suspend rules to extend; passed
- MOTION (Jeff; Meredith): to extend until 10:15p; passed unanimously.
- Passes 2-1; 2 abstentions
MOTION (Meredith; Jeff): (final motion after friendly amendment) Pacific South Trustee to respond to refund requestors, refusing refunds as requested, but offering them an opportunity to submit further information if they would like reconsideration.
- MOTION (Jeff; Meredith): to suspend rules to extend; passed
- MOTION (Jeff; Meredith): to extend until 10:25p; passed with 1 abstention.
MOTION (Meredith; Steve): Require all office e-mail to have “ca.org” addresses on responses. Passed
MOTION (Steve; Jeff): Adjourn; passed unanimously
- ADJOURNED AT 10:25PM
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