World Service Office Board of Directors Meeting
July 28, 1994
Approved Minutes
MEETING was called to order at 7:10p.m.
SERENITY PRAYER
TRADITION TWELVE was read by Scott Stevenson
CONCEPT TWELVE was read by Bill Zimmerman
ROLL CALL
- Jerry Lischke, Vice Chairperson
- Barry Goldstein, Treasurer
- Scott Stevenson, Secretary
- Bill Zimmerman, WSO Trustee
- K.D. McCann, Office Manager
READ MINUTES of July 14, 1994
Discussion took place on style of minutes. More detail was requested.
Motion: To approve minutes. Seconded. PASSED.
OFFICE/FINANCE REPORT – K.D. McCann K.D. read her report.
IRS Penalty notice – quarterly deposits were credited in wrong quarter – letter of explanation sent by KD to the IRS.
Sales tax has been completed.
Labor board contacted – statute of limitations for back overtime is three years (7/91). Possible exposure to CAWSO is under $50.00.
Draft of Job Descriptions was submitted.
Soft cover books – striving to have books here by the Conference.
NewsGram – KD is working on the 4th Quarter 1994 issue of the NewsGram.
Post cards for group registrations are in the process of being printed. Cost to WSO less than $400.00. Add business reply for a maximum cost of $600.00.
Motion: Print 2,000 cards and postage reply. Seconded. PASSED.
Taping contract;
Motion: To contract with Mark Pratt/Coast to Coast for the 1994 World Convention in Utah. Seconded. PASSED.
Copier Lease
Discussion regarding various payment methods. Low/mid/higher down. Low down 10% of end of lease.
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Mid down $2500.00 – save approximately $1500 over term of lease High down $5000.00 – save approximately $1500 over term of lease Discussion regarding renting copier vs. purchase or lease. Shop purchase of this copier based on fact that renting may be significantly lower. KD to meet with additional vendor. Tabled to next meeting.
Discussion on Board purchase procedures.
Job Description to be distributed to Trustees.
French Translation material from Sylvie copies to WSOB and translations sub committee
NAADAC Conference – Received information on lack of meetings or small meetings. Proposed some solutions. KD to bring to Conference and write article for NewsGram.
Overtime policy. .’Hours for Office Assistant especially when Office Manager not here (i.e. at Conference). Memo issued.
Finance Report: Discussion. Spent $25,000, inclusive of $ 11,500 in chips and literature, received revenues of $12,000.
OLD BUSINESS
Alarm system – tabled.
NEW BUSINESS
PSAs – Price can’t be matched. Proposed to add (800) number on 20 tapes. Lower cost for individual tapes, but higher (potential) higher (800) cost.
Motion: Purchase 20 PSA reels with (800) dubbed. Seconded. PASSED.
Jerry Lischke announced impending departure in August of 94. Written resignation coming.
Motion: WSO Board meeting moved to 8/18/94 in place of 8/25/94 to prepare for conference. Seconded. PASSED.
SWS/kdm
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