WORLD SERVICE OFFICE BOARD MINUTES
July 25, 2020
OPEN MEETING @ 9:10 a.m.
SERENITY PRAYER – Randy Moss
TRADITION 7 Read by Pierre K
CONCEPT 7 – Ready by Linda
Birthdays:
ROLL CALL & QUORUM DETERMINATION
Present were Randy M, (Chair) Brenda M. (Secretary) Linda F., (DOO); Ron D. (DAL); David C (DAL); Pierre K (DAL) Yvette H (WST); Kevin (WSOT) Susan L, (Chair CAWSO 2021 Convention); Joost (Chair CASWO 2024 Convention) Quorum is met.
GUEST: Joe – HFC II cover presentation
CHAIR ANNOUNCEMENT(s)
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) June 2020
MOTION Linda moved to approve the June 2020 WSOB minutes with any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Donations can be made at CA.org
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – WRS
The inventory was completed and uncovered a different of $198.83 in our favor. 250 order up to date. The delegate mailing is schedule to be distributed the week of July 27, 2020. HFC II is at the printer awaiting approval of a new cover.
CAWS CONVENTION REPORT
CAWS 2021 – Austin – Susan L. – WRS
Highlights: The committee is taking the summer off. A teambuilding event is scheduled for September. Registration flyers were submitted to go out in the delegate mailing. The committee chair will check on changing he web site to reflect the new dates in 2021 if necessary.
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CAWS 2022 – New York – Alan S Not present no report submitted
Highlights: None.
CAWSO 2023 Atlanta – Mike S. Not present no report
Highlights: None
CAWSO 2024 – Amsterdam – Joost van K – Present – written report submitted
Highlights: Committee established, their first meeting on tomorrow. The budget is pending they are waiting the treasurer from Sweden to provide a temple. The office will provide Joost with details of that convention budget. The committee has considered venues in Amsterdam but the hotels in the city don’t have the capability for a world convention, therefore they are looking outside of the city. Discussion on pros and cons of holding our event outside the city
MOTION: David moved to take the agenda out of order to accommodate the presentation on
HFC II new cover design: Linda seconded the motion. Motion passes unanimously
WSOB viewed the presentation. There was question and answer session as well as discussion on the options presented.
MOTION: David moved to decide between the use of the number 2 or II and or the size of the text. Seconded by Linda. Motion passes unanimously
DIRECTOR REPORTS
Chair – Randy M. – WRS
Highlights: None
Vice Chair- Alesia F – No WRS
Treasurer – Michael T. – Written report submitted.
Highlights. Board discussed the formatting used for the CAWSO cash flow report.
Secretary – Brenda M. Written Report submitted.
Highlights: Working for the interview process for DOO. Starting the employee handbook.
Director at Large – Pierre K. Written report submitted.
Highlights: LCF inquired about the storage of archive and publication guidelines. The board confirmed that a storage protocol is in place. Pierre will report that back to the committee.
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Director at Large – Ron D. – Written report submitted
Highlights: None
Director at Large – David C. Written Report Submitted
Highlights: Deferred to the Ad Hoc report on the agenda
TRUSTEE REPORT
WSOT Trustee – Kevin M – Quarterly written report submitted
Highlights – Attended Trustee Conference all on July 19 2020 meetings Revising WSM/WSO section to list “Paid Director(s) instead of current specific role. Still awaiting access info for WSOB groups.io setup. Commented on the need for a response to member making large donation. Perhaps an email is appropriate for written notification for taxes purposes
WST Trustee – Yvette H – Written report submitted
Highlight CAWS convention dates for New York 2022 are in negotiating for dates. Atlanta 2023 the addendum has be signed. The CAWS in Holland is awaiting contract.
The first one in April 24, 2020, US, “CA Hope, Faith, Courage” (Logo), is done. The second one expiring will be, US, September 4, 2020, “Cocaine Anonymous” is in the process of being renewed.
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M
Highlights: Finance Chair sent a reminder to committee chairs to submit their revised 2020 and 2021 budgets. Committee asked if the WSOB is open to a website the is only for donations
Structure & Bylaws – Kevin M. written report submit see Trustee report
Highlights: Attended S&B meeting no highlights
Convention– Ron D. WRS
Highlight: Continued challenges with access to the box
Conference – Linda F. and Alesia no written report submitted
Highlights: Attended conference call. Committee is working on revised opening and closing reports for clarity and to simplify the content for the various committee. A procedure to establish the quorum is under discussion.
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Unity– Ron D. WRS
Highlights: The conflict with the WSOB continues. Have requested committee minutes for an updates next month.
Literature, Chips & Formats – Pierre K. written report submitted see Director report.
Highlights: The committee for the redesign of the cover for HFC is done.
Hospitals & Institutions – Pierre K. WRS
Highlights: Participate on the WSCHI WhatsApp group.
Public Information – WRS
Highlights:
Following the approval to progress the new North American Helpline the WSPI committee inform the WSOB of the next step to set up system at freedomvoice.com, instructions sent by Edward Murphy (WSPI Helpline Chair) are attached.
Board had a discussion on the development of the process.
IT – Randy M.
Highlights: Working on obtaining the proof of our non-profit status for Goggle.
Archives – Yvette H.
Highlights – None
GUEST REPORTS: Joe presentation taken out of order
ONLINE BUSINESS: Highlights – None
UNFINISHED BUSINESS
Highlights: None
- Ad Hoc Committee – David C – (See DAL written report)
MOTION:
David moved to make a pre-convention referral as follows: To make CAWS WORLD COMVENTION more accessible and less vulnerable financial risk we suggest the words “events venue” are added the WSCC Guidelines Bidding Process page 41 bullet point 11). We believe this would give an alternative option to Areas bidding for the CAWSO WORLD CONVENTION. Seconded by Linda F, Motion passes unanimously
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Robert Bird (Austin 2020/2021 Treasurer) currently considering submitting resume for new Director of Conventions and Conferences WSOB position.
Freedom Fund in in process.
B. European Hotline number services
On-going efforts by the Ad Hoc sub-committee to move process to WSO.
C. DOO replacement –
Process is ongoing with Brenda M.
NEW BUSINESS
Kevin requested the WSO Office board to consider moving to on-line banking to pay monthly expenses.
Next Meeting of the WSOB
August 15, 2020
Executive Session – None
Motion to Adjourn by Brenda seconded by Linda
Meeting adjourned at 11:44 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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