Minutes of the Meeting of
CA World Service Office Board of Directors
July 25, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:06pm by Vice Chair, Richard L.
II. Tradition 9 – Read by Susan D.
III. Concept 9 – Read by Ira L.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Richard L. (Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Ira L. (WST), Bob C. (Director at Large), & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant),
VI. Guests Present: Sheila S. (Special Worker) & Phyllis C
VII. Approval of the minutes of the prior meeting
A. Susan D. motions to approve the minutes from July 11, 2013. Seconded by Ira L. Motion passes, abstention noted
VIII. Seventh Tradition
IX. Guest Reports:
A. None
X. Online Business:
A. Motion made by Linda F., seconded by Kathy Jo R. to approve the revised dinosaur meeting flyer. Motion passes unanimously.
B. Richard L. motions to ratify all online business. Seconded by Ira L. Motion passes unanimously.
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. New Contributions to Prudent Reserve/Savings
1. This agenda item is staying on until further action from the finance committee.
C. Website
1. The former webservant and new webservant have been in contact. The new webservant has begun working on the bugzillas and we are excited for the steps forward!
D. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
E. WSOB policy on mileage reimbursement
1. This agenda item is staying on until a policy is created
F. Conference Opening Report and Referrals
1. The WSOB reviewed referrals and created responses.
2. Discussion regarding an e version of HFC. Susan D. notes this would be a great avenue to reach more people. Richard L. and Susan D. will look into this more. Teresa N. requests they look into the protection we would have if we sold it from our website.
G. European Fulfillment Center
1. Kathy Jo R. and Linda F. worked on this today and will have a report and estimate at the next meeting.
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H. PSA
1. Teresa N. contacted frogspawn to see if we could get a blank copy of the PSA so we can add different languages. They confirmed they do not have a copy without the English. Although we were offered an 80% discount for new language at 180 pounds per language.
2. Susan D. motions to spend up to $700 for the Dutch translation of the PSA. Seconded by Richard L. Motion tabled and we will ask PI to bring a budget for this translation to the conference.
II. Executive Session
A. A candidate was moved forward to trustee ratification
III. Kathy Jo R. motions to put a slate together WSOB Chair. Seconded by Ira L. Motion passes unanimously. Barry J. and Richard L. were nominated, and vote passed.
IV. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. motions we approve the articles taken from the connection for reprint. Seconded by Susan D. Motion passes unanimously.
2. Linda F. motions to approve the commemorative chip flyer. Seconded by Barry J. Motion passes unanimously.
3. Linda F. motions to increase the cost of the 20 pocket literature rack from $21 to $31 and the cost for the new 24 pocket rack to be $36. Seconded by Susan D. Motion passes unanimously.
4. Discussion regarding the HR service we receive through paychex. This is roughly an additional $500 a month. Linda F. explains how we have used the service. The board discussed whether or not this is a necessity. Bob C. notes it is the cost of doing business and it is fully justifiable. Barry J. recommends we contact paychex to see if they have a lesser level of service or a pay as you use service. Linda F. will look into this. The board will address this at the next meeting once more information is collected.
B. Chair – Teresa N. – Submitted written & verbal report (see committee and ad-hoc reports)
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see committee and ad-hoc reports)
1. Operating $13,465.02
2. Even Year $5,442.83 EY Petty Cash $647.11
3. Odd Year $70,337.19 OY Petty Cash $647.11
4. Savings #862 (Prudent Reserve) $50,230.34
5. Savings #372 (Publications Fund) $23,646.80
6. Savings $4,569.26
7. Barry J. motions to move $65,000 from odd year to savings, pending trustee approval. Seconded by Kathy Jo R. Motion passes unanimously.
E. Barry J. motions to extend meeting past the normal meeting time. Seconded by Susan D. Motion passes unanimously.
F. Secretary – Susan D. – Submitted verbal report (see committee and ad-hoc reports)
G. Director at Large – Bob C. – Submitted verbal report (see committee and ad-hoc reports)
V.Trustee Reports
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A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
VI. Ad-Hoc Committee Reports
A. Recording Equipment – Richard L., Ira L., Kathy Jo R., Barry J.
B. Financial Fundraising – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
1. Susan D. reported we had a great meeting at Bob C’s house, thanks Bob!
2. Susan D. brought three bids for coffee mugs.
3. Susan D. motions to spend up to $1000 for mugs and a reorder of plastic cups, subject to the transfer of funds and approval of mug. Seconded by Barry J. Motion approved unanimously.
VII. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J.
1. Working on finishing budget prior to conference
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.) – Nothing New
F. Literature, Chips & Formats: Linda F. & John W. (Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F. – Nothing New
VIII. CAWS 2013 – Linda F.
IX. CAWS 2014 – Linda F.
A. Registrants: 14
X. CAWS 2015 – Linda F. – Nothing New
XI. CAWS 2016 – Linda F. – Nothing New
XII. New Business – Nothing New
I. Next meeting: August 8, B2B will most likely be Monday August 26
II. 11:10 pm Motion to Adjourn made by Susan D. Seconded by Kathy Jo R. Passed unanimously.
III. Meeting closed at 11:10pm by Vice Chair, Richard L., with the “we” version of the Serenity Prayer.
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For attached documents and reports see: WSOB_2013-07-25_minutes-final.pdf