CA World Service Office Board Meeting
July 25, 2002
Approved minutes
PRESENT:
Steve Edwards, Chair
Mark Keaser, Vice Chair
Kevin Murphy, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director
John Bodkin, World Service Trustee
Positions vacant: Pacific South Trustee
Members absent:
Elizabeth Saldebar, WSO Trustee,
Patty Flanagan, Office Manager
Meeting called to order at 7:40pm.
Mark read the 7th Tradition;
Mike read the 7th Concept.
Minutes of July 11, 2002
- Motion (Mark/Oliver) to approve
- Approved as corrected.
OLD BUSINESS:
H&I Video: H&I WSC committee has received a proposal from “American Medical Review” (AMR) to produce a short feature for PBS and a “corporate video” cut of 6-8 minutes for our own use.
- Motion: (Mike/Mark) remove H&I video motion from table. Passes.
- Motion: (Mike/Mark) amend motion in entirety to read: Accept and execute “Production Authorization Agreement” as submitted by American Medical Review.
- Cost: $14,900. Schedule: 90 days.
- Morley Safer introduction on broadcast, but not on “corporate video.”
- Everyone agrees that it is a great opportunity, but questions.
- Higher production values than we’ve been previously offered.
- PBS air time is free.
- Due to production schedules, we need to decide tonight. Cut-off time tomorrow.
- Tight schedules
- South Florida shoot.
- Travel costs
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- Closest current meeting is Ft Lauderdale.
- May need a script different from the approved H&I script, if not just because of length.
- Corporate video will have our logo and info, not the broadcast producer. Broadcast version will be in the form of a news piece – outside looking in.
- Are we affiliating with an outside entity? What degree of control will we have?
- Who is the audience? H&I-type? PI-type? Different for broadcast and corporate videos.
- The Conference approved an H&I video, and this is somewhat different. Is this a problem?
- Cost is slightly more than Conference approved.
- H&I WSC committee unanimous (with abstentions due to conflicts).
- Committee expects that current script will be basis for corporate video.
- Broadcast video will have different script. Office will provide info for this, but script will be developed by producers, with our script approval.
- Contract terms may not be acceptable. “Irrevocable commitment”
- Short time frame for approval.
- Production company brochure attached.
- Motion to limit debate. Passes.
- Motion PASSES with opposition.
- FIFTH CONCEPT: (John B): Feels that WST is being required to act without consulting other Trustees. Outside WSBT guidelines for contract approval. Too fast. Why not wait a year?
Motion to remove CAWS2003 check requests from table. Passes.
MOTION: (Oliver/John): Approve check request to Water’s Edge Golf Club for $300. Non-refundable deposit for golf tournament.
- Have contract, not yet approved.
- Passes.
MOTION: (Oliver/Mike): Approve check request of $1435.63 for pre-convention fundraiser “beanie babies”. This is a one-time exception to established procuress.
- Expense made prior to approval, due to inexperience with guidelines.
- Treasurer has had long conversation with committee treasurer regarding future procedure.
- Committee has accepted and sold merchandise.
- Committee informed that future expenses must follow procedure.
- PASSES
CAWS2002 Hotel Liaison check requests. No action.
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OFFICER REPORTS:
Chair: Written report attached. Calif. Sec of State’s office lists CAWSO as in “suspended” status. CAWSO has not filed a “Statement of Officers” with State since 1988. Confusion by former office manager and/or former WSO Treasurer, who filed CAWSO board as CAWS board. Will fix. Office will review our filings with all governmental agencies.
Motion: (Kevin/John): Suspend rules to extend time
Motion: (Kevin/John) Extend time until 11PM.
Vice Chair: Ad hoc policy committee met.
Secretary: Delivered Adobe PageMaker software to office. Submitted proofed minutes with all attachments for all meetings since 4/25/02.
Treasurer: P&L for June and balance sheet as of 6/30/02 (year end) submitted. Need to improve cash flow. New data base conversion completed. Accounting firm will increase fees. Year-to-date adjustments of convention revenue line items that were recorded in June resulted in skewed numbers in the month of June.
Director-At-Large: NewsGram. Written report to be submitted. Worked on layout and several articles. Need to discuss NewsGram finances at Conference.
World Service Office Trustee: Absent (vacation). No report.
Note: Vice Chair leaves at 10:30
World Service Trustee: CAWS2003 hotel (Hilton) has moved us out of agreed-upon function space in favor of other group. Room-type allotment problem as well. Communicated issues with national hotel office. CAWS2004 contract is being used as leverage, but Hilton is preferred and host committee wants contract soon.
- Still awaiting final financial report on CAWS2002. Treasurer needs this before Conference.
- (Treasurer): Receiving registrations for 2003.
Motion: (Kevin/Mike): Suspend rules to extend time. Passes.
Motion: (Kevin/Mike): Extend time until 11:30PM. Passes.
Pacific South Trustee: Position vacant. No report.
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Office Manager: Absent (vacation).
Motion: (Kevin/Mike): Suspend rules to extend time. Passes.
Motion: (Kevin/John) Extend time until end of business. Passes.
COMMITTEE REPORTS:
Motion: (Kevin/Oliver): Table committee reports. Passes.
NEW BUSINESS: None
Executive Session begins at 11:20pm. Ends at 12:40pm
Motion to adjourn (Kevin/Oliver)
Next Meeting: August 8, 2002
Respectfully Submitted
Kevin Murphy,
WSOB Secretary
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