Jul 22, 1999

CA World Service Office Board Meeting

July 22, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Office Manager, Paid Director

Meeting called to order at 7:40pm.
Joy read the 4th Tradition;
Joe read the 4th Concept.

Minutes of July 8,1999

• Motion (Jeff/Joy) to approve
• Approved.

Old Business:

• Storybook on audio tape:
  • Have 3 bids for production.
    • Office recommends production bid from “Raven’s Nest”.
      • ~$2000 for production of audio program.
  • Have 3 bids for duplication & packaging through one of the studios.
  • Discussion regarding market share.  Bid quantity seems excessive.
    • Big book on tape annual sales?
    • NA Book on tape annual sales?
    • Ask other fellowships for ratio audio vs. print
• Computer network issue deferred.
  • Subcommittee reports system is specified as per WSBT request, but spec needs to be submitted to vendors.
• Kevin asks to withdraw his tabled motion regarding Canadian-content literature pricing in US funds.  Agreed.
• Report given on web commerce site.  Need more information on shopping cart software.

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OFFICER REPORTS:

Chair:

• CAWSO is 15 years old 7/25/99
• Went through many file boxes to prepare information packets for Conference.
• Next meetings:  8/5, 8/12 & 8/26
  • 8/12: final referrals and reports
  • 8/26: budget

Vice Chair:

Request that CAWS99 ship computers back ASAP – we need them well before Conference.

WSC Conference Committee: have bids for conference equipment.  Will submit 8/5.

Treasurer:

• Quickbooks 99 installed and set up.
  • Will baseline new system with July 1, 1999 balances.
• Need to reassess 1999-2000 budget for office salary.
  • Hard to find competent office help at current pay scale.
• Sent CAWS2000 new copy of QuickBooks Pro 99.
• Finance committee for budget 2000-2001 to meet.

Secretary:

• Met with Scott and formulated office computer network specifications.
  • Determined to buy 3 computers from national vendor directly and supply these systems to network vendor.
  • Developed detailed network requirements
  • Developed detailed support requirements.

Director-At-Large:

• Helped Scott delve through records and select portions for Conference history files.
• Attended L.A. “Love & Service” seminar and discussed NewsGram.
• NewsGram late.  Done in two weeks.

World Service Trustee:

• CAWS2000: reviewing changes to hotel contract.
• Meeting with WSC conference committee.
  • WSC Conference Committee chair resigned.
    • Kevin F is acting chair.
    • Jay S is “Conference Coordinator.”
    • Committee secretary resigned.
      • Robin C, acting secretary.
• Obtained Office Board hotel requirements for Conference.

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• Spoke to CAWS2000 chair regarding childcare.
• Spoke with CAWS2000 chair regarding online registration liability issues.  May have been unclear, and asked Burton to discuss with John Searce directly.

Pacific South Trustee:

Referrals for Conference being readied

World Service Office Trustee:

Conference call on Sunday.  Need to set time for WSOB to meet Trustees.

Office Manager:

Written report submitted

(BREAK)

COMMITTEE REPORTS:

Webmaster:

Written report submitted.

Finance:

CAWS99:

• Net revenue ~$44,000
• Need to close “C&B Trust” account and move to reserve.

Motion to suspend (Kevin/Joy)

Motion to extend 20 minutes (Kevin/Steve) Passed.

NEW BUSINESS:

Executive Session at 10:03pm.

Executive session ends at 10:10pm.

• Area sales of literature to clinics:
  • Referred to Trustees for guidance.
• University of Maine library service: request to use CAWS web material in classes.  Materials would be copied and resold to students.  Tabled, with request to office to follow up with questions.
• Suggested caution to Fellowship regarding Storybook in electronic format.  Tabled.

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Motion to adjourn (Steve/Jeff)

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO, Inc.

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