CA WORLD SERVICE BOARD OF TRUSTEES
CONFERENCE CALL MINUTES 07/15/07
Record of Online Business Between
May 2007 and August 2007
Quarterly Meetings
(Approved by WSBT for Distribution on August 27th 2007)
Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).
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WSBT QUARTERLY CONFERENCE CALL
July 15th, 2007 10:00 a.m. PDT
1. Open with moment of silence followed by Serenity Prayer
2. Roll call
| Bobbie H. | Trustee at Large | |
| Tony D. | Midwest Regional Trustee | Chair |
| Carl W. | Pacific South Regional Trustee | |
| Jay F. | Southwest Regional Trustee | Vice-Chair |
| Earl H. | World Service Office Trustee | |
| Hayward H. | World Service Trustee | Secretary |
| Bruce W. | Atlantic North Regional Trustee | |
| Trevor S. | Pacific North Regional Trustee | |
| Lawrence M. | Atlantic South Regional Trustee | |
| Nicholas L. | European Regional Trustee |
3. Chair’s opening remarks None
OLD BUSINESS
1. CAWS Convention updates:
- CAWS 2007 (Tony)
- Event will net somewhere between $52K and $53K.
- Thank you letter was well received by the committee.
- Committee is currently putting “Pass it on” together.
- CAWS 2008 (Trevor)
- Problems communicating with Chair and receiving minutes continues.
- Fundraising for event continues to do well.
- CAWS 2009 (Jay)
- See Attachment# A
- CAWS 2010 (Tony)
- 2nd draft revision of contract with Milwaukee Hilton in the making
- Committee is formed.
2. Old business from online agenda:
Online Items
None
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2007.04.08 TEC Interview Status for August 2007 (Earl)
- Update at May Quarterly
- Update on Conference Call
- Motion by Earl to add (2) questions to TEC interview process and approve all other TEC documents Second by Hayward
- Passes unanimously
2007.04.09 Orientation Process Update for WSBT (Jay)
- Update at May Quarterly
- Jay posted document, May 2007
- Update on July Conference Call
- Any updates for orientation process should be provided to Jay
Outstanding Correspondence
None
To be Completed by or Updated at August Quarterly:
2006.10.05 Status of HFC Volume II Storybook
- Update at May Quarterly
- Book is currently with LCF committee for review and possible changes
- Book will be available by Conference
2007.05.09 Review of 12 point literature process and publishing process (Carl, Tony, Jay, Bruce, Trevor)
- Update at August Quarterly
NEW BUSINESS
2007.07.01 Phone calls – conference / committee / buddy (Nicholas)
- ERT will send phone bills to WSO for tracking and budgeting information.
- Most trustees keep track of mileage, phone calls etc.
2007.07.02 Issues with CALA and Monique (Carl)
- Sub Committee formed July 15th 2007 (Jay, Bobbie, Earl, Carl, Lawrence,
- Will provide response within 30 days (September 15th 2007)
2007.07.03 2008 – 2009 Budget (Earl)
- Earl forwarded budget to Trustees
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- Leave on agenda update at August quarterly
2007.07.06 WSO updates to WSBT – Earl
- Convention bills being paid, financials should be completed by August 8th 2007 along with the 7th traditions income from regions.
- Supplemental mailing will go out July 31st.
- WSOB ratified John W. as a new director
2007.07.07 Trustee Dinner
- Work online update at august quarterly
Motion to adjourn made and seconded. Motion approved.
Meeting adjourned at 11:50 A.M. PT
Close with Serenity Prayer
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ATTACHMENT #A
CAWS 2009 Report – Colorado Area
Submitted by Jay F., Southwest Regional Trustee July 14, 2007
The Colorado Area was selected as the host area for CAWS 2009 at the World Service Conference 2005. The Convention Committee Chair is Beth R. from Denver. The Steering Committee members are: Rick G. Denver – Program Chair; Rob W. Denver – Resort Liaison; Bill O. Denver – Secretary; Richard S. Colorado Springs – Treasurer; and Aaron C. Denver – Vice Chair. The Registration Chair is Yvonne M. from Denver and the Fundraising Chair is Eric C. from Denver. The Theme and Logo Chair is Mariea from Denver. The Spending Committee is also in place. Planning efforts have commenced, even though the Convention is just less than two years out.
The hotel contract was finalized in December, 2005 at the Omni Interlocken Resort. There will be some distinct opportunities to offer resort-like events at this hotel during the Convention, such as golf, trail hikes, campfire meetings, a giant pool party and the like.
The CAWS Convention in 2009 will be the 25th year of CAWS conventions and special designs, logos and events are being considered in conjunction with this celebration.
The Bid Committee from the Colorado area donated its remaining funds to the CAWS 2009 Committee in an amount of approximately $1200. Initial fundraising efforts within the local fellowship are also underway. Now that the CAWS 2006 convention in Houston is complete, fundraising within the Southwest Region has commenced.
The focus on the Steering Committee has been to place its first budget together after being awarded the bid and ensuring that that budget is approved by the WSOB, the WSC Finance Committee, the WSC Convention Committee, and ultimately by the entire World Service Conference. A working budget is in place also and fundraising continues. At this juncture, the steering committee meets monthly. Recently, all sub- committee chair positions were filled and there is much initial planning underway. The first general committee meeting of the entire planning team is July 29, 2007. Several additional fundraisers are in the planning process as well.
There will be a strong push to have the registration form completed and ready for the convention in Salt Lake one year from now.
Beth R. as the CAWS 2009 Committee Chair, can be contacted by email at
breinhardt@bhf-law.com
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0707 WSBT Conference Cal Minutes.doc
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ATTACHMENT #A
CAWS 2009 Report – Colorado Area
Submitted by Jay F., Southwest Regional Trustee July 14, 2007
The Colorado Area was selected as the host area for CAWS 2009 at the World Service Conference 2005. The Convention Committee Chair is Beth R. from Denver. The Steering Committee members are: Rick G. Denver – Program Chair; Rob W. Denver – Resort Liaison; Bill O. Denver – Secretary; Richard S. Colorado Springs – Treasurer; and Aaron C. Denver – Vice Chair. The Registration Chair is Yvonne M. from Denver and the Fundraising Chair is Eric C. from Denver. The Theme and Logo Chair is Mariea from Denver. The Spending Committee is also in place. Planning efforts have commenced, even though the Convention is just less than two years out.
The hotel contract was finalized in December, 2005 at the Omni Interlocken Resort. There will be some distinct opportunities to offer resort-like events at this hotel during the Convention, such as golf, trail hikes, campfire meetings, a giant pool party and the like.
The CAWS Convention in 2009 will be the 25th year of CAWS conventions and special designs, logos and events are being considered in conjunction with this celebration.
The Bid Committee from the Colorado area donated its remaining funds to the CAWS 2009 Committee in an amount of approximately $1200. Initial fundraising efforts within the local fellowship are also underway. Now that the CAWS 2006 convention in Houston is complete, fundraising within the Southwest Region has commenced.
The focus on the Steering Committee has been to place its first budget together after being awarded the bid and ensuring that that budget is approved by the WSOB, the WSC Finance Committee, the WSC Convention Committee, and ultimately by the entire
World Service Conference. A working budget is in place also and fundraising continues. At this juncture, the steering committee meets monthly. Recently, all sub-committee chair positions were filled and there is much initial planning underway. The first general committee meeting of the entire planning team is July 29, 2007. Several additional fundraisers are in the planning process as well.
There will be a strong push to have the registration form completed and ready for the convention in Salt Lake one year from now.
Beth R. as the CAWS 2009 Committee Chair, can be contacted by email at breinhardt@bhf-law.com
0707 WSBT Conference Cal Minutes.doc
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