Jul 14, 2011 – WSOB Meeting Minutes

Minutes of the Meeting of

CA World Service Office Board of Directors

July 14, 2011

I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:06pm by Vice Chair Tom P.

II. Tradition 7– read by Barry.

III. Concept 7 – read by Sheila.

IV. Birthdays—Peter D.

V. Roll call and Quorum Determined

 A. Voting Members Present: Tom P. (WSOB Chair), Teresa N. (WSOB Vice-Chair), Barry J. (WSOB Treasurer), Richard L. (WSO Trustee), Peter D. (WS Trustee), Elizabeth S. (Director at Large), Linda F. (DOO). A quorum is established.

B. Board Members Absent: Bob C. (Director at Large), DRPD (vacant), Secretary (vacant).

VI. Guests Present: Sheila S. special worker. Store is now updated with Eternally Grateful chip; 24 hour Commemorative Chip displays. This project was undertaken and carried outr by staff.

VII. Approval of the minutes of the prior meeting

1. 1. Elizabeth made motion to remove from the table the minutes from June 9, as Seconded by Barry. Passed unanimously.
   2. Elizabeth made motion to approve the minutes from June 9, 2011, as amended. Seconded by Barry. Passed unanimously.
   3. Elizabeth made motion to approve the minutes from June 23, as amended. Seconded by Barry. Passed.

VIII.Guest Reports – none.

IX.Referrals – carry over to next meeting.

X.On-Line Business – Motion to approve up to 13 cases of books to NADCP made by Linda, second by Peter D. discussion ensued, passed unanimously.

XI. Director Openings – still recruiting for Secretary position. Making announcements in Fellowship that we are looking for new members.

XII. Translations – See Elizabeth’s report.

XIII. Publication Issues – briefly discussed questions with respect to motion approved previously. Also instructed DOO to communicate copyright dates as a combination of original and modification. Chairperson reported that response to member with respect to French translations was referred to trustees in order to gain understanding of reason for cease publication order.

XIV. Vendor Licensing Agreements – there is an entity selling CA jewelry on ebay without a vendor licensing agreement. The Office will contact the business and also ebay.

XV.Office Director Reports

A. DOO Report – Linda F.

1. Working with Tom on timeline for HFCII corrections (and typesetting bids). We will communicate our progress and anticipated plan of action to the HFCII sub-committee.

2. Verified our staff liability insurance for CAWS 2012; checking to see if any additional is required

3. Conference:

a. Delegate mailing sent 7/6/11

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b. Working on bids for items needed for conference (office set-up and banner for concepts)

c. Working with Tom on budget to present at Conference

d. Will have flash drive loaded with Conference info for sale at Conference

4. Working to find replacement to do CAWSO computer and network support – please spread the word
5. Updated RegOnline 2012 form to accept both USD and BSP
6. Inventory completed and QuickBooks updated
7. Purchased new fire extinguishers – now compliant for safety requirements
8. We have received Certificate of Registration for Hope, Faith & Courage Vol II
9. Trustees have requested the B2B be on Sunday 4-6 at WSO
10. NADCP – begins this Sunday – Tuesday. Shipment picked up today – 350 packets with books in each; CA display with two pull up posters

B. Chair—Tom P. – submitted verbal report.

1. Worked with the WSO to get the Delegate Mailing out.

C. Vice Chair—Teresa N. – submitted verbal report.

1. Submitted minutes for review and compiled reports.
2. S&B Conference call this Sunday.

D. Treasurer—Barry J. – absent – submitted written report.

1. Operating $13,587.96
2. Even Year $10,005.35
3. Odd Year $147,617.06
4. Savings $72,000.08
5. HSBC $500.00
6. There is a drastic deficiency of 7^th tradition this year. 
7. Met with the DOO and paid bookkeeper to go over the Convention and year-end financials. Very close to finishing reconciliation of the books.
8. Barry made motion to adopt the bank mandate for Wells Fargo UK, as Seconded by Teresa. Passed unanimously.
9. Barry made motion to adopt the CA dual-signature electronic funds transfer (EFT) authorization form. Seconded by Linda. Passed unanimously.
10. SR#32 Barry made motion to approve check request in the amount of $142.44 GBP (approx, $227 USD) payable to The Bookmark Shop for 200 CAWS 2012 bookmarks. Seconded by Elizabeth. Passed unanimously.
11. SR#33 Barry made motion to approve check request in the amount of of £410 (approx, $656 USD) payable to Best badges for 500 CAWS 2012 pins. Seconded by Elizabeth. Passed unanimously.
12. SR#34 Barry made motion to approve check request in the amount of of £351 (approx, $561 USD) payable to Eazzee for 50 CAWS 2012 baseball caps. Seconded by Elizabeth. Passed unanimously.
13. SR#35 Barry made motion to approve check request in the amount of of GDB (approx, $1387 USD) payable to Advertees for 120 CAWS 2012 Tshirts. Seconded by Elizabeth. Passed unanimously.
14. SR#36 Barry made motion to approve check request in the amount of of £133.20 (approx, $212 USD) payable to Elite Wholesalers for beverages for CAWS 2012 fundraiser. Seconded by Elizabeth. Passed unanimously.
15. SR#37 Barry made motion to approve check request in the amount of of $694 payable to Arizona Sportswear for 100 CAWS 2012 Tshirts for sale at US events. Seconded by Elizabeth. Passed unanimously.

E. Director at Large—Elizabeth S. submitted verbal and written report

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1. Translations sub-committee: In communication with both Kern Communications as well as our European Regional Trustee, Russell.

a. Farsi: Received confirmation that the original 5 translated Farsi documents have completed the translation process, all red-lines and corrections having been approved by both the local committee and the translation company. Elizabeth made motion that the Farsi translations: Self Test; The First 30 Days; What is CA?; Tips for Staying Clean; To the Newcomer be accepted as completed in accordance with our Translation Policy. Seconded by Teresa. Passed unanimously.

b. Polish: received back from the translation company and communicated with Russell to take back the recommended changes to the local committee for their review.

c. Communicated with Russell that it would be very helpful if the local committee would include an explanation as to why they reject a change suggested by the translation company.

2. Attended the PI Conference Call. Excited about the motivation and enthusiasm from the committee. Still waiting to be added to the yahoo group.

3. Working on writing the Young People in Sobriety pamphlet. Looking for people who got sober at a young age to help.

F. Director at Large—Bob C. – absent

XVI.Trustee Reports

A. WSO Trustee—Richard L. —submitted written and verbal report.

 1. WSBT has requested WSO get 3 bids for PI PSA’s. but, we don’t have the PSA yet in order to get bids.

2. WSBT is debating the procedure for all French printed materials.

3. Quarterly reports due Aug 17.

B. WS Trustee—Peter D.—submitted written and verbal report

1.  Attended Conference Committee Conference call
2. Working on room arrangements for Trustees and Conference Committee members.
3. Reviewed the three bids for Conference Office equipment with Linda; have a few questions for Lori.
4. Received email from Bernie Gans, our trademark attorney, with a concern about the distinctiveness of the letters CA in Europe. Working with Russell on this.
5. Have not heard back from Terry about the Hope Faith & Courage Society in Canada.
6. Sending the Florida hotel bid back to the hotel with some changes recommended by Richard S. Will forward to TNC when received back from hotel.

XVII. Seventh Tradition

XVIII. Committee Reports –

1. Finance: Elizabeth, Tom & Barry – nothing yet.
2. Structure & Bylaws: Teresa – Conference call this Sunday
3. Convention: Peter D. & Linda – nothing additional.
4. Conference: Linda, Teresa and Peter D. – Conference call was Sunday. Linda and Peter working on the bids. Linda will bring final bids to next meeting for us to vote.
5. Unity: no director liaison.
6. Literature, Chips & Formats: Bob, Tom & Elizabeth – already reported.
7. Hospitals & Institutions: Bob. – nothing to report.
8. Public Information: Richard L., Elizabeth & Linda –already reported.

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I. I.T.: Linda.

J. Archives: Tom & Bob

XIX. CAWS 2011 – nothing new

XX. CAWS 2012 – 

A. Stateside raffle ticket sale and printing

1. CAWS 2012 wants to have a raffle ($5 tickets) for airfare and hotel for the convention. Discussion ensued regarding the logistics of holding such a raffle. WSO will work with the committee to roll out at Conference.
2. Barry expressed concern about those in US that will not be able to travel to UK – possibility of losing our customer base to other fellowship conventions that weekend. Perhaps, we should brainstorm to come up with stateside activities that same weekend, ie: hold a dance here and connect to there via skype. Barry will discuss with the finance committee.

XXI. 10:00pm Richard made motion to extend the rules to complete the business on the Agenda. Seconded by Elizabeth. Passed.

XXII.CAWS 2013 –Peter addressed already (contract.)

XXIII.CAWS 2014 – noting new.

XXIV.New Business – none.

XXV.Next meeting: Thursday, July 28 and Thursday August 11 at 7pm at the WSO.

XXVI. 10:10pm Motion to Adjourn made by Barry. Seconded by Richard. Passed unanimously.

XXVII. Meeting closed at 10:11pm by Chair Tom with the “we” version of the Serenity Prayer.

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For attached reports and documents see: 2011-07-14-WSOB-minutes-final.pdf