CA WORLD SERVICE BOARD OF TRUSTEES RECORD OF CONFERENCE CALL
July 14, 2010
APPROVED
Since this report is a confidential C.A. document for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 World Service Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc).
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World Service Board of Trustees
Conference Call
July 14, 2010 – 4pm PST
4:10pm – Trevor: Begin meeting with a moment of silence followed by the “We” version of Serenity Prayer.
Roll call: ALL PRESENT
Lawrence Matlock – ASRT
Robert Lyle – ANRT
Joy Hutcheson – PSRT
Randy Groen – SWRT
Willie Bailey – WSOT
Richard Schafer – TAL/”acting” WST
Kim Sherwan – MWRT/Secretary
Nicholas Lynn – ERT/Vice Chair
Trevor Scheible – PNRT/Chair
Chair Announcements: Trevor: None.
PLACE MARKER Continued BUSINESS ITEMS
MARKER 2006.02.20 Copyright and trademark protection (Trevor)
- To remain on agenda for quarterly review NOTE: renewal of CA logo in US due date April 24, 2010
| Service Marks | Where Protected | ||
| We’re here and we’re free | USA, Canada, and EU | ||
| Cocaine Anonymous name | USA, Canada, EU | ||
| C.A. | USA, Canada | ||
| CA logo | USA, Canada, EU (new) | ||
The following marks have been registered in Canada:
1.Trademark:WE’RE HERE AND WE’RE FREE
Renewal Date:September 30, 20122.
2. Trademark:CA HOPE FAITH COURAGE & Design
Renewal Date:August 9, 2021
3. Trademark:COCAINE ANONYMOUS
Renewal Date: December 13, 2021
4. Trademark:CA
Renewal Date: June 12, 2022
Randy: Question: Who will get the letter from the attorney regarding the logo?
Trevor: The office is still handling it.
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MARKER 2006.08.13 Signature of annual corporate documents (All) – Completed
- To be completed @ at fall Quarterly
MARKER 2009.05.09 Financial status CAWS Inc.
Joy: Still looking for financial reports, current one. Only received the ones from March as of date, we are behind in receiving them.
Willie: Will work Barry, the bookkeeper, and Yvette and set up a timetable to get them to you and the WSBT.
Trevor: We have been asking for them for some time now. They are extremely behind in submitting them to the WSBT. I would like to see them reporting regularly and on time before the Conference.
OLD BUSINESS – MARKERS
- NADCP – (Boston, MA) (Richard, Robert) – MARKER
Robert: Went well, answered a lot of questions, and gave out a lot of books. Next year in July.
Richard: Dates for next year, July 17-20 National Harbor Maryland. It will be in Robert’s Region again.
- TEC – (Kim, Joy) – MARKER
Kim: All candidates have been contacted and have confirmed with the exception of Michael Fisher out the Atlantic South Region. Waheedah has withdrawn her name for consideration. I have forwarded the interview schedule to the Board of Trustees. All TEC delegates have been contacted via email, David Booth via a phone call. Have advised them that they are reimbursed for ½ room night, and one per diem. I have advised the delegates to make their hotel reservations, and that they will be reimbursed accordingly. Also, I have answered questions regarding shared room requests. I will supply the WSO with the names of those that get reimbursed. Joy will be making all the copies…I will send her the excel file regarding the number of copies needed. I have prepared the reports for slate approval on Tuesday, Joy will be giving that report, and the report with election results to be delivered on Friday, and I will give that report. Still need the email regarding the election process from the ASR Assembly, in the event there are any questions.
Lawrence: Michael has confirmed the time for his interview.
OLD BUSINESS
- Approval of minutes: TABLED MINUTES 1005 – APPROVED JUNE 16/Online-DONE – remove from agenda
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- 1002 – WSBT Quarterly minutes- 1005-Tabled 1005 – Approved 6/2010
- 1002 – Board to Board Quarterly – 1005 – Tabled 1005 – Approved 6/2010
- 1004 – WBST Conference Call minutes – Tabled 1005 – Approved 6/2010
2008.04.14 CA Helpdesk site (Trevor)
Trevor: New web servant has been selected, but has not been brought up to speed regarding the position. There needs to be a smooth transition. Need to get the HelpDesk back up on the internet for WSBT access.
Richard: Mike is still active. I will be in contact with Tom regarding the transition between the current web servant and the incoming web servant.
Willie: I thought the discussion was to transition by August 1.
Trevor: Please follow up, and check on the HelpDesk site as well. UPDATE
2009.12.03 Facebook pages reflecting tradition violations, and policy issues: re: C.A. logo, website address, etc… (Nicholas) Cease and Desist. 1/13/2010
Trevor: We are still having problems the social networks and concerns regarding logo, trademark, and tradition violations. Richard did submit info to the social networks and requested removal, but new ones are popping up all the time. Recent concern was in regarding to the terminology used on the site, the vender has permission to use name…etc, but the heading: “C.C. Trustee approved jewelry” is not correct.
Richard: Our vender has some flexibility with advertising, but several of us are concerned with CA Trustee Approved heading.
Trevor: Richard and I will work communication with the vender to propose/suggest“better” advertising language.
Richard: I used CAWSO email address with correspondence and got better response. UPDATE
2010.01.01- Sales of HFCII outside of the US (Nicholas)
2010.01.02- Licensed Printing of Literature (Nicholas)
******Combining both agenda items
Nicholas: Working with Russell to present a complete package to get this put together. Will draft a proposal for review as soon as it is ready. UPDATE
2010.04.01- DOO Effectiveness (Nicholas)
2010.04.02- CAWS 2010 (Nicholas)
2010.04.03- Mail Outs (Nicholas)
** Combining three issues (2010.04.01, 2010.04.02, 2010.04.03) with regard to the DOO**
Trevor: Still concerned about the DOO and the operations at the WSO, 2010.04.01
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Willie: Discussed at length at the WSOB, charged the Chair with an assessment of the DOO within a 30day period, and will have an update following the next board meeting, scheduled for July 22.
Trevor: I tried to Skype into the past meeting on July8, but had technical problems. Will try to attend the next meeting.
Joy: Question: Who is the new employee at the office, what is her name, and what position does she hold.
Willie: She is the temp replacement for the front desk/ customer service person, her name is Sheila, and she is considered the front desk/customer service person.
Joy: So Yvette hired her?
Willie: Yes.
Joy: But Yvette is suspended from her firing duties, correct?
Willie: Yes.
Kim: Would like to make a suggestion, due to our concerns regarding the office and the DOO, do you think that you could send us an email regarding any difficulties, changes, new employees, etc… this would be useful to us when calling the office, or allow us an opportunity to call the office and welcome a new employee.
Richard: Willie had expressed that Sheila is temp, but isn’t she now full time?
Willie: Yes
Randy: So confused about all of this…please explain who is suspended, who is hired???
Willie: DOO has been suspended of her duties to fire, she can hire. Sheila is the new employee.
We let the previous front desk/customer service person go.
Richard: Regarding the previous employee that was let go, do you want to talk about that Willie?
Willie: Previous employee filed for unemployment, Tom and Yvette are charge to address. There are concerns regarding claims made is petition for unemployment. Not sure if this will do before a court. Her claims can be addresses, we have sufficient documentation, but we are wondering if the cost to fight it may be greater than to approve it.
Discussion ensued regarding of the claims. UPDATE
2010.05.09 CAWS 2011 (Randy) – Members of the committees, steering, sub, etc…(Randy) Consideration, link on ca.org, or convention link, for viewing of speakers, and qualification of viewer, and potential 7th tradition to view.
Randy: Will address at next CAWS 2011 meeting. UPDATE
CAWS Convention updates:
-CAWS 2010 (Kim)
Kim: Committee has completed their service work! They are still waiting on a few committees to complete their “Pass it on”. The final copy should be ready by the Conference. Still waiting on the final financials; the final net gain. As expected, several referrals have been prepared and have been given to the local delegates. The planned fundraiser for CAWS 2011 has been cancelled, nothing has been rescheduled. Due to busy schedules of the WSBT, the meeting with Quin at the convention did not take place. In correspondence between Trevor and Quin, Trevor offered to set up a conference call, but at this time Quin has not responded with a request for
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that. Overall, I thought the convention was a great success, great people, great weather…great fun!
Willie: Hotel bill was not complete, could not proof it for completeness, we asked for a final bill with break downs, and have advised them of our concerns of the bill that they did send us.
-CAWS 2011 (Randy)
Randy: – Gonna have one!!! Pre convention fundraising is still going strong Had to take a little break, Arizona had their area convention on July 4th weekend, and it did very well, over 12,00 net gain… good break for the local fellowship. Everything else is on track.
Willie: Please ask them not to send spending request and a check request at the same time, they need to space them out… give time for the WSOB to review the spending before a check is cut. Randy: Can the spending request have a $ amount on it?
Willie: Yes.
Randy: Committee has been waiting until they have a dollar amount that is why both are coming at the same time.
Willie: Spending requests can have a $ amount on it, checking is a final request for money. Randy: What is the policy on selling convention pre-fundraising memorabilia at the Conference? BRING IT !
-CAWS 2012 (Nicholas)
Nicholas: Had steering committee meeting recently. Contact has been signed. The Hotel Liaison was not much involved, and has since stepped down. He had only attended 2 of the last 15 meetings. Looking for a new Hotel Liaison. Have a General meeting Sunday, Steering before it. First fundraising event did well, not as well as they thought it would. Will follow-up with all involved as to whether money is to stay in town, or sent to WSO. Jackie is doing well, back in position as Chair, Russell is back to Vice Chair. More events are being planned. Willie: Regarding the money from the fundraising event, Tom and /or Barry will contact the committee as where the money is to go, hoping to have this discussion before Sunday.
Responses to correspondence received from the fellowship:
#C2010-05-18 – Joy – response moved to online From: Quin B.
Sent: Tue 5/18/2010 6:59 AM
To: Board of Trustees; CAWSO; Tom P. Willie B.; Yvette
Cc: Diane; Michael; Karmen; Michael K.; Sharon S.; psrtrustee@aol.com; pnrtrustee@yahoo.ca
Subject: Re: Response to Correspondence: RE: Continual confusion Thanks for the response.
You make my point about confusion.
Instead of just stating what is needed”All Logos must be approved by the WSOB & WSBT” The guidelines state “All Logos must be copyrighted as property of CAWS Inc.”
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Myself and other members looked at the guidelines, saw that statement and assumed that is something CAWS Inc. does. Not the committee.
Is the CAWS 2010 logo copyrighted? Q.
—– Original Message —–
From: Board of Trustees
Sent: Monday, May 17, 2010 2:48 PM
Subject: Response to Correspondence: RE: Continual confusion
Quin,
Thank you for bringing your question to the WSBT. We will do our best to answer your concerns. First off, in our WSC Convention Guidelines, on page 12, it states: “All Logos must be copyrighted as property of CAWS, Inc.” This means, in effect, that the all logos must be approved by WSOB and the WSBT. We simply must have the right and obligation to approve our own artwork.
It appears that your other questions are related quite closely. We as a fellowship are aware that the Convention Guidelines are not perfect. On Page 31 of the WSC Convention Guidelines item #16 states, “These Convention Guidelines are not comprehensive and cannot cover all specific situations that might occur in the future. When questions arise that are not addressed in these guidelines, the host city committee Chair, the WSOB Chair, WSCCC Chair, The Trustee of the Region containing the host city and the WSOB Treasurer have a group conscience to resolve the issue, as many aspects of a World Service Convention have the potential to affect the fellowship as a whole.” Therefore, we do have a process in place to handle anything outside the approved guidelines. A phone call or email to your Trustee can put you in touch with any of the members designated to assist in this process.
We are aware that you are in a unique situation. As a former chair of an event returning to serve again you will have insight that others may have missed. We welcome your experience, and invite you to craft as thorough a Pass-it-on as possible, so that we as a fellowship may learn from your experience. We would also welcome any referrals to the WSC Convention Committee regarding items your committee has found to be egregious. It is our sincere desire to learn from our past experience, make necessary changes, and move forward in a spirit of love, unity, and fellowship.
In Love & Service,
WSBT
From: Quin Brunette [mailto:qbrunette@wi.rr.com]
Sent: Wed 1/13/2010 9:11 AM
Subject: Continual confusion
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I wanted to share with you a couple of recent examples as to why the WS Convention Committee guidelines are of little use. Yesterday our Trustee, Paid Director and members of CAWS 2010 had total confusion as what to do with getting approvals regarding secondary artwork and items afforded us in our contract.
First, relating to our artwork, we received this feedback. our Trustee sent out back to back emails stating “On the side of caution I would submit it to the WSOB for approval” and then “I would submit any artwork that you want to use to the WSOB for approval”,.
Second, relating to items afforded us in our contrat, our Paid Director stated that “I would think that the committee could/should decide, however I am new to this and that’s just my thoughts”.
And third, our Decoration co-chairs stated right out of the guidelines that there are no requirements for approval.
I am not knocking our Trustee, Paid director or our Co-Chairs. What I am knocking are the guidelines and the process. Nobody knows, so we should just have everything approved to be safe??? Puts alot of undo work on the WSO and WSOB and stalls the Host City.
A member of our committee stated to me that there is a real disconnect between the Host City, WSO, WSOB, WSBT and the WS Convention Committee. As Chair of CAWS 2010 I have no idea who the WSCC Chair or Vice-Chair is, was never informed to keep them apprised as to our journey and struggles
I am just giving you examples of the lack of guidance in our guidelines and how it is playing out and causing confusion for committees that are working so hard to have a great convention.
As I stated in previous emails to the WSOB and WSBT, there is a huge problem here that is going to cause this fellowship great financial distress real soon. Possibly as soon as 2013. Solution: start giving control back to Host City. Once the hotel contract and budget is approved the Host City requests checks with corresponding information, WSOB & WSBT approves anything that has the CA logo, name and block letters on it, and the WSO handles registration. All else the Host City takes care of. Very simple and could free up our paid employees and volunteers to inform people that “Were Here and Were Free”. Q.
#C2010-06-04 – Nicholas – DONE
APPROVED June 26, 2010 – see Online minutes 1005 – 1008 Below is the result of your feedback form. It was submitted by on Friday, June 4, 2010 at 15:59:09
Name: Chris
Subject: H+I/PI compensation / workshop professional workers
Message: Dear Fellow,
CA PI/H+I Holland did get two questions asked by Dutch CA members. Actually, we can’t give
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these members a proper answer, so we like WSO to ask for an answer.
The first question is regarding the 7th Tradition and H+I/PI: If one of our members has done H+I or PI, and the hospital or institution likes to give CA or the CA member a (financial) compensation for the costs (travelling by public transport or car), are we allowed to accept this? In the past, this situation frequently occurred and we like to give a clear answer to all the CA members who are doing H+I/PI. Our 7th Tradition says: Every NA group ought to be fully self-supporting, declining outside contributions.
Some of our members are saying a compensation is not a outside contribution, so we are allowed to accept money given by the institution.
The second question is about a CA workshop organized for professional workers in addiction care at the CA Convention. Regarding our Traditions, can the PI committee organize such a workshop?
Thanks in advance for your reply and your service!
With warm regards,
Chris
In-Conference Referrals to be addressed:
Referral # 6021 (Quin B.) – DONE
We currently have a line item in the budget that pays for the trustee banquet dinner at the world convention. I have been told by the trustees that this is part of their job description. It is for appearance reasons and the WSOB feels they should be present. I am also told that the members of the WSOB also receive the same. They are not announced or present at the meal so who would know they come out of there. Banquet meals are expensive ($50-60) and for the majority of the fellowship who can not afford or choose not to pay for an expensive meal like this. This is not a situation where we as a fellowship should foot the bill for this. I think there are better ways to use the fellowships money. (Refer to Convention Committee)
Referral #6140 (Nick A.) – ALL will work on as of the Quarterly in May (Moved to Online) Create a trustee manual. Every other committee has a manual or more detailed information. I think it would help the fellowship better understand what the trustees do and how they do it.
Referral #6045 (David C.) – Randy-lead, Lawrence, Robert (Will contact maker/moved to online)
The election procedure for electing trustees is not transparent. It happens in secrecy behind closed doors with members not allowed to attend. Why is this? Why can’t we echo the process in AA and described in their manual?
Referral #6150 (Susan B.) – DONE
That when a meeting with AA regarding C.A. language in “How it Works”, the WSBT make sure that it has international approval of such language in writing for the purpose of C.A. unity and a resolution to this issue once and for all.
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Referral #6303 (Gerald C.) – DONE
As a delegate from Quebec, I ask that this attached inquiry be addressed in the form of a motion or a statement.
Referral #6305 (Gerald C.) – DONE
What do we say to members who say (and enforce in their group) that you need to be a cocaine user to be allowed to share or hold a service function?
Post-Conference Referrals to be addressed:
Referral #6315 (Kevin M.) – DONE
Put a moratorium on area splits. Develop a trustee methodology for mediating intra-area disputes to minimize the requests for splits of this sort.
NEW BUSINESS
2010.07.01 Hotel accommodations for Conference – reimbursement/master account (Kim)
1-Trustees
2-Non delegate chairs
3-Conference committee officers
4-TEC delegates
5-WSOB
Richard will follow-up on this – UPDATE
2010.07.02 WSOB request WSBT “ok” consider pulling out pages 227 & 228 of HFC II. (Willie)
Willie: There was a motion at the WSOB, regarding the removal of those pages
Willie: Motion: to remove page 226 – 227 from HFC2.
Question: Are these the correct pages, not sure.
Trevor: The spirit of the motion is to pull How It Works from the book.
No second… no discussion. DONE – remove from agenda
2010.07.03 WSOB request reconsideration of “sticker” of all books; to limiting the “sticker” to all international orders only. (Willie)
Willie: Motion by WSOB to bring this following motion to the WSBT.
Willie: Motion to reconsider the previous motion by the WSBT, to sticker all of the books. Second by Richard
Willie: Speak in favor, from as business and financial matter here, current stickers allows you to still read it through the sticker, I believe that the spirit of the motion is to lighten the load, I don’t’ believe in two books in our fellowship, it will be prudent to eliminate the current stock of
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books, I have asked the office how are the books are doing, what is the cost of the stickering of the books vs the cost of the book going out the door, I did not get physical numbers, gathering info off the top of their heads Andrew and Yvette said that he sticker exceed the dollar amount of the book. This is a business decision.
Richard: Speak against, I felt because of other discussion from the UK, that it was mentioned at the UK meeting, would not mind buying at sticker vs unsticker book, I believe our intent is to do the right thing, that is what we wanted to do from the beginning… you can’t read through the sticker the like a news paper… it shows our intent, and our good faith.
Willie: Tom brought up a conversation that he had with one of the AA trustees, in San Antonio when he mentioned the stickering, the reaction of the AA trustee was surprise…he said just sell them, without the sticker, just get rid of the books.
Motion failed. DONE – remove from agenda
2010.07.04 Recording equipment (Willie)
Willie: Just wanted bring this to the attention of the WSBT. There was an order placed for a new recorder, requested that the recorder come to his house, company policy does not permit delivery to a home, only to the billing address. Conversations with the DOO and the vender resulted with no order being taken. Conversations ended on bad terms, and the vender will not place the order with us. Looking for a new vender. DONE – remove from agenda
2010.07.05 Hiring new assistant/ book-keeper (Kim)
Kim: I am now aware that the job description/duties have been compiled by Tom and Trevor. Again, due to the concerns that we have had about the WSO, and the DOO, as reflected in past minutes, I would have thought that the job description/duties would have been presented to the WSBT for review and input. They weren’t. I also understand that the posting for this job has been distributed to the local fellowship via the yahoo group. I was wondering now what the timeline is for the hiring of this position. As we approved the development of this position, I would have thought we would be more in the loop of what is going on.
Willie: Never my intentions to post anything. Thought that Trevor would send it to the WSBT.
Currently waiting on resumes and the process will begin.
Kim: I have concerns about the WSO, the DOO, and the WSO staff… I think that the WSBT should be involved in the functions of the WSO, we obviously have had concerns.
No disrespect, but the WSOB is responsible to the WSBT, and I feel we all would rest easier if there was a little more open communication.
Richard: This is a “we” thing, it is ok for this board to request communication, and that we be involved.
Trevor: It was an oversight on my part, I intended to send it to everyone, but I forgot to.
Willie: No disrespect intended, not trying to keep anyone out of the loop.
Trevor: Will follow-up with Tom
Joy: One resume has been received. UPDATE
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2010.07.06 HFC & HFCII French printing (Robert)
Robert: Regarding HFC I / French translation, no more are available, they have been requested, we don’t have the literature…WSO has said that they are working on it, but believes that it has been put on the back burner.
Trevor: LCF is still working on it, French version has been translated, but not in print.
Willie: It was discussed several weeks ago. Tom is looking for the previous vender information, they have the set up, and that will reduce costs. UPDATE
**Trevor: with no additional new business, are there any other questions or concerns?
Randy: Question: When do we start the Quarterly at the Conference?
Trevor: Starting Saturday morning,
Randy: Regarding 2011 – Outreach – what is the best way to get info out.
Trevor: Get it to the trustees…to distribute. They can distribute info to all of their yahoo groups.
Trevor: We have a lot to do at the Conference, Board to Board, TEC interviews, responses to the referrals, and of course the Conference… Please try to work online with what you can…
Joy: Motion to adjourn. Second by Richard. Motion passed
Meeting adjourned at 5:44pm
Respectful submitted:
Kim Sherwan
MWRT
WSBT Secretary
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