Minutes of the Meeting of
CA World Service Office Board of Directors
July 12, 2012
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:03pm by Chair, Teresa N.
II. Tradition 12 – read by Linda F.
III. Concept 12 – read by Janice C.
IV. WSM, p.81-82: Bylaws of Cocaine Anonymous World Services, Inc. – read by Richard L.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Susan D. (Secretary), Elizabeth S. (WSOB Vice-Chair), Richard L. (WSO Trustee), Linda F. (DOO), Barry J. (WSOB Treasurer), Janice C. (Director at Large), Bob C. (Director at Large, late with prior notification). A quorum is established.
B. Board Members Absent: Richard S. (TAL & Acting WST, absent with prior notification), DRPD (vacant)
VII. Guests Present: E. (webservant)
VIII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from June 28, 2012, as amended. Seconded by Richard L. Motion passes unanimously.
IX. Seventh Tradition
X. Guest Reports: None
XI. Online Business:
A. Motion made by Richard L. to reconsider the previous motion made online: that all royalties to be paid 30 days following the close of each quarter. Motion passed.
B. Friendly amendment offered to the main motion by Barry and accepted by Linda, so that the motion now reads: Motion to provide payment options of four payments, three payments, or two payments, in all royalty agreements. Motion passes unanimously.
XII. Old Business
A. WSOB Director Openings – We will have 2 openings after this Conference, and are always accepting applications! Teresa N. has contacted a few members, some are interested and will be in touch with the board.
B. Website
1. Ryan E. continues to work on the website, and fix any bugs
C. Publication Projects – Linda F. & Elizabeth S.- Nothing new
D. Vendor Licensing Agreements – Linda F. – Nothing New
E. Royalty Agreements – Bob C.
1. Working on a letter to send out regarding the royalty agreement payment options.
F. Referrals – Nothing New
G. Commemorative Chips
1. The Archive committee is working on setting up a bulk discount price
XIII. Translations Ad-Hoc Committee – Teresa N., Elizabeth S., & Linda F.
A. I have been very active communication with our International friends.
Page 1
B. Sweden: They are very grateful & excited to hear of our motion from the last WSOB meeting in regards to verifying the Swedish HFC2 book.
C. French Canadian: In communication about current revised pamphlets to verify all French pamphlets are up to date.
D. Spain: In communication and returned suggested changes from Kern of 2 chapters per our Translation process.
XIV. Financial Fundraising Ad-Hoc Committee – Richard L. & Bob C.
A. Barry J. motions that we invest in up to $1000 for fin-fund merchandise. Seconded by Elizabeth S. Motion passes unanimously.
B. Contribution Program – Europe
1. Barry J. will follow up on this
C. International Donations – Policy/Financial Guidelines
1. Barry J. is working on this.
D. Memorabilia/merchandise for on-line store
1. Teresa N. says there are many great ideas, and suggests people continue to follow through with their ideas.
XV. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached and ad-hoc reports)
1. Barry J. motions to limit the airfare for the opportunity drawing for the UK drawing to a value up to $800. Seconded by Susan D. Barry J. rescinds his motion.
2. Recommendations for the CAWS 2013 opportunity drawing:
a. 1 ticket, 1 prize, world wide
b. airfare up to $800
c. CA bucks up to $200
d. 4 room nights
e. 1 complete registration package
f. 1000 or 1500 ticket limit (ticket # printed on ticket)
g. $10 each (7 GBP 8 Euros)
h. no cash redemption
i. transferable
j. Claim ticket by calling CAWSO
k. Must Redeem by 60 days prior to the convention
l. Linda F. will take this to the committee
3. Linda F. motions to purchase 1500 name badge at $1.59 per pouch. Seconded by Elizabeth S. Motion passes unanimously.
4. Swedish chips have been ordered! Shelia S. has done an excellent job at negotiating pricing.
5. We have switched over to tela pacific phone lines. Earl H. and Ryan E. have been extremely helpful in this process, thank you!
6. Barry J. motions we donate the 3 cases of books in the UK to the UK area, and apologize for the miscommunication. Seconded by Janice C. Elizabeth S. speaks against the motion, she suggests we offer to allow them to keep the books in storage until they need them, at which time they can pay for them, and ask them if they are open to that. If they are not, then Elizabeth S. suggests we ship them back to the office. Barry J. withdraws his motion. Teresa N. will talk to the UK area chair, and come back with the best solution to the board.
Page 2
B. Chair – Teresa N. – Submitted verbal and written report (see committee and ad-hoc reports).
C. Vice Chair – Elizabeth S. – submitted verbal and written report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see attached)
1. Operating $21,840.43
2. Even Year $96,931.29
3. Odd Year $3,222.49 OY Petty Cash $488.00
4. Savings $78,545.57
5. Savings #862 $1,100.93
6. Savings #364 $546.66
7. Savings #372 $1,000.27
8. HSBC $500.00
9. WFUK 2356.77 GBP as of 7/11/2012
10. Elizabeth S. motions that we transfer $5,000 from the Savings account, to the operating account to pay the second installment of the PSA and $1000 toward the 2014 deposit for the convention center. Seconded by Susan D. Motion passes, abstention noted.
11. Susan D. motions to extend the meeting past the normal meeting time. Seconded by Richard L. Motion passes unanimously.
E. Secretary – Susan D. – submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
1. Attended the LCF conference call.
2. Motion to approve spending up to $500 for the NewGram editor to attend the WSC. Seconded by Richard L. Motion passes, oppositions and abstention noted.
G. Director at Large – Janice C. – submitted verbal report (see committee and ad-hoc reports)
XVI. Trustee Reports
A. WSO Trustee – Richard L. – submitted written and verbal report
1. Attended the WSBT quarterly meeting.
2. The WSBT would consider taking on another paid employee. The WSOB would have to come up with a budget, hours, and a job description for this position.
B. WS Trustee – Richard S. – Absent
XVII. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – Nothing New
B. Structure & Bylaws: Janice C. – Nothing New
C. Convention: Linda F.
1. Conference call this Sunday
D. Conference: Linda F. & Teresa N. – Nothing New
E. Unity: Susan D.
1. 59 ticket sales for the Unity luncheon so far!
F. Literature, Chips & Formats: Bob C. & Elizabeth S. – Nothing New
G. Hospitals & Institutions: Susan D. & Janice C. – Nothing New
H. Public Information: Richard L., Elizabeth S. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Bob C., Richard L.
1. Scheduling another in office visit prior to conference
Page 3
XVIII. CAWS 2012 – Linda F.
A. Nothing New
XIX. CAWS 2013 – Linda F.
A. Nothing New
XX. CAWS 2014 – Linda F.
A. Nothing New
XXI. CAWS 2015 – Linda F.
A. Nothing New
XXII. New Business – Nothing New
XXIII. Next meeting: July 26, 2012 at 7 p.m.
XXIV. 11:06 pm Motion to Adjourn made by Richard L. seconded by Barry J., Passed unanimously.
XXV. Meeting closed at 11:06 pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
For attached documents and reports see: WSOB_07.12.12_min_Final.pdf
Page 4