Jan 8, 2006 – WSBT Quarterly Conference Call Minutes

WSBT QUARTERLY CONFERENCE CALL MINUTES

January 8, 2006

1. Open with moment of silence followed by Serenity Prayer

Meeting began at 12:04 pm (pst)

2. Roll call

Cynthia Cronkhite | Pacific North Regional Trustee | Chair
Jackie Schickler | Atlantic North Regional Trustee | Vice Chair
Bobbie Harmon | Trustee at Large | Secretary
Tony Drake | Midwest Regional Trustee
Carl Warlick | Pacific South Regional Trustee
Jay Finesilver  | Southwest Regional Trustee
Earl Henderson | World Service Office Trustee
Hayward Hunt | World Service Trustee

3. Chair’s opening remarks – Conversations with WSOB chair have not been reported since there were none until last week, when Bob helped resolve the issue of getting all our minutes into the delegate mailing. Resumes for interviews have not been received as of yet. Only one inquiry thus far.

OLD BUSINESS

1. CAWS Convention updates:

• CAWS 2006 (Jay) – See attached. Attachment A
• CAWS 2007 (Tony) – Doing well. Registration form complete. Meeting regularly.
• Minutes to be forwarded.
• CAWS 2008 (Cynthia) – Committee has been meeting. No additional approved minutes have been forwarded to date, probably due to Secretary position being in transition. Will follow-up with chair to move minutes forward.
• CAWS 2009 (Jay) – See attached. Attachment B

2. Outstanding items of correspondence from fellowship:

a) Question from Kevin M. of Online Service Area re posting names and sobriety dates on CA web sites – 1^st posted 8/15/05 (Online Agenda 4a)

• Do we need to respond to Kevin’s follow-up?
• Bobbie to e-mail Kevin and report back online
• Kevin responded that no further correspondence is needed.

b) Question from John D in Pensacola, Fl – 1^st posted 11/08/05 (Bobbie) (Online Agenda 4c)

• To be done online

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• To be posted by the evening of 01/08/05 for review.

c) Question from Brian M. on meeting structure -1^st posted 11/08/05 (Jay, Hayward) (Online Agenda 4c)

• Will involve rest of Board only if they deem necessary
• Draft response posted online 01/07/05 for review.
• To be worked on for additional information online.

d) Question from Sashua P. regarding nonprofit status – 1^st posted 12/12/05 (Jay) (Online Agenda 4d) See attached. Attachment C

• Draft response posted online 01/07/05

Motion to approve and seconded 01/08/05

Motion passed.

e) Request by GreySheeters Anonymous to adopt CA’s WSM and corporate charter (1^st posted 12/16/05) (Online Agenda Item #4d)

• Tony, Jay and Jackie will work on this response.
• Bobbie will send a note that a response will be forthcoming

f) Question from Sheldon G. regarding use of 24 hour & other books (1^st posted 12/23/05) (Online Agenda Item 4f)

• Jay and Cynthia will work on this response

g) Question from Teri K. regarding NADCP (1^st posted 12/29/05) (Online Agenda 4g)

• Jay and Bobbie will work on this response

3. Legal committee recommendations regarding vendor licenses (Jay, Jackie, Earl, Carl, Hayward) (Online Agenda Item #5)

• Update by January conference call
• Update by March quarterly

4. Sales by members and timing of sales of items with the wrong CA logo at area and world conventions (Jay, Cynthia) (Online agenda item #6)

• Motion to approve referral to Convention: Please insert into the guidelines that all CAWS convention memorabilia items have the correct CA logo, including trademark, as set forth in the WSM. Motion to postpone definitely until new something can be re-crafted – passed unanimously.
• Follow up by January conference call

Motion and second to send the following referral to the WSC Convention Committee for inclusion in the WSCCC Guidelines.

Please insert in the WSCCC Guidelines the following:

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All CAWS convention memorabilia items bearing the CA logo should use the logo in its entirety, including applicable trademarks, as set forth in the WSM. It shall be the responsibility of the Steering Committee to ensure that the CA logo is used correctly on CAWS convention memorabilia items.

Motion passes.

Motion and second to send the following referral to the WSC S&B Committee:

Please insert into the WSM the following language:

In the Statement of Policy of the WSM – page 1.9 please insert the following in a new paragraph just before the box on that page:

The service body granting the use of the CA logo shall also be responsible for ensuring that the proper CA logo, with applicable trademarks as shown below, is used on all printed materials and memorabilia.

Motion passes. Bobbie will prepare referrals.

5. Guidelines regarding recording of WSBT meetings (Jay, Cynthia) (Online Agenda Item #7)

• Informal procedure is that files stay with WSBT Secretary and one other member of WSBT.
• To be crafted by January conference call; Jay to take lead. See attached. Attachment D

Motion and second to adopt the following procedures for recordings of the WSBT meetings; amended to change all references to “taping” to “recording.”

Motion passes.

6. A more formal system of labeling documents for posting and circulating them among the WSBT (Jay, Cynthia, Bobbie) (Online Agenda Item #8)

• Follow up by January conference call
• See attached. Attachment E

Motion and second to approve the WSBT Document Guidelines.

Motion passes.

7. What we can/should share in CAWS outreach/Tradition Six and listing on convention registration forms (Jay, Carl, Cynthia, Tony) (Online agenda item #9)

• Follow up by January conference call
• To be crafted by March quarterly.

8. Modification of E-Mail Guidelines to shorten discussion and/or voting period in certain instances (Jay, Cynthia) (Online Agenda Item #10)

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• Follow up by January conference call; Jay to take lead

Motion and second to modify the discussion period online from 5 days to 4 days and shorten the voting period from 4 days to 3 days. See attached. Attachment F

Motion passes.

9. Process of receiving, tracking and assigning a lead trustee to respond to e-mail questions/concerns received from the fellowship (Jay, Cynthia) (Online agenda item #11)

• Follow up by January conference call
• See attached. Attachment GF

Motion and second to accept the procedures for receiving, tracking and assigning a lead trustee to respond to email questions/concerns

Motion passes.

10. WSBT “statements/positions” in one place in hard copy and on the web (Jay, Jackie, Hayward, Bobbie) (Online Agenda Item #12)

• This would be accessible by the fellowship, not just the WSBT
• Follow up by January conference call
• Hayward has additional information pertaining to this process.
• Follow up by March quarterly

11. Possible referral(s) with regard to trustee approval of Area newsletters (Cynthia, Jay, Hayward) (Online Agenda Item #13)

• Follow up by January conference call
• Follow up by March quarterly

12. Regional Conventions – Possible referral to S&B as there is no mention of these in the WSM (Jackie, Tony) (Online Agenda Item #14)

• Follow up by January conference call
• Follow up by March quarterly

13. CAWS 2007 hotel reservation info website (Tony) (Online Agenda #15)

• Committee will be informed that this can not be done since we cannot link to outside websites.

NEW BUSINESS

1. Recording Secretary for March (All)

• Cynthia will contact Beth R. to confirm her availability for the March quarterly.

2. May quarterly meeting was discussed to determine economical travel plans.
3. Speaker tape email link (Carl) – to be discussed at March quarterly.

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Motion and second to adjourn at 1:10 pm.

Close with Serenity Prayer

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For attached documents and reports see: 2005-12-11-2006-01-08-WSBT-Minutes