World Service Office Board of Directors Meeting
January 8,1998
Approved Minutes
MEETING was called to order at 7:52 PM
SERENITY PRAYER led by Scott
TRADITION NINE was read by Ed
CONCEPT NINE was read by Meredith
ROLL CALL
- Scott Stevenson, Chairperson
- Jeff Schachter, Vice Chair
- Ed Godfrey, Treasurer
- Steve Edwards, Director at Large and acting Secretary
- Meredith Amos, World Service Trustee
- Susan Turnbull, WSO Trustee
- Joe Stephens, Pacific South Regional Trustee
QUORUM was met
VISITORS: No visitors were present
Approval of minutes of November 13,1997 remained tabled awaiting the Secretary’s attendance.
Motion to approve minutes of December 11,1997 as submitted (Susan). Motion carried.
OFFICER’S REPORTS
Chairperson: Scott reported that the office has been running smoothly since the departure of our former Director of Operations. Via telephone vote on December 23,1997, the board voted to purchase a photocopier from Spaulding Enterprises. Pursuant to the same phone vote, the board approved disposal of the old Toshiba copier by selling it for approximately $1,000.00. For legal reasons, the office needs to purchase the old copier for one dollar before selling it Scott also reported that the following projects remain in progress: the revised letter to the attorney, the letter to the accountant, quarter-end accounting, and inventory. Scott then thanked af! board members for their help during this transitional month.
Vice Chair: Jeff reported that he has stopped into the office at various times over the past month, and that work seems to be proceeding smoothly.
Treasurer: Ed reported that on December 31,1997 he spent five hours going over the books with Mary. The system has not yet been updated, however, and manual input will be required. One thousand dollars ($1,000.00) was transferred from the Reserve account into the Operating account to cover outstanding checks. That left a balance of $450.00 in the Operating account as of December 31,1997. Book reserve deposits are needed in the amounts of $2,199.13 for the month of November and $516.84 for December. The book reserves will then be current As of December 30,1997 there was a Reserve balance of $50,888.85 which, following the $1,000.00 transfer became $49,888.85.
Secretary: Chuck was not present.
Director at Large: Steve, toiling industriously in his capacity as acting secretary, had no report, even if he had the time and/or energy to give one.
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TRUSTEE REPORTS
P.S. Regional Trustee: Joe will be attending a Convention Committee meeting this coming Sunday.
WSO Trustee: Susan has been coming into the office and reviewing the e-mail. She shared with the board a couple of examples of matters that came to the office via e-mail that she has handled.
WS Trustee: Meredith reported that the remaining Trustee meetings for 1998 will be held at the Red Lion. The final contract for the Milwaukee hotel should arrive in the mail soon. Meredith also noted that the Milwaukee hotel is a union establishment
OLD BUSINESS
Raise Range: Remains tabled.
Susan withdrew her tabled motion to buy a locking file cabinet.
New Director of Operations: The board went into Executive Session at 8:25 p.m. in order to discuss the hiring of a new Director of Operations. The board emerged from Executive Session at 9:46 p.m. Motion to hire an Office Manager to run the WSO pursuant to a revised job description, which will be included in future minutes (Susan). Motion carried.
Motion to suspend the rules in order to extend time to 10:10 p.m. so that the Board might consider remaining items of business (Jeff). Motion carried. Motion to extend time to 10:10 p.m. so that the Board might consider remaining items of business (Jeff). Motion carried.
New Treasurer: Ed conveyed to the Board that he would like to revoke his resignation as Board Treasurer. Motion to accept tendered revocation of Ed’s resignation as Treasurer (Steve). Motion carried.
NEW BUSINESS
Meredith brought to the Board’s attention a problem regarding e-mail, NetWizards, and the CA e- mail address. Scott directed Meredith to contact Kevin M. and collaborate on a cease-and-desist letter.
Susan and Steve will work together on the Newsgram.
Scott advised the board that the next meeting will be January 15,1998.
Motion: To adjourn at 10:10 PM (Steve). Motion CARRIED.
MEETING ADJOURNED at 10:10 PM with the Lord’s Prayer
NOTE: The Board meeting scheduled for January 15,1998 was subsequently cancelled. The next regularly scheduled Board meeting will be January 22,1998
Respectfully submitted,
Stephen D. Edwards
Acting Secretary
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