CA World Service Office Board Meeting
January 06, 2005
Approved Minutes
PRESENT:
Bob Campbell, Chair
Mike Gallagher, Vice-Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Jon Fish, Director 1 K
athy Jo Rangno, Director 2
Earl Henderson, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none.
Members absent: none.
Visitors: Howard E.
Meeting called to order at 7:11 p.m. Kathy Jo read the 7th Tradition; Mike read the 7th Concept.
VISITOR REPORTS:
Howard E. – South Central District putting on a convention for CALA November 17-19, 2005 at Marriot in Manhattan Beach. South Central isn’t incorporated, so CALA has to sign the contract. South Central District made a donation of $4,000 to CAWSO.
OFFICER REPORTS:
Chair: Since last meeting has had phone contact with Teri Knight and Office Manager regarding them attending this month’s CAWS 2005 Convention Committee meeting. Met via conference call with Office Manager, WST, SWRT and the CAWS 2006 Convention Committee members regarding proposed hotel contract.
Vice Chair: Has been in contact with Conference Committee Chair about the Conference. Next conference call is Monday. Missed December meeting because of holidays. Will be checking rooms at hotel to make sure they will meet the needs of the Conference. San Diego Area sent $1,000 to CAWSO.
Secretary: no report.
Treasurer: See written reports.
- December’s bank account not reconciled yet.
- Spent several hours today with Leandra.
- Closed CAWS 2004 Convention Bank of America account.
- Has been in contact with CPA. She has all the info she needs to do the tax return. No final reports will be prepared by CPA, just the tax return,
- Our revenue is on target, but our expenses are higher for this time period compared to last year. New personnel accounts for part of that amount. Also, increase in requests for starter kits has increased expenditure to $5,100 when $1,200 was budgeted.
- Trustees should keep track of their budgets carefully; some are over budget at this point.
- ING account not available to corporations.
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Director 1 (Jon F): See written report. Need to make referral regarding responsibility for approval of adding contact phone numbers to website.
Director 2: See written report. Need to discuss with the WSBT for what purposes Conference mailing list and Convention registration databases can be used – merchandising, etc. Will come up with ideas.
- Motion (Mike/Kathy Jo) to approve the minutes of 12/02/04 as corrected
- Motion (Mike/Earl) to approve the Board-to-Board Meeting minutes from August
World Service Office Trustee: Participated on 12/05/05 conference call with Memphis committee. Requests electronic copies of reports that were submitted to Conference from all Board members that haven’t submitted them yet. WSBT Conference call Sunday. Office Manager wants to meet with WSBT privately at quarterly meeting in February. The rest of the WSOB needs to know a.s.a.p. if there will be a Board-to-Board meeting.
OLD BUSINESS:
- Motion (John/Mike) to take off the table the motion to approve the Hyatt Regency Kansas City contract for CAWS 2007 passes.
- Motion (John/Mike) to withdraw the motion to approve the Hyatt Regency Kansas City contract for CAWS 2007 passes.
Motion to consider approval of the Hilton contract for CAWS 2006 remains on the table.
World Service Trustee: no report.
Office Manager: See written report. Please review and proofread the draft of the Office Procedure Manual. New wall in office to create storage area was donated.
- Motion (Mike/Kathy Jo) to suspend the rules
- Motion (Mike/John) to continue the meeting until midnight
- Motion (Eari/Kathy Jo) to extend the meeting to finish the Office Manager’s report and three items of new business
NEW BUSINESS:
- Motion (Patty/Mike) to print 5000 CAWS 2005 registration forms for $680 plus shipping
- Motion (Jon/Mike) that we change the top banner of the website to bring it into compliance with rules governing use of logo passed at 2004 Conference. Friendly amendment (John) and include the blue logo as submitted accepted. Motion
- Motion (Patty/Judy) that 5,000 of the new book printing be stored in the CAWS Office and the other 5,000 in the current fulfillment center in Indianapolis, IN passes.
Motion to adjourn (Judy/Patty) at 10:20 p.m. passes.
Next Meeting: January 27, 2005 Respectfully Submitted,
Judy Weissman WSOB Secretary
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