Jan 27, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

January 27, 2000

Approved minutes

PRESENT:

Scott Stevenson, Chair
Tony Seaton, Vice-Chair
Kevin Murphy, Secretary
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Paid Director, vacant

Visitors: Mark K

Meeting called to order at 7:40pm.
Joe read the 2nd Tradition;
Kevin read the 2nd Concept.

Minutes of 12/2/99

• Motion (Joy/Tony) to approve
• tabled

Minutes of 1/13/00

• Motion (Joy/Meredith) to approve
• Approved as corrected

OLD BUSINESS:

• Computer Installation bids
  • Have received 1 bid
• Storybook on tape.  No action
• Revise Office Manager Job Description.  Near completion
• Revise Employee handbook. No action
• Conference Mailing List.
  • Motion: (Meredith/Joy) Chair to refer issue of apparent misuse of conference mailing list by CAWS2000 Committee to Chairman WSBT.
    • Passed unanimously
• Motion (previously tabled) To establish policy to accept non-profit listings (or CA WSO) that are a) free and b) require no reciprocation.
  • Tabled pending a review of Trustee minutes
• Newsgram editorial policy.  No action
• Travel agent bids.

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• • Received 1 formal, and 1 informal bid.
• Reimbursement policy.
  • Motion (Kevin/Meredith): Refer reimbursement policy to WSO finance committee.
    • Passes with opposition

(BREAK)

OFFICER REPORTS:

Chair:

• Written report attached.
• Chair was notified that a non-12 step organization was using the words “Cocaine Anonymous” on their web site.  Chair consulted with legal and technical committees, and sent a cease-and-desist letter to the organization and to their ISP.
  • Chair relays the response from the organization’s spokesperson.  Much discussion ensued.  The page has been removed by the site’s Service Provider.
• Chair relates results of searching web for “Cocaine Anonymous”.
  • Most uses appropriate
  • There are some problems that need to be addressed.
    • Forums
    • Commercial use of “CA” stylized letters.
• Chair requests that all web sites that appear to be problems be reported to the cawso@ca.org e-mail address, and to the webmaster.

Vice Chair:

Written report submitted.

Treasurer:

• CPAs have not completed 1^st Quarter financials.  This is not acceptable.
• Bill S spent a Saturday, and has created QuickBooks inventory items for each item in inventory.
• QuickBooks will replace DacEasy for inventory.
• Inventory has been counted and the value (12/31/99) $45,651.41, including books stored elsewhere.

Secretary: No report.

Director-At-Large: 4^th quarter NewsGram will not be published.  1^st quarter will contain mostly convention related materials.

World Service Trustee: No report.

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Pacific South Trustee: No report

World Service Office Trustee: Conference call Sunday (1/30/00)

Office Manager: Written report attached.

COMMITTEE REPORTS:

Office manager search committee:

• Have 7 resumes in house.
• Need to place ads.
• Committee will create ad and select newspapers to run ads.

Motion: Suspend to extend for time.

• Passed

Motion: Extend business to 10:15

• Passed

Webmaster:  written report submitted

Finance:

Report on reimbursement policy by next meeting.

NEW BUSINESS:

• Opportunity Drawing.
  • Motion: To require CAWS2000 committee to obtain state guidelines before proceeding.
    • Motion to table passes.
  • Item tabled
• Backorder Policy.
  • Item tabled
• Web informational listings
• Item tabled.

Motion to adjourn (Meredith/Kevin)  Passes

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