WSBT Q1 Conference Call Minutes
January 25th, 2025
8am – 12p PST
*** Moment of silence followed by the “WE” version of the Serenity Prayer ***
Roll Call- All in attendance
- Barry H., SWRT/WSBT Chair
- Gary P. TAL1/WSBT Vice Chair
- Tina R., MWRT/WSBT Secretary
- Robert B., WSOT/WSBT Assistant Secretary
- Richard B., ANRT
- Chris M. ASRT
- Stuart J., ERT
- Johan T., MERT
- Ruby C. PNRT
- Aurora L., PSRT
- Joni E., WST
Chairs Opening Remarks (Barry)
Thank you for being timely with the online motions. We are 60 days away from our Q1 face to face in London. Please start getting your documents together. Work with your Areas for your quarterly reports.
CAWS Convention Reports & Updates
CAWS 2025 Arizona (Barry)
-120 days away from Convention. Registration is around the 200 mark. Regional Trustees please encourage your Areas to start registering for the convention. Still looking for a Vice-Chair. The AV System contracts will be going to TNC for review soon.
CAWS 2026 Florida (Chris)
-Things are going well, full steam ahead. The Program committee will be meeting with registration to see if they can get a rough draft out to the fellowship. The fundraising Chair has been replaced.
CAWS 2027 Washington (Ruby)
-Very successful fundraising event happened. There will be an upcoming steering committee meeting. Also, a theme and logo have been selected.
CAWS 2028 Scotland (Stuart)
Page 1
-Still very early on. Will be voting on filling positions this Sunday, with more to come. A 1-day fundraising event had that raised over 4000 pounds. 450 pounds came directly from the auction event. The Scotland area has agreed to donate 7000 pounds a year to the convention committee for the next 4 years.
Standing Business
1) Project Chart (Gary)
Global Representation – Project needs to be restarted. Johan will take the lead, and him and Stuart will work together.
Book-Development – Barry will take the lead on this and get a meeting scheduled. Either it will be a referral, or no action taken.
Fair Use Policy – Joni has completed this with an article in the NewsGram.
MOTION: To send a referral to Structure and Bylaws to have the C.A. Copyright Policy be added to the World Service Manual, seconded, PASSED.
Global Fulfillment – Stuart will schedule another meeting. Also, the WSOB will have a soft opening for the chips that will be start to be sold in the European Region.
Suite of Documents – Joni has nothing
TNC – Joni will set up a meeting
Wikipedia – There has been no meeting, Johan states that possibly a referral will be sent to Archives.
TEC – Chris states that a meeting was held, and a summary of that meeting will be submitted at Q1. Safeguarding- Aurora will be setting up a meeting before Q1
Financial – Robert has completed this. Report has been revised, with added footnotes. It is ready to go into the Delegate Mailing.
Emerging Area Support – Nothing to report currently from Gary. It was mentioned that the Convention Committee has previously worked on this as a project.
Global Non-Profit – Joni is still working on this. Still having difficulty with Canada as they will not allow us to register as a Non-Profit. (Discussion) Every place is different and can sometimes be very difficult. Nothing else to do on this project. WSBT has decided this is not feasible at this time, and that this project should be closed.
High Level External Communications – Stuart has not set up a meeting yet but will soon. Trademark-Joni has not set up a meeting yet, almost done with gathering all the needed information. Will have a meeting set up before Q1.
12 Concepts – Gary will be taking the lead on this with Aurora, and Robert. No meeting scheduled at this time. Will be working on putting something together to present as a SR-14 at conference. Revising SR-21-Johan states this just became a project and will be setting up a meeting.
2) Correspondence (Robert)
-Everything is good. One correspondence is 2 weeks late, and one is due Feb. 6th, 2025.
3) Referral Tracker (Robert) – review/update outstanding referrals.
-Latest report has been updated. Would like to go over this one by one at Q1. Please go over the chart and stay out in front of these referrals. Our goal is to complete all these referrals this year, so the 7 new trustees coming in will have a clean slate.
4) Status of World Service Office (Robert)
Page 2
Office is working well together and flowing smoothly. Tai has stepped into her role as DOO is doing well. The transition to Chase Bank is in progress. The Inc. status and the taxes are being worked on. Wesley has come on board and doing a good job. Ives was elected Vice-Chair but will be leaving at the end of this year’s conference. The board will be electing 2 more DAL positions, and a secretary position. The office is working with Stuart to get chips for the UK and changing the royalties for books. Office has been getting a lot of local support. They just purchased new blinds, and the bookkeeper is doing a good job. CAWSO is now legal in AZ. CAWS is still an issue, because of past tax returns which is being worked on.
5) Trustee Election Committee (Chris) – Election of 7 new Trustees
-One meeting has already been had, and another is being scheduled soon. An email will be going out soon to the TEC Delegates with specifics within the next month. All resumes are due in May. We will be starting the TEC process Sunday afternoon.
6) Financial Overview (Robert)
Financial reports have been posted in GroupsIO 2024. As of right now we are positive $104,149.56. We are $230,000.00 ahead. This information will be sent in the Delegate Mailing. Also, these numbers could change by Q1. It is critical why we review the previous years reports. Also, the budget for Regional Trustee needs to be corrected from $3350.00 to $2850.00.
Old Business Items
1) WSOB CRM/DMS Consultant (Robert)
-We will be changing our pick for CRM/DMS to someone with more technical requirements. So, we are going back to the ad-hoc committee. Will there be a price difference? Depending on what we choose, we have 3 options.
2) WSBT Intellectual Property Protocol (Joni)
-Working with Ives and the office to come up with a protocol. A clear process on how we transfer information and retain it. This is ongoing.
3) Recalling the Early Days (point 15) (Ruby)
-Committee and Sub-committee thought it was necessary to go back for another review, so the book is not ready for print yet, but we are making progress. Does this need to stay on the WSBT agenda or stay in old business. Consensus was this needs to be removed and closed.
4) HSBC Account transition to a European Account (Stuart)
-Robert and Stuart are continually working on this. Changes are in the process. The Office is looking to see if HSBC is the right fit for us. Plenty of barriers included with trying to open a bank account for overseas. (Discussion) This is an ongoing process and will be left on Old Business.
5) WSOBTC (11th Tradition literature changes discussion) (Johan/Joni)
-New meeting with Tai, Joni, Johan, and Ives will be set up within the next couple of weeks. Does this need to be on the agenda? Should we wait until we have a DAL in position? It’s moved to the Translation Committee. (Ongoing)
New Business Items.
1) WSO build out tax credit (Gary) motion to table … passed
Page 3
Invoice has been uploaded into GroupsIO, splitting the $16,000 into $10,000 tax credit, and $6,000.00 cash.
MOTION: Take from the table the tax credit motion, second, PASSED.
MOTION: To pay invoice #8996 to Service Master in the amount of $6,000.00, second, PASSED
MOTION: To issue Noah M a tax credit for $10,000.00, second, PASSED.
2) Delegate Mailings (Robert)
-Delegate Mailing went out and no one knew about it. WSOB has a project about how to go about informing the fellowship of the Delegate Mailing. A meeting is set up for Monday, and this is ongoing. More to be revealed at Q1.
3) WSBT 2024 Q4 Conference Call Minutes (approval)-Corrections need to be made before motion can be brought forth.
4) WSBT 2024 Q4 Quarterly Minutes (approval)-Corrections need to be made before motion can be brought forth. Also please have mins in order of agenda.
5) Board to Board Meeting Discussion
-Twice a year?? Scheduled for 2/8 @ 8am PST. Series of questions for the Board? Prior to this meeting the WSOB Chair and WSBT Chair will meet and work on the agenda. WSBT will have a series of questions that will be forwarded to WSOB to maybe do some research on. We will be having an open discussion. Please email or text any ideas you would like to be on the agenda.
6) Revised NewGram motion (Aurora)
-MOTION: To approve the revised Q1 NewsGram with corrections, second PASSED
-MOTION-To approve the PI European Summit Flyer, second (MOTION WITHDRAWN)
7) Caws 2025 Golf Tournament Flyer motion (Barry)
-MOTION: To approve the 2025 CAWS Golf flyer (with corrections) second, PASSED
8) WSBT Project to identify and Clarify WSBT Flyer, Document, and Other Approval Activities motion (Robert)
– MOTION: To initiate a WSBT Project to identify and clarify WSBT flyers, documents, and other approval activities for inclusion in the WSBT orientation documents, second, PASSED.
9) CAWSO Office Buildout invoice Motion (Robert)
Any Other Business
London rooms are $193.00 per night.
Meeting room is $200.00/day, Delicate Day Date.
Meeting room rental is $750.00.
Lunch and coffee for the quarterly at $2,265.00
MOTION: To move forward with meeting room only in London for $750.00, second, PASSED.
Dates and Times for Upcoming Conference Calls and Quarterlies 2024-2025
- 2025 – Q4/Q1 Conference Call Meeting … January 25th (4hr-5hr zoom meeting)
- 2025 – Q1 Meeting … March 26th, 27th, 28th / London, ENG
- European Regional Convention … March 28th, 29th, 30th
- 2025 – Q2 Conference Call Meeting … April 12th (4hr-5hr zoom meeting)
- 2025 – Q2 Meeting … May 19th, 20th, 21st – Phoenix, AZ
Page 4
- CAWS 2025 WS Convention … May 22nd, 23rd, 24th, 25th, 26th
- 2025 – Q3 Conference Call Meeting … June 28th (4hr-5hr zoom meeting)
- 2025 – Q3 Meeting … August 22nd, 23rd, 24th / Dallas, TX
- TEC Meeting … August 25th, 26th, 27th,
- CAWS 2025 WS Conference August 28th, 29th, 30th, 31st
- 2025 – Orientation Call … September 13th (4hr-5hr zoom meeting)
- 2025 – Q4 Conference Call Meeting … October 11th (4hr-5hr zoom meeting)
- 2025 – Q4 Meeting … December 5th, 6th, 7th – location TBD
*** Moment of silence followed by the “WE” version of the Serenity Prayer ***
Page 5