WORLD SERVICE OFFICE BOARD Minutes
January 22, 2009
SERENITY PRAYER
TRADITION 11 – Our public relations police is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, television and films. Read by Yvette, discussion followed.
CONCEPT 11 – The trustees should always have the best possible committees, corporate service directors, executives, staffs, and consultants. Composition, qualifications, induction procedures, and rights and duties will always be matters of serious concern.
GROUP INVENTORY–Tradition 2 questions read by John.
BIRTHDAYS – None
ROLL CALL – John, Taffy, Patty, Tom, Willie, Richard, Yvette, Mona, guest; Hayward and Teresa not here
QUORUM DETERMINATION –Quorum present
APPROVE THE MINUTES OF THE PREVIOUS MEETING–motion made to approve minutes of January 8, 2008 by Richard, seconded by Patty, motion approved unanimously.
GUEST REPORTS – no report.
ON-LINE BUSINESS –none.
DRPD Report-
1) Discussed newcomer booklet and LCF committee work
2) Presented Farsi translations and forthcoming motion to approve ordering chips after translations are reviewed.
3) Presented 2009 convention issues, slow registration primary concern
4) Motion to approve 50 CAWS 2009 center pieces at $17.00 ea with spending not to exceed $950 including S&H., made by Patty, seconded by Richard, motion approved unanimously.
5) Motion to approve Vendor Licensing Agreement submitted by Paul Mears made by Patty, seconded by Richard…Motion to table made by Tom and seconded by Richard, table motion passed unanimously.
6) Motion to approve spending up to $300.00 for 200 CA logo lapel pins including die fees, shipping and handling. Made by Patty seconded by Richard, passed unanimously.
7) Motion to develop a new inventory item, badge holders, made by Patty, seconded by Richard, passed unanimously.
8) Motion made by Taffy to engage BMW Technologies as Tech Support, monthly fee at $225 with special projects at $65 per hour pending TNC approval, made by Taffy, seconded by Richard, motion made by Patty and seconded by Richard to table and move this to on-line business so that questions with regard to service agreement can be addressed, passed unanimously.
Break 8:15 pm
OLD BUSINESS –
A. Director openings/resumes-word out on PSR regional loop, Willie to e-mail to Mona a resume form.
B. PO Box-pending March for check on availability of old box
C. Bank consolidation of accounts-Tom and Willie reported on meeting with bank with projected shifting to local branch to take place when WSOB determines is best for organization, consideration to be given for issues related to new checks, deposit slips, etc. Willie to report to WST.
D. Update on referrals-packet from conference committee received and John read each one to board.
E. CA.ORG in Spanish-no update.
OFFICE DIRECTOR REPORTS
DRPD-submitted early-see above
Director of Operations-see written report
1) Presented new Store activities and switch over issues with new store, Taffy expressed concern over our reliance on volunteer effort for a project which may demand professional attention, and that Mike is working smoothly with Network Solutions as his schedule allows. Taffy and John to revisit this issue this week.
2) Year end inventory adjustment minor, approx $200. Taffy expressed concern about 1 year metal chips.
3) Reported on conference committee call.
4) Various items reported on that are included in written report.
5) Willie asked questions re: check register and void checks in the interest of transparency.
Motion to suspend rules in order to extend the time for meeting, passed with some opposition.
DIRECTOR REPORTS
Chair – no written report, met with both directors and staff..
Vice Chair – no report
Treasurer – written report submitted.
Secretary – no written report
Director at Large – no written report
Director at Large – position vacant
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TRUSTEE REPORTS
WSO Trustee –written report submitted
WS Trustee – no report
SEVENTH TRADITION-
COMMITTEE REPORTS
Finance – Tom, Willie
Structure & Bylaws – John, Teresa-
Convention – Patty, Yvette
Conference – Hayward, Taffy
Unity – Willie, Yvette
Literature, Chips & Formats – Patty
Hospitals & Institutions — Hayward
Public Information –Richard
IT –John
Archives — Patty
CAWS 2009 Denver –
CAWS 2010 Milwaukee –
CAWS 2011 Arizona –
CAWS 2012 UK –
NEW BUSINESS
1. IT Bid coming on-line
2. Next Meeting(s) Feb 12, 2009; Feb. 26, 2009
Motion made to adjourn at 10:38 pm.
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