MINUTES
WSBT Conference Call
January 19, 2020 – 9:00 am PST
London, 5:00 pm
Eastern, 12:00 am
Central, 11:00 am
Mountain, 10:00 am
Pacific, 9:00 am
GO TO MEETING DETAILS:
WSBT Conference Call
Sun, Jan 19, 2020 9:00 AM – 11:30 AM (PST)
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Meeting called to order by Wade at 9:05 pst
- Moment of silence followed by the “We” version of the Serenity Prayer
Roll Call:
- Yvette Holman – WST
- Jason Laurence – TAL1 / MERT
- Vanessa Matthews Jackson – TAL2
- Kevin Murphy – WSOT
- Chris Redd – ASRT
- Sarah Taylor – ERT
- Kerry Wesley – SWRT
- Clay Plummer – MWRT / WSBT Assistant Secretary
- Tom Phelan – PSRT / WSBT Secretary
- George Mooney – ANRT / WSBT Vice Chair
- Wade Staples – PNRT / WSBT Chair
- Reading of Twelve Traditions (George) read by George
- Tradition 4 & Discuss (Jason) read by Jason. “Each group has the right to reach its own conscience.” However, the second part insures that matters affecting other groups ought to be considered. For example, where meetings share the same meeting place. Matters affecting C.A. as a whole are rare. Kevin noted that
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he has seen an area that wants to inspect all the meetings and see that they are up to the mark. Meetings on-line may affect C.A. as a whole, further, certain issues probably should not be discussed at a worldwide on-line meeting.
- Concept Five & Discuss (Kevin) read by Kevin. He noted that the first time he encountered this was at the conference. “A powerful tool for us.”
- Chair’s Remarks (Wade) Online & Regular Business Attendance – Thank You All. Recent Updates from call with Randy.
-First of all, thank you for all the on-line and regular business attendance.
- Updates from calls with WSOB chair-first of all with respect to ISO 9001 certification. Progress appears to be on track to meet end of January cutoff.
- WSOB chair welcomes help from Tom in completing 2019 financial info sometime a month prior to our next quarterly.
- WSOB chair thanks us for our help.
- CAWS 2019 numbers have been finalized.
- future CAWS net income projections are going to be viewed conservatively
- WSOB chair and treasurer working on completing a cash flow projection
- discussed Treasurer and availability
- discussed timeline for transition to new DOO
- no additional items of concern
- apologized for late expense reports
OLD BUSINESS ITEMS:
1) MARKER08.13 Signature of annual corporate documents (Wade/Kevin/Yvette)
(To be completed @ at Winter Quarterly)
Note from 1908 Q3 Quarterly Meeting: We requested that Kevin request of the WSOB to get us copies of the documents we will be asked to sign in advance, as well as a summary of the policy we are covered under for ‘Directors and Officers Insurance’. Asked that Yvette assist with having these materials available at next quarterly. Yvette agreed. Kevin asked for E&O policies as well. Follow-Up January 2020: We need to obtain any and all documents required and bring to our March Quarterly if further signatures are required, and also to see the D&O Insurance Policy Summary. (Follow-
Up: Wade/Kevin/Yvette)
2) Motion: Create an ad hoc committee to look into conducting on-line quarterlies. So moved-by Kevin, second by Sarah-motion passes with substantial unanimity. (Follow-up Report: Kevin) Kevin discussed having participants be video accessible. Members need to email Kevin with current internet hook up capacity in order to determine requirements. Asked the chair to consider the minimum amount of business to be completed on a call. Look forward to next meeting and is anyone else able to assist.
3) 2019-08 World Area Contacts Document Follow-Up [Has this gone out? We said we would have it available to the fellowship 1 month after each Quarterly] (Follow-Up: Jason/Wade) Discussed where we are with this document. Since no member has actually been tasked with organizing this. Also, Jason questioned whether the area reporting document contains all the necessary information. Wade suggests this item be added to the upcoming quarterly so that details can be worked out. Additionally, Wade discussed how this information would be distributed.
4) Motion to ask WSOB chair to obtain costs to gain ISO (9001) accreditation for the WSO
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by the end of January, 2020. Made by Jason, second by Clay, unanimously approved. (Follow-Up Report – Wade) Addressed earlier in the chair’s report. Report included in WSO documents provided by Kevin. Additional contacts for service will be made.
NEW BUSINESS ITEMS:
1) WSO Updates (Kevin / Yvette) Kevin-sent out two sets of files last night. Needs to update past meeting notes. The office is steady, bills are being paid. Prudent reserve is not as good as Kevin would like. Hopes 2020 convention works out. Potential problems with people not being able to register rooms. Looking at the process of current DOO departure. Kevin noted he has seen 6 resumes. Candidate specific qualifications vary. Suggested that either Yvette or Kevin should participate in interview process. Treasury report looks reasonable. Noted trustees spend about $70,000 per year. Yvette, Austin convention appears to be going very well. Wednesday room nights are potentially causing problems. Additional room nights are an issue and Yvette expressed a desire to not incur additional liability by signing new contracts.WSOB directors are developing an effective plan for DOO transition process. Kevin followed up with concern about specific timeframe for hiring.
-Jason asked that we have the office procedures available to review at the March quarterly. Kevin will ensure that one is available-if there isn’t one, one is going to have to be developed.
Jason made a motion that Kevin ask the office to obtain a digital copy of the office procedures manual for review at our next quarterly, second by Kevin. Brief discussion ensued. Motion passed unanimously.
2) Current Online Business Review (Correspondences Review) (Clay/Wade)
Clay detailed the list of inquiries remaining to be addressed. Extensive discussion ensued with respect ot LCG subcommittee request to access WSBT archives. Clarification offered that this may be best handled through cooperation in gaining access to trustee minutes in Archives committee.
Kevin volunteered to address inquiry regarding meeting limiting participation of those identifying as “alcoholic only.”
3) Current Online Correspondences with proposed responses (Are there any of these that we can look at/discuss, and possibly vote upon on this call?) (Wade)
(Note: Please refer to the “Miscellaneous” Folder within this Conference Call Folder on groups.io to review any proposed responses prior to the call.)
Motion made by Kerry to accept the proposed response by Jason to Q4/O4 2019/12/07 (Chris Stapley) second by George. Wade read the proposed response. Motion passed unanimously.
Item brought forward about several requests being received with offers to post items on CA.org.
Motion made by Jason to accept proposed standard response to enquiries received asking to post material on our website or in our publications, second by Tom. Wade read theproposed response. Motion passed unanimously.
Item brought forward regarding search engine optimization and blogging.
Kevin made a motion to adapt previously approved standard response to allow for response to inquiry regarding search engine and blogging (Q1/02 2020/1/7), second by Tom. Motion approved unanimously.
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Motion by Vanessa to approve response to enquiry regarding use of C.A. by Susan B., second by Kerry. Vanessa read response. Discussion ensued regarding the enquiry. Motion to table by Kevin, second by Jason. Passed unanimously and this item will be brought back online.
WSBT REFERRALS
WSBT 2019-2 Referral forwarded from S&B – S&B number is 2017-15
Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions 15 (Jason and Kevin to address as S&B trustees)
WSBT 2019-3 Referral forwarded from S&B – S&B number is 2018-13Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions and clarification of ¾ of the groups. (Jason and Kevin to address as S&B trustees)
WSBT 2019-4 from Susan B. OSA (In-Conference)
There was information in your opening report about seeing to it that our trademarks are up to date and used properly. I respectfully ask that the WSBT make sure that the block letters C.A. are used with the periods in all your forms, minutes and reports. We depend on and look to you for guidance and consistency. Thank you for your consideration! (Sarah and Vanessa to address)
Dates and Times for Conference Calls and Quarterlies (Wade):
| Q1 2020: | * March 26th, 2020 at Noon to March 28th, 2020 at Noon. |
| (Location: 2020 Illinois Area Unity Convention outside Chicago, Illinois) | |
| Conference Call: | Saturday, April 11th, 2020 @ 9AM PST |
| Q2 2020: | Sunday, May 17th (noon) to Monday, May 25th (noon) |
| 2020 (Quarterly 17th to 21st, Convention 21st to 25th) | |
| Conference Call: | Sunday, July 19th, 2020 @ 9AM PST |
| Q3 2020: | Friday, August 28th (6 PM Dinner) to Sunday, September 6th, 2020 |
| Q4 2020: | TBD |
Motion to Close made by Tom, second by Clay. Passed unanimously.
Close w/ Serenity Prayer led by George
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