Jan. 18, 2025 – WSOB Minutes

WSOB MINUTES JANUARY 18, 2025

OPEN MEETING @ 8.00 AM PST

SERENITY PRAYER – Randy invites the room to open with the serenity prayer.

TRADITION – Jason reads the 1^th Tradition.

CONCEPT – Jason reads the 1^th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G. ,Chair
• Jonathan H, Treasurer.
• Jesse G., Director of Conv & Conf.
• Yves W., Secretary
• Tai B., Director of Operations
• Jason S., DAL
• Wesley B., DAL
• Robert B., WSOT
• Joni E., WST
• Jay P., CAWS 2025 Chair
• Justin C., CAWS 2026 Chair
• Nathan,  CAWS 2027 Chair
• Crawford B., CAWS 2028 Chair

Guests:

• Kalob T.
• Kimberley C.

CHAIR ANNOUNCEMENTS

• December 21, 2024, minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org

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CAWS CONVENTION REPORTS

CAWS 2025 (Arizona) Jay P.

Highlights:

• The registration is up and running.
• Workshops – Slate is full. Presenters and topics approved. Finalizing handouts. Final setup workout with Program.
• Speakers –slate filled and sending out need’s requests

CAWS 2026 (Florida)

Highlights:

• The Fundraising Committee has a new Chair in position and the Districts in Florida are organizing events within themselves to help support CAWS 2026 Fundraising efforts.
• We have been assigned an Events Coordinator and a Housing Coordinator at Caribe Royale

CAWS 2027 (Washington)

Highlights:

• Steering committee continues to meet monthly and general committee meets every other month.
• Theme
  • The Steering and General committee reviewed artwork and theme submissions. Artwork release forms are in progress of being signed and will be submitted with Artwork/Theme submissions to the World Committee for final review and approval
• Fundraising:
  • Ideas are being discussed for larger events, small events, and merch. Budgets, dates, locations, and additional details being discussed for 2025 and for 2026 accordingly.

CAWS 2028 (Scotland)

Highlights:

• The response received from all over Scotland and the European region for all the general committee positions has been phenomenal to say the least. And these will be sent to the relevant standing committee chairs once they have been ratified.

OFFICE DIRECTOR REPORTS

Director of Operations- Tai B.

Highlights:

• Office update:
  • CA.org – Web servant is uploading Guidelines, Handbooks, Workbooks and Manuals once received.
  • Inventory took place January 6th, 2025, early Completion.

• Merchandise:
  • Changing age range for all language up to higher years for all key tags with the exceptions (no request).

DIRECTORS REPORTS

Chair – Randy G.

Highlights:

• I spend a minimum of two afternoons a week at the WSO office..
• Tai and I continue to work off a master checklist.

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• Will be looking to do WSOB interviews in February.

Treasurer – Jonathan H.

Highlights:

• Due to sickness and technical issues was not able to put a report together
• Regarding moving our bank accounts to Chase, I sent a letter to add Randy, Robert and Joni to all Chase accounts.
  • We should be able to have you guys set up on the accounts here, probably within the next week. I would assume once you get them over the information, he can send out a set of DocuSign’s to get signature cards and everything.

Secretary – Yves W.

Highlights:

• I have updated the summary of our motions (WSOB MOTIONS LOG.xlsx) and our Referral log (2024 WSOB MOTIONS LOG.xlsx).
• Archives Committee
  • Backup of CA Digital Archive Files
    • 2024-12-03 – ca.org backup
    • 2024-12-23 – docs.ca.org backup | 1665 records
    • 2025-01-28 – museum.ca.org backup | 1836 images | 1290 records
    • 2024-12-03 – audio.ca.org back up | 650 audio files
    • 2025-01-01 – computer hard drive backup2024-12-04 – Thumb drive backup
    • 2024-12-04 – CAWSO Backups of ca.org, docs.ca.org, museum.ca.org, pi.ca.org, audio.ca.org
    • Today – Cloud account – up to date (synced with CF personal computer
  • Google Analytics for the April 2024
    • 484 users | 440 were NEW users | 1334 page-views

• LCF Committee
  • LCF Glossary of terms Subcommittee:
    • The sub-committee held it’s first meeting, discussing the goals. They will meet monthly.
  • Recalling the Early Days of C.A
    • The book is in Point 15, they are still in the review, no deadline in view.
• NewsGram
  • The Q12025 edition in completed and in the approval process

Director of Conv & Conf – Jesse G.

Highlights:

• CAWS 2025 Arizona
  • Registration to Date: REGISTRATION IS UP AND RUNNING
    • Desert Awakening: 48 Sold
    • Grand Canyon Package: 50 Sold
    • Sedona Package: 34 Sold
    • Saguaro Package: 51 Sold
    • Breakfast Package: 21 Sold
    • Brunch: 5 Sold

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• • • Banquet Dinner: 45 Sold
    • Golf Tournament @ Starfire Golf Club: 5 Sold
    • Golf Tournament @ Starfire Golf Club: 0 Sold
    • Horseback Riding Friday at Cave Creek Outfitters: 9 Sold
    • Horseback Riding Saturday at Cave Creek Outfitters: 10 Sold
    • Friday Evening Hike: 14 Sold
    • Canyon Lake Steamboat Tour with Goldfield mine Excursion: 18 Sold
    • LalaPOOLooza Pool Party: 6 Sold
    • Crackhead Family Feud: 8 Sold
    • Magician General Seating: 12 Sold
    • Dance Rave: 3 Sold
    • Nighttime LalaPOOLooza Pool Party: 7 Sold
  • Credit app
    • I filled out credit app and returned to give to hotel o CAWS 2026 Florida
• CAWS 2026 Florida
  • Fundraising
    • Givebutter account set up
    • Speaker jam well attended
    • Memorabilia working on pre-convention fundraising
    • New fundraising chair elected with fresh new ideas and plans in the works o CAWS 2027 Washington state
• CAWS 2027 Washington State
  • Steering meets monthly.
  • Artwork release forms are in progress of being signed and will be submitted with Artwork/Theme submissions to the World Committee for final review and approval.
• WSC Conference 2026/2027
  • 2026/2027 contracts fully executed
• RFP Committee
  • Various preliminary RFPs have been sent all over the US and various locations in Europe as of the meeting on 1.11.25 had a response from Seattle and NY.
  • I made a spreadsheet from scratch for the breakout session room requirements for Europe since we don’t need all of the breakout rooms for every day of Conference starting the day we start session in hopes of having a realist and affordable option in Europe to present to the floor.

Director at Large – Jason S.

Highlights:

• Ad Hoc Tech and Website
  • We made a catchup on technical issues regarding the overall software links needed with the CRM and our other software’s and Website.
  • We will also have a meeting with our special worker regarding the website

Director at Large – Wesley B.

Highlights:

• Public Information committee
  • Questions asked about poster translation process
  • This year’s survey will be as a Google doc, and questions about other languages

TRUSTEE REPORTS

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WST Trustee – Joni E.

Highlights:

• CAWS/CAWSO Corporate Filing Status
  • The following documents for both CAWS and CAWSO have been finalized:
    • AZ Application for Authority
    • FTB Form 3533-B Change of Address
    • FTB Form 8822-B Change of Address
    • Statutory Agent Acceptance
• Mobile APP Trademark Registration
  • We have filed the statements of use for the mobile application in connection with the following marks:
    • Cocaine Anonymous (word)
    • C.A. (word)
    • CA Hope Faith Courage (logo)
    • To date, final notification is still pending.
• The WSOB Translation Committee
  • A new copyright agreement has been prepared for C.A. Portugal for the translating of 5 initial pamphlets, A Quiet Peace, and the 12 Step Companion Guide. A new agreement has also been completed for Sweden to translate A Quiet Peace, 12 Step Companion Guide, and the C.A. Logo.
  • The committee is also developing a plan for changing the 11th Tradition in all translated works.
• CAWS Intellectual Properties Policy
  • The WSBT approved at the Dec.2024 Q4 meeting the Intellectual Properties Policy that includes our Fair Use Policy.

WSOT TRUSTEE – Robert B.

Highlights:

• WSBT
  • Board to Board Meeting – 08-FEB-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 07-MAR-2025
  • WSO Chair, DOO & & Treasurer Quarterly Reports Due – 02-MAY-2025
  • WSO Chair, DOO & Treasurer Interviews – 21-MAY-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 06-AUG-2025
  • Board to Board Meeting (Conference 2025) – 28-AUG-2025 **TENTATIVE**

UNFINISHED BUSINESS/PROJECT UPDATES

None

NEW BUSINESS

None

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTION
  • Motion: to approve CR 2025-20 for the Hospitality suite request for $3,345.29 at Costco, seconded. Passed
  • Motion: to approve CR 2025-21 for Unity for $300 for Drum circle event, seconded. Passed

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• • Motion: to approve CR 2025-22 for badges for registration for $1,262 with Vfairs, seconded. Passed
  • Motion: to approve CR 2025-23 for the head lamps and water bottles for night hike event not to exceed $700 to merchandising approved vendor, seconded. Passed
  • Motion: to approve CR 2025-24 for marathon meetings for two cases of 12 steps Companion guide for raffle for 540$ to CAWSO, seconded. Passed
  • Motion: to approve CR 2025-25 for Materials to build screen for Crackhead family feud for $300 to Home Depot, seconded. Passed
  • Motion: to approve CR 2025-26 for Doubletree Scottsdale Encore Operator Labor fee to connect AV Equipment for 1,875$, seconded. Passed
  • Motion: to approve CR 2025-27 for rentals for A/V equipment for $22,065,14 to Broadcast Rentals, seconded. Passed
  • Motion: to approve CR 2025-28 for the 40 tickets Dolly Steamboat event for $1,320 to The Dolly Steamboat, seconded. Passed
  • Motion: to approve the Budget Blinds of Phoenix quote for the WSO for $1,923.35, seconded. Passed

• ONLINE MOTIONS

None

MONTHLY MEETING

• Motion: to approve changing the $30 estimate listed for shipping cost to $38 for international shipping seconded, Passed
• Motion: to approve changing with specialty medallion shipping rate from $4.35 to $9.95., seconded, Passed
• Motion: to rescind the motion that Jason S. DAL as a backup sysadmin to our Microsoft account, for any of the services that he maintains., seconded, Failed
• Motion: to remove Sarah T., as a signatory and be replaced by Stuart J. on our UK HSBC account., seconded, Passed

ONLINE MOTIONS

None

Yves W., WSOB Secretary

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NEW REFERRALS RECEIVED:

WSOB 2024-03 pre-Conf 2024

Patrice H F. Ohio area

Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.

I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?

It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.

Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.

WSOB 2024-04 pre-Conf 2024

Patrice H F. Ohio area

LCF-WSOB 2024-05 pre-Conf 2024

Parthi T. Southern Ontario area

Add the QR codes for the CA Meeting App to our pamphlets.

LCF-WSOB 2024-06 pre-Conf 2024

Gillian M. R.

Southern Alberta area.

I would like to see a milestones celebration card (birthday card) available for purchase from the chips n literature order form. Some of us are not so savvy on the computer and birthday cards from stores have gotten really expensive. Something simple, but able to be purchased along with chips, pamphlets, medallions and books. Something with the CA logo and a space for the number of years a person is celebrating. I have seen them in other 12 step programs. I have attached a rough idea for a card. I am not that good with publisher. I couldn’t get the Cocaine Anonymous inside the chips inner circle on the metal coin on page 2 of my suggestion. I am sure someone with a background in graphics could fix it or whip one up. Thank you for considering my request.

WSOB 2025-01 pre-Conf 2025

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Lewis E. CAUK Area

To Whom it May Concern,

I have been asked by multiple members from my local district if the new piece of AA literature ‘Plain Language Big Book’ is approved for use in C.A. meetings in the same way the ordinary Big Book and 12 & 12 are. Any guidance on this matter would be greatly appreciated. Kind Regards

WSOB 2025-02 pre-Conf 2025

Wesley B. CA New York area

Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current files/documents etc. confirm to the naming convention.

SUMMARY OF COMMITTEE MOTIONS:

None

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

WSOB 2024-02 pre-Conf 2024

Maggie M. CA UK

I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member

Referred to the WSC Conference Committee

REFERRALS STILL IN COMMITTEE:

None

CLOSED REFERRALS:

None

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