WORLD SERVICE OFFICE BOARD MINUTES
January 16, 2019
OPEN MEETING @ 9:05am
SERENITY PRAYER – Led by Randy Moss
TRADITION 1 read by Brenda M.
CONCEPT 1 read by Ron
BIRTHDAYS: Ron D. 16 years.
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Brenda M. (Secretary.), Ron D.
(DAL), David C (DAL) Pierre K (DAL)n Kevin M. (WSOT) and Yvette H. (WST).
Quorum is met.
CHAIR ANNOUNCEMENT(s)-
We are actively recruiting for a Treasurer.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – December 15, 2018
MOTION Linda moved to approve the WSOB minutes with housekeeping from the December 15, 2018 meeting Alesia seconded. Motion passes unanimously
SEVENTH TRADITION
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Product inventory completed in December. The resulted were positive only $217.44 off. Lis ted individual with expired credit for the reoccurring donation. Asked the board if they knew any of the names on list. MOTION: Deactivate members that don’t respond to a request for updated credit card information for their reoccurring donation. Motion Passed with unanimously.
Linda confirmed discussed convention registration of WSOB
MOTION: Linda moved the WSOB adopt the WST guidelines for expense reimburse.
Motion was discussed and passed with unanimously.
MOTION: Linda moved the take the agenda out of order for the Convention Report; seconded by Brenda M. Motion passed with unanimously
Page 1 of 5
DIRECTOR REPORTS
Chair – Randy M. – No written report submitted
Highlights: None
Vice Chair- Alesia F – No Report No Highlights Treasurer – Open – written report submitted by WSOB
Highlights: Working with Tom Phelan on finance for 2019 and the closeout of 2018. The invoice from the Sheraton Gateway was submitted for 2018 conference, this billing will required us to move monies from the saving account to the operating account to cover this and other expenses.
MOTION: Alesia moved to obtain approval from WST to transfer funds from Savings to the Operating Account to cover operating expenses. Motion passed with unanimously
Secretary – Brenda M. No Written report submitted
Highlights: CAWSO employee performance review system approved and will conducted by the DOO this month.
Director at Large – Pierre K. – Written report submitted
Highlights: Work on H&I and WSCLCF as outlined in report
Director at Large – Ron D. – No written report submitted
Highlights: Unity is working to establish a date for all area to celebrate unity. Linda asked Ron to get the approved unity event logo for this year.
Director at Large – David C. Written report submitted
Highlights: Continue to work a strategies for consideration by the Ad Hoc Committee. First meeting is scheduled for January via Go to Meeting.
TRUSTEE REPORTS
WSO Trustee – Kevin M – No written report
Highlights: Participated in Trustee and committee conferences calls.
Page 2 of 5
WS Trustee – Yvette H – Written Report Submitted.
Highlights:
COMMITTEE REPORTS –
Finance – Open – See Treasurer report for details
Structure & Bylaws – Kevin M.
Highlight: No Highlights
Convention– Brenda M.
Highlight: Meeting for January was cancelled no agenda items. Randy requested copy of convention guidelines; Linda provided hard copy.
Conference –Linda F. and Alesia F.
Highlights: The committees expressed disappointment in the WST and WBSO decision to not sign a contract for additional years at the Sheraton Gateway hotel. The two additional positions approved at conference have filled.
Unity– Ron D.
Highlights: See DAL highlights
Literature, Chips & Formats – Pierre K. (See DAL report)
Highlights:
Hospitals & Institutions – Pierre K. (See DAL report)
Artwork for Lifeline pending approval. Discussion on the royalty agreement and licensing Agreements to support small areas to print small amounts our pamphlets. Kevin to follow-up on how the WSOB can help the process.
Public Information– David C (See DAL report)
North America PI Summit held in Arizona in Feb 19, 2019
Euro PI Summit held Germany May 3, 2019
IT – Randy M.
Highlights: Working with Wade and Cameron to upload the Audio version of the World Service Manual to the web site. Committee is working to upload a link on the site for all the documents starter kits.
Archives – Yvette H.
Highlights: None:
Page 3 of 5
European sub – committee – Randy
Highlights: None
CAWS CONVENTION REPORTS:
CAWS 2019 – Sweden –Johan T. – No written report
Highlights: There are three more committee meeting scheduled with six month until the convention. Outreach to U.S. and UK is underway. To date 120 registrations. We have met our commitment for room nights.
CAWS 2020 – Austin – Susan L.
Highlights: Fundraising is underway, committee established.
CAWS 2021 – New York – Alan S.
Highlight:
CAWS 2022 – Atlanta – Terri Knight
Highlights:
GUEST REPORTS:
- None
ONLINE BUSINESS:
- None
UNFINISHED BUSINES
- Office assignments
- 800 Number – Earl / Linda New proposal and date submitted to Earl for his recommendation.
- Ad Hoc Committee – David C
Highlights. Meeting scheduled for January 2019. See DAL report
D. Conference Referral
WSOB 2018 – 1 Assigned to Kevin
WSOB 2018 – 2 Assigned to Linda and Randy
WSOB 2018 – 3 Assigned to David C
WSOB 2018 – 4 Assigned to David C.
WSOB 2018 – 5 Assigned to Linda
WSOB 2018 – 6 Assigned to David C – Done?
Referral have been assigned.
Page 4 of 5
NEW BUSINESS
A. WSOB Meeting Dates to the end of the year.
- February 16, 2019 ( Cancelled – No Quorum)
- March 16, 2019
- April 20, 2019
- May 18, 2019
Executive Session – None
Motion to Adjourn by Brenda M. Meeting adjourned at 11:05am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
Page 5 of 5