Jan 15 – 17, 1993 – WSBT Quarterly Meeting Minutes

COCAINE ANONYMOUS WORLD SERVICE
BOARD OF TRUSTEES

Approved

Minutes of Regular Thrice Yearly Meeting

January 15 through January 17, 1993
Los Angeles, California

Since this report is a confidential C.A. document, for members only, it contains member’s full names. This usage – to facilitate communication within the Fellowship – was approved by the 1990 WS’Conference. Such confidential use doe;s not, of course, violate in any way our Tradition of Anonymity in public communications media (press, radio, TV, etc.).

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The regular thrice annual meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the LAX SHERATON was called to order at 7:30 p.m.

1. Quiet time and the Serenity Prayer.

The new members were welcomed: JENNIFER JONES, JOHN HENSON, and CHRIS PHILLIPS.

2. The Twelve Traditions were read.

3. ROLL CALL:

BILL ZIMMERMAN – CHAIRPERSON/WSO TRUSTEE
MIKE PINE – ViCE-CHAIR/PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
DEBBIE HARRIS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE

4. Tradition 11 long form was read and discussed.

5. Tradition 12 long form was read and discussed.

6. Personal reports were given.

7. Meeting time was set for Saturday, January 16, 1993, at 9:00 a.m.

8. Meeting adjourned at 11:15 p.m. with the Lord’s Prayer.

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Meeting called to order at 9:10 a.m. with quiet time and the Serenity Prayer.

The Twelve Traditions were read. ^v

ROLL CALL:

BILL ZIMMERMAN – CHAIRPERSON/WSO TRUSTEE
MIKE PINE – ViCE-CHAIR/PACIFIC NORTH REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
DEBBIE HARRIS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE

3. Concept 10 was read and discussed
Concept 11 was read and discussed
Concept 12 was read and discussed

A. PREVIOUS MINUTES

Previous meeting minutes were discussed.. Debbie provided minutes of the meeting held to elect new Trustees (Sept. 1992) where there was no secretary. Trustee voted to include with the minutes of that meeting, in a separate mailing.

Minutes accepted as amended unanimously.

4. NEW BUSINESS

1. CONFERENCE SECRETARY
2. H & I BOOKMARK
3. TRUSTEE CONFERENCE SEATING ‘
4. WHAT IS MESSAGE OF CA? WHAT ARE MIND ALTERING SUBSTANCES?
5. TRADEMARKS…HOPE-FAITH-COURAGE APPROPRIATE USE
6. VIOLATIONS ON 12 STEP PIECE
7. PUBLICATION OF STORYBOOK. WHOSE INVOLVEMENT, TRUSTEE INVOLVEMENT.
8. SELLING OF CHIPS. TO SERENITY SHOPS VS. HAZELDEN

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9. WHERE IS BIG BOOK DISPLAYED DURING MEETINGS IN CONNECTION WITH CA LITERATURE?
10. DEFINE DUTIES OF TRUSTEES AT LARGE
11. SPECIAL DONATION FUND RAISING HOW HANDLED?
12. DISCUSS CHANGE OF TRUSTEE TERMS TO FOUR YEARS
13. DELEGATE REGISTRATION FEES
14. 70-30 PLAN. 7TH TRADITION TO WSO..TO REWRITE?
15. DISTRIBUTION OF FINANCIAL MATERIALS
16. MONTREAL HOTEL BILL CLOSURE
17. REWRITE WHO IS A COCAINE ADDICT
18. REACHING OUT TO THE HEARING IMPAIRED.
19. 12 STEPS
20. FRENCH DEFINITION OF ADDICT
21. BOOK APPROVAL PROCESS. TABLE OF CONTENTS.
22. QUESTIONS ON OUTSIDE VENDORS
23. NOMINATION OF NON-ADDICT TRUSTEE
24. LITERATURE ON TAPE
25. NEWSGRAM ARTICLES BY TRUSTEES
26. ADDING A DIRECTOR TO THE OFFICE BOARD
27. READING OR DISTRIBUTING PARTS OF STORYBOOK BEFORE ■ PUBLICATION.
28. WS DIRECTORY
29. CONVENTION SCHEDULING CONFLICTS
30. CONVENTION ISSUES FROM.OLD BUSINESS #12
31. DISCUSSION OF STORIES IN BOOK

 

5. COMMITTEE REPORTS

A. WORLD SERVICE FINANCE COMMITTEE – CRAIG HARRIS

The committee has not met since the conference. Craig and Jim Van Namen, Conference Finance Committee Chair, have ongoing contact with other committee members, though nothing is being worked on currently.

1. TRUSTEE FINANCE COMMITTEE – CRAIG HARRIS

Craig reported he and Jim are receiving K.D.’s pre-WSOB Meeting Reports. His input has implemented the classification of literature sales. That will allow them to make more intelligent recommendations about repricing literature sold to H & I, PI etc. in the future.

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DISCUSSION INCLUDED:

• Finances reported twice a month, would this be ok?
• What needs to be changed?
• What about the large mailing of financial materials (this became new business #15)

B. WSC CONVENTION COMMITTEE – CRAIG HARRIS

Craig reported that Dance Around The World has had about one thousand t-shirts ordered so far. This is a little slower than last year.

1. Montreal ’92 – JIM SCOTT_v‘

We have paid the hotel bill in full. When a reference called the hotel they were told that we still owed them money. There was a double billing for the spiritual breakfast, (this was referred to new business #16). We need satisfactory documentation that we have paid in full all bills.

2. Houston ’93 — JENNIFER JONES

Fund raising has 3-4 events scheduled for each month until April.

The minutes of the last convention committee that took place January 10, 1993 will be mailed to the trustees.

Three speakers have been chosen: Leon Mason, Chelsie M. and Mickey Bush, Enthusiasm good for all connected with convention.

Raffle tickets have been sent to other states for fundraising.

Donations are being received. $600.00 from Galveston.

Memorabilia-mugs, keychains, pens, sweat shirt, sheeting shirts, baseball shirts and wands.

There is some misunderstanding and controversy about the selection of Coast to Coast to do the taping by most of the Houston convention committee. Much discussion about this decision being a World Service office event, hosted by Houston. This will be discussed further in old business.

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Convention guidelines are being observed.

$2500.00 in the convention account at this time.

3. Cleveland ’94 – CRAIG HARRIS

Craig reported that he has had several conversations with Jim Jaffe (WSC Convention Committee Chair) and Jim Jaffe (1994 World Service Convention Sub-Committee Chair). They have discussed the procedure for confirming nominees for various positions on the Sub-Committee.

Craig participated in the election of the Ohio Sub-Committee officers as the Regional Trustee.

The Ohio Sub-Committee has met several times since the conference. Craig will attend at least one of their meetings prior to the Houston Convention,

4. Utah ’95 – MIKE PINE

Mike reported that the Utah convention committee is in the process of organizing sub-committees.

They are working on fund-raising ideas. .

There are plans to have contests to select theme and logo.

A flyer should be ready for distribution during Houston convention.

C. WSC Literature Committee — Debbie Harris

Debbie reported that Anne Perry the Literature Chair has done a great job of staying touch with her and the committee. However’, :the committee has thus far not responded to Anne’s letters and calls regarding the due date (12/5/92) for the assigned literature pieces. The exception was Aaron G. who wrote a piece on “crack”, which Debbie feels is fantastic.

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The following list is the works in progress. Debbie feels that we should be hearing something about these by the May ’93 Trustee meeting.

Works in progress are:

• 12 Traditions
• Loner
• 12 Principles
• What is a CA group
• 4th Step Inventory
• Group Inventory
• Anonymity
• Get High on H & l

Pieces that are at step 9 (trustee approval} of the 12 step Literature Approval process are:

• Re-write of ‘Who is a Cocaine Addict’
• ‘Reaching out to the Hearing Impaired”
• 12 Steps piece

These three pieces became new business items #17, #18, and #19.

Copies of the ‘Crack’ piece were handed out for feedback. See attachment (Cl)

Committees received a piece from Rusty G. that she believes is a compilation of lots of peoples input. She gave feedback on this piece and returned it to Rusty.

Committees also has been contacted about the Montreal fellowship wanting to change the wording of “addict” to suit their cultural translation. This became new business item #20.

1.  STORYBOOK SUB-COMMITTEE – JIM SCOTT

Jim read Amy’s report Which stated:

• -the committee has met four times since August.
• -received comments have been compiled
• -committee reviewed every story with regards to content traditions issues, length, etc.
• -per trustees request ail 4.0 authors were contacted and permission asked for submission in the book. (Eight of the contacted thirteen responded)
• -four stories were picked from a “God Hat” to replace pulled stories.

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• -the order of the stories in the book was determined by a “God Hat”.
• -the preface material that was handed out at the conference was reviewed, -committee would like WSO Board to determine if the WSO phone number should be in the book.
• -copies of the four new stories were sent to book committee and Trustees for review.
• -committee is meeting next on Saturday, January 23. Mention made of disbanding after manuscript is delivered.

Jim reported that Amy has done an outstanding job. Everyone agrees wholeheartedly.

Discussion included:

• asking Ray and Johnny to write a history piece.
• ask Amy for a table of contents (became New Business #21)
• what should preface material be.
• what, if any of our literature should be printed.
• strong feelings about content of stories.

D. WSC PUBLIC INFORMATION COMMITTEE – Mike Pine

Mike reported on a flyer received from John Pytel titled “Remember When” (see attachment D1). This started discussion about how to handle specific donations, etc. {became new business #11) ,

PSA: there has been no progress because there has been no money available.

Unity Outreach ; literature on tape is done and all trustees should have a copy, (became new business #24}

Information has been gathered and sent to Dr. Ognall for correct information for the 900 Medical Info Line.

P.I. survey in hopes of getting it out by March 1993.

Work is being done on a brochure style pamphlet that wiii include guidelines for recruitment and registration. This should be available by March 1993.

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1. TRUSTEE AND WSO PI COMMITTEE – LEE ARTER

Lee reported that the lack of funds available to this committee is taking it’s toll on the members.

Database for mailing list of referral institutions was purchased by the chair, Dan T. Loners group has a new chair, Sherylyn.

Spanish fact letter is printed.

Looking for translations for foreign languages Anonymity letter is being written for the press.

A letter written to President Clinton was ok’d to mail:

Dear President Clinton:

Congratulations on your election.

Assuming you would like to keep on with the war on drugs, we would like to offer our free services.

We are an organization similar to AA, except we deal with cocaine addiction. We have oyer 1600 meetings per month all over the United States and Canada.

Would you please add our World Service Office and local listings to all Federal referral lists. We are a free support group to recovering cocaine addicts. We are non-profit and charge not dues or fees.

We have enclosed pamphlets explaining and illustrating our fellowship and program literature. If we can be of any additional assistance, please do not hesitate to contact us.

E. WSC STRUCTURE AND BYLAWS – BOB CAMPBELL

Bob reported that Tom Tabet is updating the manuals and they should be complete soon.

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F.  WSC UNITY OUTREACH – JOHN HENSON

John reported that the committee is in the process of seeing if a unity outreach workshop can be set up at the World Convention in Houston. Howard J. is talking to the Houston committee to coordinate.

Bob reported the surveys have been troublesome. Nothing had been done while the surveys were being located. Lugenia has been told to hand them over.

Bill requested that a member of this committee be at the WSO meetings.

G.  WSC CONFERENCE COMMITTEE – BILL ZIMMERMAN, LEE ARTER

Minutes of the conference were developed by P. Clay from the tape summary. Selection of the conference secretary was sent to Structures and Bylaws.

H. WSC H & I COMMITTEE – LEE ARTER

Nothing to report at this time.

I.   TRUSTEE NOMINATING COMMITTEE – DEBBIE HARRIS

Debbie reported that the nominee candidates have gone through interviews and “disapproval process” and are now available for any vacancies. This slate is current until the new slate of nominee candidates is approved at the Conference.

CURRENT SLATE CANDIDATES

CARRIE CALDERON – PACIFIC SOUTH
KARL URBACH – PACIFIC SOUTH
BEN LESKO – PACIFIC SOUTH

BOB CARLSON – PACIFIC NORTH
CYNTHIA CRONKHITE – PACIFIC NORTH
CRAIG WILLIAMS – PACIFIC NORTH
KEN MULLEN – PACIFIC NORTH

ANDREW KIRK – MIDWEST
EDDIE JOHNSON – MIDWEST
KEVIN DODD – MIDWEST

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JIM VAN NAMEN – MIDWEST

DARRYAL WILLIAMS – SOUTHWEST
MICHAEL DOLL – SOUTHWEST

RANDY DENIKE – ATLANTIC SOUTH
DON PLUNK – ATLANTIC SOUTH

ROBERT LYLE – ATLANTIC NORTH
JOHN PYTEL – ATLANTIC NORTH
RONNY MINTZ – ATLANTIC NORTH

The delegates on the Trustee Election Committee are;

ROGER GRAY – PACIFIC SOUTH
KEVIN LYNCH – PACIFIC NORTH
JIM LAST – MIDWEST
PAMELA MARKOYA – SOUTHWEST
WALTER JOHNSON – ATLANTIC SOUTH
JIM WILSON – ATLANTIC NORTH

Debbie has developed a SERVICE RESUME for use in the Regional Service Assemblies, (attachment 11)

The schedule for the Regional Service Assemblies is as follows:

PACIFIC SOUTH – FEBRUARY
PACIFIC NORTH – MARCH
MIDWEST – MARCH
SOUTHWEST – MAY (AT WS CONVENTION)
ATLANTIC SOUTH – JULY
ATLANTIC – MARCH

Debbie will send out her newsletter and include copies of the nominating committee report form to the delegates.

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1. NON-ADDICT TRUSTEE – BOB CAMPBELL

Bob gave some background information about a possible candidate for the position of non-addict trustee. Several C.A. members have been acquainted with the abbot for some time, but didn’t think of him because he was so close to C.A. already. His name is Father Francis and he has been involved with CA retreats in the past. Much discussion.

J. TRUSTEE NEGOTIATING COMMITTEE – BILL ZIMMERMAN

The only thing to report at this time is that the contract with the Cleveland hotel is signed.

K. TRUSTEE LEGAL COMMITTEE – BOB CAMPBELL, LEE ARTER

The only thing to report at this time is that the committee has received trademark questions occasionally.

6. AA REPORT – DEBBIE HARRIS

Debbie will order copies of the conference report. There is talk that AA is working on the 4th edition of the Big,Book.

7. WORLD SERVICE OFFICE REPORT

Bill distributed his reports which was read and discussed. Bill’s report as follows:

A. CHIPS, LITERATURE AND SALES

Have begun to receive the blanket order of medallions from Wendell’s. It includes the new Principles medallion, 9 & 10 year medallions In English. The Principles medallion, 1, 2, & 3 years in French. French copy was reviewed and approved by Sylvie in Montreal. Payment will be made as medallions are shipped.

Major Graphics, our former printer; all literature has been received and all invoices are paid.

Eureka Litho has completed printing of the new run and will ship as needed. The $14,542.00 invoice will be paid in five monthly installments of $2908.40. Corrections have been made. All ten pieces have been registered with the US copyright office in

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Washington D.C. 12×12 banners were ordered from Liberty Flags in Tulsa, Oklahoma. Banners wilt be bigger, black ink on white background, and our cost will be less. We expect to receive them in February.

Literature sales report has been received from the Montreal Intergroup with both the number of pieces printed and the number sold. The area has been paying royalties on the number sold.

Montreal Royalties have been received as follows”

10/92  – 427.65

161.25

_____

CANADIAN DOLLARS – 588.90 ($456.03 USD)

12/92 – 168,75($128.19 USD)

There was a question on the disbursement of the French literature sales. Jim will talk to K.D. and then Sylvie.

Completed literature on cassette tape, ordered and received C.A. literature on 20 cassette tapes. Disbursed to Trustee’s for review.

B. C.A. STORY BOOK

The WSO is beginning the printer bidding process for the C.A. Storybook.

C. SPANISH LOGO

Spanish Logo has been corrected by the Spanish Outreach Committee to read “Esperanza, Fe, Valor” {Hope, Faith,Courage).

D. INFO LINE

1st quarter 1993 info line pamphlet hasi been completed and is being distributed.

E. HAZELDEN

Sent samples of literature, medallions, podium Here signs, banners with letter to Hazelden to be considered for their next catalog.

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F. ORDER FORM

Updated all chlp/literature order forms to include 9 & 10 year medallions, H & l and Convention Committee Guidelines, P I folders, French Chips and Spanish literature.

G. DISCOUNTS

PI committee discounts have been discontinued.

H. DATABASE TRACKING

Each 1992 chip and literature order was entered into a database to track area orders, amounts, discount information, what areas are ordering how much, when and order turnaround.

I. SHIPPING SYSTEM

Have signed a lease to replace shipping system. Efficiency will increase in order processing and UPS reconciliation at month end.

J. BULK MAIL

An application was submitted for a non profit bulk mailing rate. The approval takes 4-6 weeks. Expect approval sometime in February.

K. FINANCIAL STATEMENTS

Bank statements are being sent directly to the outside accountant Mike Chaks. They are then returned after reconciliation and kept with the Financial Statements at WSO.

L. TELEPHONE 800#

Dial answering service (800#) has reduced our’monthiy bill to a flat rate of $150.00 with unlimited calls. A savings of $30.00 to $50.00 a month.

M. IDENTIFICATION

Our tax ID number has been engraved on all CAWSO office equipment for identification purposes.

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N. GENERAL PUBLIC INFORMATION

The General Public Information letter has been updated, printed, and forwarded to the P.l. committee.

O. WS CONVENTION

Houston flyers for the 9th WS Convention are being distributed everywhere.

P. DANCE AROUND THE WORLD

Received DATW packets with v-iocks, information and t-shirt order forms from John Jaffe. One packet is being included with each chip and literature order.

Q. WSO REVIEWS

Employee reviews have been completed.

R. WSO OFFICE

The office rent will not be increased by our landlord due to the state of the economy.

S. CALLING CARDS

Ordered and received Calling cards for new Trustees and cancelled all former Trustee cards. P. Clay has been given a Calling card.

T. GROUP REGISTER

Office is in the process of ordering 3×5 cards that will allow each C.A. group to “register” with WSO. Each group is to fill out the card, send in to the office and it will be kept on file and updated as needed.

U. NEWSGRAM ARTICLES

K.D. requested that each trustee write an article for the Newsgram. Articles are needed for it.

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V. STORYBOOK FUND

The Storybook fund has grown to $9,674.12 since it’s conception a year ago at the Trustee meeting January 1992, The Trustees made a donation of $117.50 to the book fund at this meeting,

W. CONNECTION/NEWSGRAM

The Connection will be a department of the Newsgram. Bill asked for clarification of credits shown on some trustee accounts. Referred to committee.

X. PUBLICATION COMMITTEE

The committee brought a list of goals for 1993 which follows,

• work with the CAWSO to maintain an adequate stock of all publications related materials.
• liaison between the Chips & Literature Committee and the CAWSO and its printers, to implement any changes in the current materials. Also to produce any new materials.
• obtain, print, and make available French literature.
• locate a translator for .Japanese, Chinese, and European literature.
• record an audio master copy of the literature, both English and Spanish.
• have taped of literature available
• finalize the publication of Hope, Faith and Courage.
• record and audio master copy
• have tapes of Hope, Faith and Courage available.

8. WORLD SERVICE TRUSTEE REPORT – BOB CAMPBELL

Bob reported that he fills in as needed. He has been talking to many people about the 70-30 plan. He reported that Los Angeles is very.supportive of the WSO.

9. REGIONAL TRUSTEE REPORT

A. PACIFIC NORTH MIKE PINE

Washington — They have 32 meetings with 2 in Spokane, who wants to petition to become an Area. They have made donations for both the Book and P.L National Quality PSA to WSO. They may be able to have a DATW.

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Oregon – The February 1993 convention is ready to go. PI is busy, they have 3 PSA’s on the radio. There are 25 meetings. May have a DATW.

Idaho — They want to petition to become an Area. They have 2 meetings, with the third in progress. They have about 25 people at each meeting. There is a meeting in N. Idaho at Lewiston,

Utah — They have completed a Structures and Bylaws. There are 26 meetings a week and PI has PSA’s showing on 5 TV stations. H & I has 3 meetings a week. They have their DATW planned.

Calif — Board of Directors working on Bylaws for area. 10 districts are working on the convention. First regional convention will be held in San Francisco in March 1993. There are 95 meeting a week. Donations have been made to the Book fund. The DATW is planned.

Reno, — They have a PSA on the radio and information on Nevada the bulletin board at the public library.

Lake Tahoe — One meeting a week.

Canada — Want to petition to become an area. Seven Calgary meetings a week, good support, all is well.

Alberta

Vancouver — Want to petition to become an area. They have 5 British meetings a week. PI an H&l are speaking at Columbia Local high schools.

Anchorage — 2 meetings a week, though not much support. Alaska They do continue to make donations to WSO.

B. PACIFIC SOUTH–LEE ARTER.

Regional meeting is the first Sunday in February in Long Beach. The delegates will nominate their slate of contingency candidates for the WSBT, A new slate of officers is also due to be elected in February. Insurance policy will probably consolidate, if it has lapsed it will be reinstated.

Campvention has approximately $2-3000 seed money. Campvention is an outdoor

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convention and is a cooperative effort between all areas. Funds for the last Campvention were distributed at $960 per area, with one share going to the WSO.

In October there will be a presentation for a regional convention in San Diego.

Other conventions scheduled are LA/Palm Springs in August. This will be held in Indian Wells this year. This is the main fundraiser for the LA area, which consists of five districts.

There is also a June convention scheduled by the San Fernando Valley to be held in Newport Beach.

Contributions have been lagging in the LA area. $150 was brought in by the 7th tradition.

The west side beach district has approximately $4-5000 seed money in its treasury as a result of Carousel Antics and other events.

May 14, 15, 16 the LA area will be hosting a semi-annual 4th step workshop. Carl Urbach has gone to areas promoting this.

The San Fernando Valley is holding the workshop for the 1st, 2nd and 3rd steps on February 13. They plan to. have their own 4th step workshop toward the end of April. They plan on having several more workshops until the end of the year, until they have gone through all 12 steps at these workshops. Guest speakers are being asked from all sections of the region.

The LA area is looking for a new location to relocate its Central Office.

C. ATLANTIC NORTH – JIM SCOTT

CONNECTICUT – Dance and convention events doing poorly. No DATW.

NEW YORK — New Year’s dance broke even. 7th traditions are down. They’re spending more than is coming in. Going through the pains of redistricting.

PENNSYLVANIA – No news

DC AREA – No news

MONTREAL — 2 DATW 100% of proceeds to go to WSO.

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TORONTO — Active, doing work to become an area.

OTTAWA – No contact

* approximate total meetings is 375.

D. ATLANTIC SOUTH – JOHN HENSON

ARKANSAS – Little Rock has 23 meetings, no intergroup, a hotline, and plan to send delegate to ’93 conference. They had a convention in June 1992. There was a Christmas dinner and dance of the Rainbow Group with over 160 in attendance. Conway is starting a new meeting.

LOUISIANA — Shreveport/Bossier Area. They operate as a district: has 3 meetings, intergroup, central office, hotline. Baton Rouge. The delegate Walter J. is working on organizing the state. Has support for WSO convention.

MISSISSIPPI – NO CONTACT

TENNESSEE – Memphis planning a convention for 4/23/93. In process of having their own central office,

VIRGINIA — Copper Hill has one meeting. Portsmouth had 1 H&l meeting. Norfolk area organizing a meeting. D.C. area has 15 meetings and delegate. Richmond has 3 meetings, Virginia Beach has 2 H&l meetings.

NORTH CAROLINA – Raleigh has 2 meetings.

SOUTH CAROLINA — Spartanburg has 4 meetings, intergroup and helpline. Want proxy vote for conference.

FLORIDA — Area meetings sparsely attended due to meeting being moved around the state. . Considering a more central location and a convention in 1993.

E. MIDWEST–CRAIG HARRIS

OHIO — Going strong and well, energy building for the 1994 WSO convention.

INDIANA « Several meetings

MISSOURI – Literature sales is the only contact.

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ILLINOIS -The Chicago Area Service Committee unanimously voted to rename itself the Illinois Area Service Committee. There are now five districts, since the Quad cities (Rock Island, IL. Davenport, IA. Meetings in Peoria at a club and an inquiry from Canton to start a meeting.

WISCONSIN – Nothing to report at this time.

MINNESOTA — Twelve meetings struggling financially.

NEBRASKA — Some internal problems have been resolved.

F. SOUTHWEST — JENNIFER JONES

OKLAHOMA — Sent Tulsa 250 tickets for regional fundraiser. Tulsa will be hosting the next Regional Convention 111, 1993.

COLORADO — Sent Denver raffle tickets for fundraiser.

NEW MEXICO — Meetings are consistent. They’re planning for Regional Convention. Hot line got a lot of activity during the holidays.

KANSAS — Nothing to report at this time.

TEXAS Nothing to report from Lubbock and Abilene. Houston is very busy with WSO Convention plans. Several new meetings. H&l busy with meetings. Donations made to Storybook. 122 meetings. New Newsletter being started. Galveston convention was successful, donations made to WSO of $1500 and $600 to convention fund raiser. Corpus Christie became a district, with seven meetings.

ARIZONA — Attended the Southwest Regional convention there in October 1992.

10. TRUSTEE AT LARGE – DEBBIE HARRIS AND CHRIS PHILLIPS

Debbie reported things have been quiet in terms of out country growth, although some exciting things did happen. A starter kit was sent to a new address in Nice, France. A request came in from Israel, and Nigeria. An area service Committee meeting of CA for Europe was held in London, England. London held it’s first convention in January 1993, Debbie attended the Southwest Regional Convention and plans to attend the Pacific North an Midwest Regional Conventions.

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Chris reported that he has attended the last two meetings of the book committee and plans to attend the next one on January 23, 1993 in LA. Traditions discussed.

11. WSBT SECRETARY REPORT – DEBBIE HARRIS

Nothing to report at this time.

12. OLD BUSINESS

1. FUNDS FROM PALM SPRINGS CONVENTION

$4015 has been received.

2. MARK PRATT TAPING AND TAPES

Verbal agreement made by Lee Arter in which Mark will tape the conference and is the vendor chosen to tape the next two WSO Conventions in Houston and Cleveland. Mark is reliable and has the largest library of CA speakers on tape. He will be making available his library for the catalog of tapes for sale by the WSO. Mark understands that only CA tapes are,to be displayed and sold at our conventions. Motion was made that the WSO will sell all CA speaker tapes from all CA events. Motion seconded and passed unanimously.

3. MONTREAL FRENCH LITERATURE

See the royalties report under WSO report.

4. TRUSTEE ARTICLES FOR NEWSGRAM

Dropped

5. CARDBOARD POSTERS

WSO to report on the status of ‘paper’ posters.

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6. BONDING THE WSO TREASURER

Motion made to tell insurance company to add a rider to our policy to cover any embezzlement by employee for up to $50,000. Maximum cost to be $600. Motion seconded and passed unanimously.

7. MILWAUKEE “TOOLS OF RECOVERY”

Leave on old business

8. COOPERATION WITH THE PROFESSIONAL COMMUNITY

Discussion included expanding interaction with treatment centers.

9. CA Bulletin Board

Dropped

10. STATUS OF CANADIAN TRADEMARK

Referred to K.D. at WSO. have a report by next meeting.

11. LE MERIDIEN

Moved to new business.

12. NEW BUSINESS

1. CONFERENCE SECRETARY

Referred to Structures and Bylaws. Asked to consider a local volunteer.

2. H & I BOOKMARK

Motion made that WSO produce bookmarks for use by H & I. They will be of different lengths of sobriety, with the colors corresponding to the color of our key tags. Motion was seconded and passed unanimously.

Note — the conference passed that no AA directions to be on the bookmarks.

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3. TRUSTEE CONFERENCE SEATING

Moved to next agenda. Much discussion about the trustees not wanting to intimidate or be perceived as an “us and them” distinction by seating. When they spread throughout the conference more information can be given to more people. They also want to maintain unity and be accessible for discussion.

4. WHAT IS THE MESSAGE OF CA? WHAT ARE MIND ALTERING SUBSTANCES?

Some discussion of caffeine and nicotine. Perhaps Colorado can rewrite the pamphlet and bring to the next conference.

5. TRADEMARKS – USE OF HOPE, FAITH AND COURAGE.

Motion made that Jim Scott contact individuals thought to be using our trademark for personal gain. Motion seconded and passed unanimously.

Meeting time set for 8:30 a.m. , Sunday, January 17, 1993.

Meeting adjourned at 8:00 p.m. with the Serenity Prayer.

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Meeting was called to order at 8:35 a.m.

1. Quiet time and Serenity Prayer.

2. Twelve Traditions were read.

3. Concept 1 was read and discussed.

Concept 2 was read and discussed.

Concept 3 was read and discussed.

4. ROLL CALL:

BILL ZIMMERMAN – CHAIRPERSON/WSO TRUSTEE
MIKE PINE – ViCE-CHAIR/PACIFIC NORTH REGIONAL TRUSTEE
CHRIS PHILLIPS – TRUSTEE AT LARGE
DEBBIE HARRIS – TRUSTEE AT LARGE
BOB CAMPBELL – WORLD SERVICE TRUSTEE
LEE ARTER – PACIFIC SOUTH REGIONAL TRUSTEE
JOHN HENSON – ATLANTIC SOUTH REGIONAL TRUSTEE
JENNIFER JONES – SOUTHWEST REGIONAL TRUSTEE
CRAIG HARRIS – MIDWEST REGIONAL TRUSTEE
JIM SCOTT – ATLANTIC NORTH REGIONAL TRUSTEE

5. NEW BUSINESS CONTINUES WITH ITEM 6.:

6. TWELVE STEP PIECE: VIOLATIONS/TROUBLES

Motion was made to send the piece back to the literature Committee, with the message the trustees don’t believe it represents the group conscience. Motion was seconded and passed unanimously.

Debbie will research if permission from AA is needed for a twelve step piece.

7. PUBLICATION OF STORYBOOK, WHOSE INVOLVEMENT?

It is a recommendation that the book committee ask Ray G, and Johnny S. to write a history by February 15, 1993. Lee Arter wants to be involved in the publication committee.

Chris reported that 342 responses were collected from the survey “DO YOU WANT JUST STORIES IN THE BOOK” AND 197 responded that they want the

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detailed history of CA included.

Much discussion which included:

• creating clear-cut guidelines for book committee.
• what to do about future editions: adds, deletes, etc.

Motion was made to ask San Francisco, Los Angeles, Chicago, and New York to write their history and submit to book committee. There was no second and the motion was dropped.

8. SELLING OF CHIPS TO SERENITY STORES VS. HAZELDEN

An informal vote decided that Bill will contact Hazelden by sending samples and ask if they want to include our medallions, banners, literature, chips and podium signs in their catalog.

9. WHERE IS THE BIG BOOK DISPLAYED DURING CA MEETINGS, IN CONNECTION WITH CA LITERATURE?

Article to be written by Craig Harris for the Newsgram. It is the groups decision on how to display.

10. DEFINE DUTIES OF TRUSTEES AT LARGE

Motion was made that Debbie and Chris write an expansion piece to give to Structures and By Laws, about what the duties are and report back. The motion was seconded, (There is no record of a vote being taken, but there was no opposition to this motion).

Much discussion which included:

• trustee at large has the same job as other trustees to serve the fellowship and fill in where there is a need.
• Structures and Bylaws would welcome some definition.

11. SPECIAL DONATIONS-FUNDRAISING…HOW TO HANDLE?

Craig will write “POLICY ON SPECIAL FUNDRAISING”. Mike will contact John Pytel and ask that he rewrite the “Remember When” piece with the PSA only in mind.

12. DISCUSS CHANGE OF TRUSTEE TERM TO FOUR YEARS

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Dropped.

13. REGISTRATION FEES FOR DELEGATES

This was referred to the Conference and Finance Committees and put on old business. Discussion included the need to define the registration fees as dollars per person or per vote.

14. 70-30

Dropped

15. DISTRIBUTION OF FINANCIAL MATERIALS

Financial package will go to the finance committee and the trustee’s will receive the check register information and summaries.

16. MONTREAL BILL

This was old business. Jim and Bob will resolve and close this matter. Bill has much documentation of bills, cancelled checks and communications.

17. REWRITE OF – WHO IS A COCAINE ADDICT?

This is an.existing piece of literature. If a change is needed the literature committee brings it to the conference floor and the vote is done there. The Trustees need only vote on new pieces of literature.

18. THE LITERATURE PIECE “REACHING OUT TO THE HEARING IMPAIRED”

Motion was made to approve this piece. Motion was seconded and passed unanimously.

19. 12 STEP PIECE

Done (see above item # 6).

20. FRENCH DEFINITION OF ADDICT

There is a problem with cultural interpretation of the word addict, it is the recommendation that the Montreal fellowship and the literature committee confer

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and bring the Trustees the exact text.

21. BOOK APPROVAL PROCESS. TABLE OF CONTENTS

Jim will as Amy for a table of contents. When book committee has a manuscript it will be sent to the Trustees for another reading.

Much discussion which included:

• reassurance about the anonymous process of the story selections.

22. OUTSIDE VENDORS

Much discussion which included:

• drawing a distinction between outside vendors coming in with their wares and CA buying pieces to sell as memorabilia. We don’t have consignments.

23. NOMINATION OF NON-ADDICT TRUSTEE

Much discussion which included:

• what will the focus be?
• why will we have one?
• that person will bring a different perspective to the proceedings.
• start with a spiritual person, not professional.
• will not be elected at the next conference.
• trustees will work with nominating committee as to history, needs, etc.

24. LITERATURE TAPE

Needs proofing, there are certain words missing. Recommend taking the Serenity Prayer off the first part of the tape. How shall the AA attribution be handled? Is putting it on the label OK? “Vision for you” is in the format (reprinted with permission), not literature. Include instruction on the tape to FAST FORWARD or TURN OVER. The tape.has many hours of work in it, sliced to get the best sound of each word.

25. NEWSGRAM ARTICLES

Craig will write on the use of the Big Book and the 12×12.

Jennifer will write about the upcoming Houston convention.

Chris will write about unity.

Debbie will write about service.

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26. ADDING A DIRECTOR TO THE OFFICE BOARD

Motion was made to add through Structures and Bylaws a director to the Office Board. Motion was seconded and passed unanimously.

27. READING EXCERPTS OF STORIES BEFORE PUBLICATION

The Board of Trustees asks that no part of these stories be read in any form, anywhere.

28. WS DIRECTORY

Work in Progress.

29. CONVENTION SCHEDULE CONFLICTS

Dropped

30. CONVENTION ISSUES

Jennifer will remind Houston convention committee to refer any legal issues, questions etc. to Trustees, and to send minutes of their meetings to the Trustees.

31. STORY DISCUSSION

Much discussion about Trustees feelings and concern about several stories and contents.

Meeting time for the next CAWSBT meeting was set for Tuesday, May 25, 1993 at 7:00 p.m. in Houston, Texas.

Meeting was adjourned at 1:00 p.m. with the Lord’s Prayer.

corrections approved by the C.A. Board of Trustee* 06/31/03