FINAL Minutes of the Meeting of CA World Service Office Board of Directors
January 14, 2010
Opening –Chair called the meeting to order at 7:15 p.m. with the Serenity Prayer.
Tradition I – Read by Willie.
World Service Manual – pp. 49 director’s term of service paragraph, Read by Barry J.
Birthdays – Barry, 23. Happy Birthday!!
Roll call and Quorum Determined
Voting Members Present: Tom P. (WSOB Chair); Barry J. (WSOB Treasurer); Richard L. (WSOB Vice-Chair); Willie B. (WSO Trustee); Richard S. (TAL/Acting WST), by video-conference connection; Yvette L. (DOO); Yvette H. (DAL); Teresa N. (DAL). A quorum is established.
Voting Members Absent: none.
Guests Present: Elizabeth S.
Out of Order Business – the WSOB Secretary has resigned. We are now in need of a secretary. Barry nominated Teresa N. for secretary. Seconded by Yvette. Passed.
Approval of Previous Minutes – motion to approve minutes of December 17, 2009 as amended made by Richard L., second by Willie B., passed.
Guest Reports – Elizabeth S. — Happy to be here. On-line Business – none. Old Business –
- WSOB Director openings/resumes – we now have one Director opening and are seeking resume submissions.
- ORG in Spanish / Help Desk…”We Can Recover in Spanish is now available to be processed through WSO translation policy.
- Bank Consolidation of Accounts Status – Willie made appointment tomorrow to get things moving.
- Update on Referrals-Yvette H.—Teresa will forward the grid and Tom will give the newly received referrals to Yvette.
- Office lease-moving plan—Richard S.—reviewing Lease with TLC and TNC. WSOB will review the final lease with all changes on-line before next meeting. Willie expressed concern for lack of planning for the physical move. Discussion ensued. Yvette L. is making a plan-of-action.
- IT person-Richard L. made motion to give Yvette the authority to terminate the IT person’s contract. Seconded by Richard S. Discussion ensued. Passed. Tom P.: we have only received one resume for web-servant so far.
- Mail Street/Network Solution-Yvette L. will email Richard S. so they can take care of this over the weekend.
- Communication flow-item completed. Remove from agenda.
Break & Cake
World Service Office
DOO Report – see written report.
–we have a new employee for the front desk—Denise.
–we will need to replace Shannon when we move.
–delegate mailing—electronic will be mailed tomorrow. Snail mail on Tuesday.
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–re: MLK holiday? Discussion. Last year set precedent to alternate MLK and President’s Day.
Motion made by Teresa to close the office on Monday for MLK holiday. Seconded by Richard S. Discussion ensued. Passed. 5th Concept Statement—Willie—we should have really taken a look at the Holidays that we officially offer. Friendly Amendment: the MLK Holiday closure will be in exchange for the President’s Day Holiday that is typically offered. Accepted. Passed.
Director Reports –
Chair – Tom P. – No report.
Vice – Chair – Richard L.-no report.
Treasurer – Barry J. –submitted P&L and 7th tradition report. Book sales are way down and chip sales are down but expenses are also down and we have received some significant contributions. Overall, we are doing better than expected to date.
Secretary – Teresa N.–glad to be back on board. Please submit a written report to me via email prior to each meeting so that I can upload to the Yahoo Group.
Director at Large—Yvette H.—Working on referrals and the labels for the cans.
Director at Large—Vacant
Trustee Reports –
- WSOT – Willie B. –written report submitted.
–-Accounting Procedures –all Directors should review these no later than beginning of next meeting.
–-WSOB Directors—Please start submitting regular reports. Willie and Yvette will send items to Teresa so Teresa can type it all up and we can discuss sub-committees next meeting.
–-There are plenty of projects that need to be taken on to help the Office.
- WST – being filled by Richard S. TAL –1) office lease currently reviewing.
Seventh Tradition
Committee Reports
Finance – Barry J.
S&B Committee –. Teresa N.
Convention Committee – Yvette H., Teresa N.
Conference Committee – Yvette L.
Unity Committee – Yvette H. –need to review their spending.
LCF Committee – Tom P.—Cynthia is the liaison to the Office and is working with Yvette L. to get caught up on some old unfinished items.
H & I Committee –
Public Information Committee – Richard L.
IT Committee – Richard S.—here is a concern re: Holland website. It is still up.
Archives Committee –Willie B.—developing a new form to give members option to either donate or loan archive items.
World Service Conventions
CAWS 2010 – Milwaukee –
–Motion made by Yvette to approve the spending request for purchase of coffee and snacks for
Hospitality in the amount of $1800.00. Seconded by Richard L. Discussion ensued. Passed.
-Motion made by Yvette to approve spending request for info T-Shirts in the amount of $196.00.
Seconded by Richard L. Discussion ensued. Passed.
-Host cities requested purchase of laptops. Discussion ensued. WSOB will price laptops o consider purchase. Could be useful for future use—Conference/Conventions—rental and shipping savings.
-Tom & Yvette traveling to Milwaukee 1st week Feb.
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-Motion made by Yvette to give the Host City 150 badge holders in exchange for “I Shared” buttons.
Seconded by Richard L. Discussion ensued. Friendly amendment: to just give the 150 badges.
Accepted. Passed.
CAWS 2011 – Arizona – They would like to copyright the Theme and Logo. Tom: we have never done this before. This would mean we will defend this item. Is there any reason anyone can think of to do this? Elizabeth: perhaps because it’s the first international logo. We will request more information.
10:00pm Motion made by Richard L. to extend the meeting beyond the normal ending time.
Seconded by Willie B. Passed.
CAWS 2012 – UK – Tom: They have been reimbursing volunteers (committee members) for their travel expenses to the meetings. Discussion ensued. Richard S.: this should be coming out of their local fellowship’s budgets. Tom: some of these expenses have been paid out of the World budget.
Willie: this should definitely not be coming out of World funds.
CAWS 2013 – no report.
New Business – none.
January 28, Feb 11 and Feb 25, 2010 next meetings.
10:30pm Motion to adjourn, passed.
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